Situation Code Combination

Overview

This screen includes the list of valid situation code combinations with the associated cost items, deductions and financial coding. Cost items can be linked to one or more situation codes that may be combined together.  This function organizes and manages these combinations of situation codes that are to be associated with a specific cost item. There are variations of how each combination can affect a cost item, which is why this screen provides alternative options of how a situation code combination may function. These variances produce multiple calculation methods and differences between the cost items and deductions. There are two separate tabs in this function that individually organize cost items and deductions. One tab manages the relationship between a cost item and a situation code combination while the other tab manages the relationship between possible deductions and a situation code combination. Together all this data provides key information that will be utilized for payroll calculation and financial planning and forecasting.  It is also a key component for tracking employee assignments and making any necessary decisions or modifications.

Navigation

  How to SEARCH:

  1. Enter the information to be used as retrieval criteria in the appropriate field (s). If you prefer to see a list of all Situation Code Combinations, leave all fields blank.
  2. Click on the Find icon . 

The Situation Code Combination screen includes the following fields:

FieldsDefinition
ID
Unique Situation Code Combination ID per Situation Code Combination generated by the system.
Used for AccrualsBy default - Used for Accruals is not selected. It should be checked if accruals are generated by salary planning and forecasting.
Used for Planned StaffingBy default - Used for Planned Staffing is not selected. Should be checked if the Situation Code Combination is used for Planned Staffing. 
Is LeaveBy default - Is Leave is not selected. If checked, indicates Situation Code is Leave related. 
Is On ProbationBy default - Is On Probation is not selected. If checked, indicates combination is related to Probationary Period.
Is Recruitment

By default - Is Recruitment is not selected.  If checked this situation code combination will be displayed in the recruitment management.

Shift ScheduleThe work schedule related to the Situation Code Combination created and listed in the Shift Schedule Definition.
Situation Code Combination (SCC)Is comprised of 0 or 1 Situation Code per level. A SCC can include as many Situation Codes as the number of Levels indicated. A Situation Code of Level1 is MANDATORY and all Levels must be distinct.  All Situation Codes must be ordered consecutively in relation to their Levels. (Ex. 1-2-3-4 is valid. 1-2-4-3 is not valid)
LanguageLanguage as chosen.
DescriptionSituation Code Combination Code Description.

Create a Situation Code Combination

To CREATE a Situation Code Combination that lists all valid situation codes, follow the steps below:

Navigation

By default, you will be in Search Mode.

  1. Click on the New icon   (you will then be in Insert Mode).
  2. Fields with an asterisk  are mandatory fields.
  3. Click on Used for Accruals, Used for Planned Staffing, Is Leave and Is On Probation as required.
  • Used for Accruals: By default - Used for Accruals is not selected. It should be checked if the Situation Code Combination is used for accruals calculation.
  • Used for Planned Staffing: By default - Used for Planned Staffing is not selected. Should be checked if the Situation Code Combination is used for Planned Staffing. 
  • Is Leave: By default - Is Leave is not selected. If checked, indicates Situation Code is Leave related. 
  • Is On Probation: By default - Is On Probation is not selected. If checked, indicates combination is related to Probationary Period.

4. To enter Shift Schedule, click on the Lookup icon ,click on the Find icon  to    retrieve the Shift information, then select the Shift Schedule. 

  • Shift Schedule: The work schedule related to the Situation Code Combination created and listed in the Shift Schedule Definition. 

5. Select the Situation Code Combination from the drop down menus as required.

  • Situation Code Combination (SCC): is comprised of 0 or 1 Situation Code per level. A SCC can include as many Situation Codes as the number of Levels indicated. A Situation Code of Level 1 is MANDATORY and all Levels must be distinct.  All Situation Codes must be ordered consecutively in relation to their Levels. (Ex. 1-2-3-4 is valid. 1-2-4-3 is not valid)

7. Select Language from Language Bar and enter Description.

  • Language: Language as chosen.
  • Description: Situation Code Combination Code Description.

 To ADD a Cost Item to a Code Combination if required:

1. Click on the Cost Item tab,, Cost Item New icon and enter the new Cost Item (refer to Cost Item Per Situation Code Combination for more information).

2.   Click the individual Select Checkbox(es), under to select and de-select the Cost Items, as required, or click the Select All icon  or Unselect All  icon, to select or de-select all the Cost Items, if required.

3. Click the Remove icon to remove the selected Cost Item, if required.

4. Repeat steps 1 to 3 as required for all Cost Items.

 To ADD a new Deduction for a Situation Code Combination if required:

1. Click on the Deductions tab,, Deductions New icon ,and enter the new Deduction Per Situation Code (refer to Deductions Per Situation Code Combination for more information).  

2. Click the individual Select Checkbox(es), under to select and de-select the Deduction(s), as required, or click the Select All icon  or Unselect All  icon, to select or de-select all Deductions, if required.

3. Click the Remove icon to remove the selected Deduction(s), if required.

4. Repeat steps 1 to 3 as required for all Deductions Per Situation Code Combination.

Click on the Save icon  at the bottom to save your new Situation Code Combination information. A window will appear to confirm the new Situation Code Combination creation.  Click OK to confirm.

  

Cost Item Per Situation Code Combination

Navigation (Fromclick the New iconunder)

 

Create a Cost Item Per Situation Code Combination

 1. Enter the new Situation Code Combination information.  Field with an asterisk  are mandatory fields.

2. Check the Active checkmark if required. By Default - Active is selected.

  • Active - when checked indicates the Situation Code Combination is available. 

3. To enter the Cost Item, click on the Lookup icon , click on Find icon  to retrieve the Cost Item list, then select the appropriate Cost Item.

4. To enter the Coding Block, if required, click on the New iconor click on the Lookup icon to retrieve the appropriate Coding Block. Click on Find icon  to retrieve the Coding Block list, then select the appropriate Coding Block.

  • Coding Block: This field has the full or partial coding block information.  This entry is optional. If entered, the full or partial coding block will overwrite the coding from Employee Assignment.     

5. Click on the Save and Return icon to save the Cost Item information and return to the Situation Code Combination, or click on the Discard icon  to discard the Cost Item entry and return to the Situation Code Combination.

Deductions Per Situation Code Combination

Navigation (Fromclick the New iconunder)

 

Create a Deduction Per Situation Code Combination

1. Enter the new Situation Code Combination information.  Field with an asterisk  are mandatory fields.

2. Check the Active checkmark if required. By Default - Active is selected.

  • Active - when checked indicates the Situation Code Combination is available.

3. To enter the Deduction, click on the Lookup icon , click on Find icon  to retrieve the Deduction list, then select the appropriate Deduction.

4. To enter the Coding Block, if required, click on the New iconor click on the Lookup icon to retrieve the appropriate Coding Block. Click on Find icon  to retrieve the Coding Block list, then select the appropriate Coding Block.

  • Coding Block: This field has the full or partial coding block information. This entry is optional. If entered, full or partial coding block will overwrite the coding from Employee Assignment.         

5. Click on the Save and Return icon to save the Deduction information and return to the Situation Code Combination, or click on the Discard icon  to discard the Deduction entry and return to the Situation Code Combination.

Delete a Situation Code Combination

To DELETE a Situation Code Combination that lists all valid situation codes, follow the steps below:

Navigation       

By default, you will be in Search Mode.

  1. Find the Situation Code Combination you want to Delete
  • Enter the information to be used as retrieval criteria in the appropriate field(s).  If you prefer to see all Situation Code Combinations, leave all fields blank.
  • Click Find .
  • Select the Situation Code Combination you want to Delete.
  1. Click on the Delete icon .
  2. A window will appear asking you to confirm                                                                                                                                                                                                                                                                                                                                                                                                                                                            
  3. Click OK to confirm and delete the Situation Code Combination.
  4. A window will be displayed confirming the Situation Code Combination has been deleted.                                                                                                                                                                            
     

To Verify that the Situation Code Combination has been Deleted:

  1. Click on the Search icon
  2. Enter the Situation Code Combination information in the appropriate field(s).
  3. Click on the Find icon
  4. This window will appear

Modify a Situation Code Combination

To MODIFY a Situation Code Combination that lists all valid situation codes, follow the steps below:

Navigation     

By default, you will be in Search Mode.

  1. Enter the information to be used as retrieval criteria in the appropriate field(s).  If you prefer to see a list of all Situation Combination Codes, leave all fields blank.
  2. Click on the Find icon . 
  3. Click on the Situation Code Combination you want to modify.
    You will then be in Update/Delete Mode.
  4. Make the necessary modifications.  To add or remove Cost Items, refer to Cost Items Per Situation Code Combination. To add or remove Deductions, refer to the Deductions Per Situation Code Combination.
  5. Click on the Update icon  at the bottom of the screen to save your modifications.  A window will appear to confirm the modification.   Click OK to confirm.