Performance Appraisal Templates

Overview

Performance Appraisal templates are documents that provides the structure and content for conducting a performance appraisal. They contain the information that the employee will be evaluated on. The templates include the scoring and feedback criteria for the specific performance appraisal. Different templates can be designed and created to reflect the appraisal needs for different groups of civil servants. This is where the reviewer will define and format the files specifically for the different types of performance appraisals. For example the administrators will be evaluated on different criteria than the accountants and therefore will require a different performance appraisal templates.

Navigation

How to SEARCH:

  1. Enter the information to be used as retrieval criteria in the appropriate field (s). If you prefer to see a list of all performance appraisals templates, leave all fields blank.
  2. Click on the Find icon . 

 The Performance Appraisal Templates screen includes the following fields:  

FieldDefinition

Code

Unique identification code of the Performance Appraisal Template.
ActiveActive Status - if checked, Performance Appraisal Template is available and can be used.  If not checked, the Template cannot be used.
Use Personal Learning PlanIf checked, an employee Personal Learning Plan is required.
Lowest Possible Template ScoreLowest score of all the Performance Appraisal Score Rate of the Performance Appraisal Score Rate Scales referenced in the Performance Appraisal Template.
Highest Possible Template ScoreHighest score of all Performance Appraisal Score Rate of the Performance Appraisal Score Rate Scales referenced in the Performance Appraisal Template.
Template StatusTemplate issued/not-issued status.  If set to Issued, the Performance Appraisal Template can be used.  If set to Not-Issued, the Template cannot be used for conducting appraisals.
Score Rate ScaleRating scale for this Performance Appraisal Template.
Organization UnitOrganization Unit(s) in which the Performance Appraisal Template is referenced.
LanguageLanguage Used.
NameName of the Performance Appraisal Template.
DescriptionDescription of the Performance Appraisal Template.

 

Create a Performance Appraisal Template

Performance appraisal templates include all the required scoring criteria and feedback criteria for the specific performance appraisal.

To CREATE performance appraisal templates follow the steps below:

Navigation

By default, you will be in Search Mode.

  1. Click on the New icon   (you will then be in Insert Mode).
  2. Enter the new Performance Appraisal Template information.  Fields with an asterisk  are mandatory fields.
  3. Enter the Code, and click on Active, or Use Personal Learning Plan, as required.
  • Code: Unique identification code of the Performance Appraisal Template.
  • Active: Active Status - if checked, Performance Appraisal Template is available and can be used.  If not checked, the Template cannot be used anymore.
  • Use Personal Learning Plan: If checked, a Personal Learning Plan is required.

4. Lowest Possible Template Score and Highest Possible Template Score will be generated automatically.

  • Lowest Possible Template Score: Lowest score of all the Performance Appraisal Score Rate of the Performance Appraisal Score Rate Scales referenced in the Performance Appraisal Template.
  • Highest Possible Template Score: Highest score of all the Performance Appraisal Score Rate of the Performance Appraisal Score Rate Scales referenced in the Performance Appraisal Template.

5.   Choose Template Status and Score Rate Scale.

  • Template Status: Template issued/not-issued status.  If set to Issued, the Performance Appraisal template can be used.  If set to Not-Issued, the Performance Appraisal Template is in preparation.
  • Score Rate Scale: Rating scale applicable to this Performance Appraisal Template.

6.   Select Language and enter Name and Description

  • Language: Language Used
  • Name: Name of the Performance Appraisal Template
  • Description: Description of the Performance Appraisal Template

7.   Click on the New icon under   to enter the Attachments (refer to Attachments for more information).

8.   Click on the Save and Return icon to save the Attachments information and return to the Performance Appraisal Template screen, or click on the Discard icon  to discard the Attachments entry and return to the Performance Appraisal Template .

9.   Click the individual Select Checkbox (es), under  to select and de-select the Attachment (s), as required, or click the Select All icon  or Unselect All  icon, to select or de-select all Attachments, if required.

10. Click the Remove icon to remove the selected Attachments, if required

11. Repeat steps 7 to 10 for all required Attachments.

To ADD Template Scoring Criteria to Performance Appraisal Template, if required:

1.   Click on  tab and then click on the Lookup icon , and enter the Performance Appraisal Scoring Criteria information, or leave the Performance Appraisal Scoring Criteria information blank to retrieve all Performance Appraisal Scoring Criteria.

2.   Click Find icon 

3.   Click the individual Select Checkbox (es) to select and de-select the Performance Appraisal Scoring Criteria(s), as required.

4.   Repeat steps 1, 2 and 3 for all required Performance Appraisal Scoring Criteria.

5.   Click the Return icon  to return to the Performance Appraisal Template screen, or click the  Discard button  to discard the selection entry and return to Performance Appraisal Template.

6.   Click the individual Select Checkbox (es) to select and de-select the Performance Appraisals Scoring Criteria, as required, or click the Select All icon  or Unselect All  icon, to select all Performance Appraisal Scoring Criteria or de-select all Performance Appraisal Scoring Criteria, if required.

7.   Click the Remove icon to remove the selected Performance Appraisal Scoring Criteria information, if required.

To ADD new Performance Appraisal Scoring Criteria, refer to Performance Appraisal Scoring Criteria

To ADD Performance Appraisal Feedback Criteria to the Performance Appraisal Criteria Group, if required:

1. Click the  tab and then click on the Lookup icon , and enter the Performance Appraisal Feedback Criteria  information, or leave the Performance Appraisal Feedback Criteria information blank to retrieve all Performance Appraisal Feedback Criteria.

2. Repeat steps 2 to7 which were used above for the tab.

To ADD new Performance Appraisal Feedback Criteria, refer to Performance Appraisal Feedback Criteria

Click on the Save icon  at the bottom of the Performance Appraisal Criteria Group page to save your new Performance Appraisal Criteria Group information.  A window will appear to confirm.

Delete a Performance Appraisal Template

Performance appraisal templates include all the required scoring criteria and feedback criteria for the specific performance appraisal.

To DELETE performance appraisal templates follow the steps below:

Note: A template cannot be deleted if it is in use.

Navigation

By default, you will be in Search Mode.

  1. Find the Performance Appraisal Template you want to Delete
  • Enter the information to be used as retrieval criteria in the appropriate field(s).  If you prefer to see all Performance Appraisal Templates, leave all fields blank.
  • Click Find .
  • Select the Performance Appraisal Template you want to Delete.
  1. Click on the Delete icon .
  2. A window will appear asking you to confirm                                                                                                                                                                                                                                                                                                                                                                                                                                                            
  3. Click OK to confirm and delete the Performance Appraisal Template
  4. A window will be displayed confirming the Performance Appraisal Template has been deleted                                                                                                                                                                            
     

To Verify that the Performance Appraisal Template has been Deleted:

  1. Click on the Search icon
  2. Enter the Performance Appraisal Template information in the appropriate field (s).
  3. Click on the Find icon
  4. This window will appear

Modify a Performance Appraisal Template

Performance appraisal templates include all the required scoring criteria and feedback criteria for the specific performance appraisal.

To MODIFY performance appraisal templates follow the steps below:

Navigation

By default, you will be in Search Mode.

  1. Enter the Performance Appraisal Template information to be used as retrieval criteria in the appropriate field (s).  If you prefer to see a list of all Performance Appraisal Template, leave all fields blank.
  2. Click on the Find icon . 
  3. Click on the Performance Appraisal Template you want to modify. You will then be in Update/Delete Mode.
  4. Make the necessary modifications.  To add or remove  Attachments, refer to Attachments.
  5. Click on the Update icon  at the bottom of the screen to save your modifications.  A window will appear to confirm the modification.   Click OK to confirm.