Recruitment Management
Overview
Recruitment Management deals with the process of retrieving candidates for open positions based on their academic qualifications and work experience. Candidates must match a series of different requirements that the available positions demand and based on their ability to meet the requirements of the position, it will be decided whether or not they will be offered an interview appointment. This process involves a deep analysis of the applicants previous work experience and his/her relations with previous employers. Several different pieces of information are required before an applicant can be offered an interview, such as academic qualifications.
In Recruitment Management, the specific sections discussed are Recruitment Requisition, Internal Candidate Search, Internal Applicant, Applicant List, Interview Schedule and Job Offer. Each section contains explanations and goes through specific details that apply to Recruitment Management such as times of interviews, list of applicants, whether candidates are external or internal, and the submission of recruitment requisitions for approval.
Objectives and Benefits
Recruitment Requisition (For more information click here)
This process deals with the applicants and the positions specifications. If the position being sent for requisition is temporary, the budget does not need to be checked as this position is already approved budget wise and head-count wise. However, if the position being sent for requisition is not temporary, the hiring manager will not be able not be able to submit the requisition unless the budget has available head-count associated to the request. Also, if the position is not temporary, and there is no head-count available, the system will provide a warning to the hiring manager - the system will be able to identify the HR recruiter supporting the department or hiring manager. The requisition itself will contain certain requirements such as Job Reference Number, Planned Hire Date, Full-time/Part Time, Salary, Language, Medical Requirements and other contents.
When an application is submitted by a current employee the system will notify the recruiter of the application. They can go to the system and look up the job reference number and see all the applicants for the positions and the system will collect all internal applications for the position and will provide a report with the certain information such as Position ID#, Employee Name, Date of submission of application, matching of qualifications, and others.
Internal Candidate Search and Internal Applicants (For more information on the Internal Candidate Search click here, for Internal Applicants, click here)
NOTE: To complete an Internal Candidate Search you must have filled out a Recruitment Requisition.
Based on the matching and assessment of the candidate against the requirements the recruiter will be able to access the file and notify the candidate if the candidate has been selected for either interview, additional test or did not meet the qualifications. The employee record will retain the information on why the candidate did not meet the qualifications. Internal Applicants and External Applicants are both discussed and are key components of Recruitment Management. Available job positions are sometimes open to external candidates, meaning candidates who are not already within the organization itself, and internal candidates are those who are already apart of the organization, but still apply for other jobs.
Applicant List (For more information click here)
NOTE: To complete an Applicant List you must have filled out a Recruitment Requisition and Internal Applicants.
The list of entire applicants will be given to the HR recruiter for reviewing. The recruiter will be able to capture the information from the applicant references either in a form basis or enter details related to the results of the reference checks. The recruiter contacts the candidate either by email or phone to schedule an interview. The recruiter will be able to enter notes in the application process indicating stage of applications. The recruiter notifies the Hiring Manager of internal candidates who meet the necessary qualifications for the position along with test scores. There are many different qualifications that can influence an employer to hire a candidate. Two of the most important would be academic qualifications and work experience. Academic qualifications is an important factor as to whether or not an applicant is to be considered, as it is important to make sure the education is in direct correlation with the assignments and tasks to be completed. A candidate's employment history is also extremely important to an employer as it will help the employer get a more detailed knowledge of how the candidate completes tasks and assignments in the work place. Many different factors such as attendance, team work, initiative and behavior come into place when one discusses work experience.
Interview Schedule (For more information click here)
NOTE: To complete an Interview Schedule you must have filled out a Recruitment Requisition and Internal Applicants.
Each applicant can have one or more interviews. One interview can be assigned to more than one interviewer. The Hiring Manager will be able to view the short list of candidates and or any other internal candidate who applies for the position. The recruiter will be able to see anybody that has been recommended to be promoted in this position
Job Offer (For more information click here)
NOTE: To complete a Job Offer you must have filled out a Recruitment Requisition and Internal Applicants.
The Hiring Manager shall be able to select the candidate which best meets the requirements of the position and notify the recruiter to generate an offer. The offer will include certain information such as date, name, position, description of duties, vacation allowances, compensation and others.
Recruitment Requisition
Overview
The Recruitment Requisition manages the process for open opportunities and resource management utilizing the establishment controls. Recruitment starts when a recruitment requisition is generated and submitted for approval. The pre-established workflow configuration will submit the requisition to the appropriate approver. Once the requisition is approved, the designated recruiter will receive the requisition to commence the recruitment activities.
Initiate a hiring request:
The Recruitment Management is designed to manage the entire recruitment process.
To initiate a hiring process, go to Human Employee > Employee Management > Recruitment Management > Recruitment Requisition
1. To create a Recruitment Requisition Click on New 
icon
Note. The Recruitment Requisition form contains the information related to the position. The dates to apply, and the details of the skills required for an applicant to qualify are clearly outlined here.
2. Enter the Planned Hire Date.
3. Enter the Quantity, example: 2
a. Select the Position by clicking on the Lookup 
icon. Example hiring an Assistant Director.
b. Recruitment Board: Board B.
c. Select a Direct Report, a Requestor and the Recruiter.
d. Some information will be inherited automatically by the system for example the Salary Scale and Group.
e. Enter the Salary Step: 1.
f. Situation Code Combination: IND/FT/-/- for an indeterminate full time employee.
g. Add Comment, if applicable.
4. At the bottom of the screen there is a series of tabs, fill the mandatory ones.
5. Click on the World Language
Tab
a. Click on Lookup icon. A World Language window will appear.
b. Click on the Find 
icon. The system will display a repertory of languages defined ahead of time.
c. Select the languages required. Example
6. Click on the Return 
icon.
7. Click on the Save 
icon. A message will appear confirming that the transaction has been completed.
8. Once the manager saves the Recruitment Request, the process is launched. The workflow is configured to assign various levels of approval. The workflow of the Recruitment Requisition status is “OPEN”.
Example:
9. Go to the Top of the form to the Transition field 
to Submit the request.
11. Click on the Transition 
icon. A new window will appear.
10. Click on the Finish 
icon. A message will confirm that the Workflow Transition has been Executed.
11. As soon as the transition is performed, the status will change to “Submit”.
12. At the top of the Recruitment Requisition Window, there is a workflow history button. Click on the Workflow History 
icon to see to whom the request was sent.
13. The request was sent to an approver (the workflow can be configure to make it automatically approved).
Note. The approver of the Recruitment Requisition will receive an internal message. Example: There is a new Recruitment Requisition transition assigned to you. The approver is the person who post the Recruitment Requisition.
14. Go to Internal Message 
section at the right side of the main screen.
15. The Recruitment requisition will be accessed by clicking on the Green
dot.
16. Accessing the Recruitment Requisition by clicking on the Update Domain icon beside the name.
17. The window will display the Record waiting for an action.
18. Select Approve from the Transition drop down menu.
19. Click on the Transition icon. A new window will appear.
20. Click on the Finish icon.
21. A message will confirm that the Workflow Transition has been Executed.
22. Click OK.
23. As soon as the transition is performed, the workflow will change to the status “Post“.
24. At this moment, the Recruitment Requisition will appear on the Job Board, at that point the internal and external employees (if applicable) are able to see the Job posting and apply via Self Service.
Attachment
Overview
The Attachment Tab is used to attach any necessary documents related to an asset item.
Attachment Tab screen Fields
Field | Description |
ID | Unique identification code manually entered by users or automatically generated based on parameters. |
Language | Country Specific Language used to register the description. |
Title | Title of attachment uploaded. |
Description | Any description of the attachment or additional information not included in the uploaded document can be included here. |
Attachment | Choose respective file to upload. |
Date Time | The date and time the attachment created. |
| Date | The date and time the attachment was uploaded. |
User | The name of users uploading the attachment. |
Language | Language used in the Attachment file. |
Internal Candidate Search
Overview
Internal Candidate Search allows organizations to search and locate employees who match specific criteria such as location, skills, and years of experience. The Internal Candidate Search enables the ability to search for potential internal promotions.
Navigation
Human Resources ►Employee Management ► Recruitment Management ► Internal Candidate Search
The Internal Candidate screen includes the following fields:
| Field | Definition |
| ID | Unique identification code |
| Candidate Date | Date the Internal Candidate Search is performed - system generated |
| Recruitment Requisition | Recruitment Requisition unique identification code |
| Language | Language of use |
| Remarks | Additional Comments |
Manage Applicants
Overview
The Manage List will be used to manage applicants prior to them being moved to the first short list for interviewing. During this stage the recruiters will be able to manually call the applicants and enter multiple notes from the phone interview in the applicants application file (whether promotion internal employee's, internal applicants (people who apply through self service) or external applicants).
Navigation 
To SEARCH for Applicants:
1. Enter the information to be used as retrieval criteria in the appropriate field(s). If you prefer to see the list of all Applicants, leave all fields blank.
2. Click on the Find icon 
.
The Manage Applicant screen includes the following fields:
| Report Fields | Description |
| Id | Unique identification code of the Applicant |
| Recruitment Requisition | Recruitment Requisition unique identification number for the applied position |
Create an Applicant List
The Manage Applicant screen contains a list of applicants for a recruitment requisition.
To CREATE an Applicant List, follow the steps below:
Navigation 
By default, you will be in Search Mode.
- Click on the New icon
(you will then be in Insert Mode). - Enter the new Manage Applicant information. Fields with an asterisk
are mandatory fields. - Enter the Id, if required.
- Id: Unique identification code of the Applicant
4. To enter the Recruitment Requisition, if required, click on the Lookup icon 
, click on Find icon to retrieve the Recruitment Requisition from the list, then select the Recruitment Requisition.
- Recruitment Requisition: Recruitment Requisition unique identification number for the applied position.=
Click on the Save icon 
at the bottom of the Manage Applicant screen to save your new Applicant List information. A window will appear to confirm.
Delete an Applicant List
The Manage Applicant screen contains a list of applicants for a recruitment requisition.
To DELETE an Applicant List, follow the steps below:
Navigation
By default, you will be in Search Mode.
- Find the Applicant List you want to Delete
- Enter the information to be used as retrieval criteria in the appropriate field(s). If you prefer to see all Applicant Lists, leave all fields blank.
- Click Find
- Select the Applicant List you want to Delete
- Click on the Delete icon
- A window will appear asking you to confirm
- Click OK to confirm and delete the Applicant List.
- A window will be displayed confirming the Applicant List has been deleted
- Click on the Delete icon
To Verify that the Applicant List has been Deleted:
- Click on the Search icon
. - Enter the Applicant List information.
- Click on the Find icon .
The window will appear 
Modify an Applicant List
The Manage Applicant screen contains a list of applicants for a recruitment requisition.
To MODIFY an Applicant List, follow the steps below:
Navigation
By default, you will be in Search Mode.
- Enter the information to be used as retrieval criteria in the appropriate field(s).
If you prefer to see the list of all Applicant Lists, leave all fields blank. - Click on the Find icon . The list of Applicant Lists meeting the retrieval criteria will appear.
- Click on the Applicant List you want to modify.
You will then be in Update/Delete Mode. - Make the necessary modification(s).
- Click on the Update icon
at the bottom of the screen to save your modifications. A window will appear to confirm the modification. Click OK to confirm. 
Attachments
The attachment tab allows the collections of documents with the internal applicant’s application such as resume, education certificate, etc.
Navigation (From
click the New Icon
under 
)
Create an Attachment
Navigation (Fromclick the New Iconunder )
To CREATE an Attachment, follow the steps below:
1. Enter the new Attachment information. Fields with an asterisk are mandatory fields.
2. Enter the Id, and select the Language, as required.
- Id: Unique identification code of the Attachment.
- Language: language used
3. Enter Title and Description.
- Title: Name of the attatchment.
- Description: description of the attachment
4. Click 
and select the document you wish to attach
5. Click on the Save and Return icon 
to save the Attachment information and return to the Performance Appraisal Template, or click on the Discard icon 
to discard the Attachment information and return to the Performance Appraisal Template.
6. Click the individual Select Checkbox (es), to select and de-select the Attachments, as required, or click the Select All icon 
or Unselect All 
icon, to select or de-select all Attachments, if required.
7. Click the Remove icon 
to remove the selected Attachments, if required
External Candidate
Overview
The External Recruitment provides on line services for posting positions for external applicants to apply for available opportunities. Most positions will be advertised on the internal posting site prior to being posted externally, however a position could be directly posted to the external job board if necessary.
External Candidate entity helps to record the information about the candidates who applied for externally through any job portal.
Navigation
External Candidate screen fields and tabs
| Fields | Description |
| Code | Unique code of the Candidate. Can be system generated or entered manually based on parameter configuration. |
| Name Prefix | Name prefix of the Candidate if applicable. |
| First Name | First Name of the Candidate |
| Last Name | Last Name of the Candidate |
| Other Name | Other Name of the Candidate |
| Nationality | Nationality of the Candidate |
| Birth Date | Birth Date of the Candidate |
| Minimum Annual Salary | Minimum Annual Salary of the Candidate |
| Main Contact Type | Main Contact Type of the Candidate. It can be either e-mail or phone number. |
| Marital Status | Marital Status of the Candidate. Global paramater determines if the marital status should be public for an applicant to indicate. Not displayed if variable is set to false. |
| Home Contact Number | Home Contact Number of the Candidate |
| Mobile Number | Mobile Number of the Candidate |
| Work Number | Work contact Number of the Candidate |
| Email Address | Email address of the Candidate |
| Gender | Gender of the Candidate |
| Schedule | Schdule of the candidate for which they appointed. It can be Not specified, Full-time, part-time, casual, internship, other |
| Shift | Shift of the candidate for which they appointed. It can be Not specified, Day Job, Evening Job, Night Job, On Call, other |
| Currency | Payment of the salary currency of the candidate. |
| Country | Not specified, Day Job, Evening Job, Night Job, On Call, other |
| Job Level | Job level of the candidate for which they appointed. It can be Not specified, Entry Level, Individual Contributor/Professional, Team Leader, Manager, Director, Executive, Other |
| Job Type | Job type of the candidate for which they appointed. It can be Not specified, Cooperative, New Graduate, Occupational/Hourly, Graduate Job, Temporary Work, Experienced, Other |
| Employee Status | Employee status of the Candidate. It can be Not specified, Regular Employee, Student Intern, Temporary Employee, Term Employee, Contractor |
| Travel | Travel opportunity of the candidate |
| Region | Region, from which the candidate belongs to |
| Birth Place | Birth Place of the Candidate |
| Travel Description | Travel description of the candidate |
| Language | Language to register the details |
| Comments | Addition comments about the candidate |
| Address | Address of the candidate can be add in this field |
| Cover Letter | Cover letter of the candidate can be attached in this field |
| Resume | Resume of the candidate can be attached in this field |
| Achievements | Any Achievements of the candidate can be attached in this field |
| Publications | Any Publication work of the candidate can be attached in this field |
| Medical Record tab | Allows the candidate to attach medical records if required as part of the medical requirements |
| Language tab | Allows to add the language of the candidate |
| Candidate Employment History tab | Allows to add the candidate's previous employment details |
| Candidate Reference tab | Allows to add the references of the candidate |
| External Applicant tab | Allows to add the External Applicant |
| Education tab | Allows to add Education details of the candidate |
| External Skill tab | Allows to add External Skills of the candidate |
| Candidate Note tab | Allows to add any additional note of the candidate |
Candidate Employment History tab
Overview
Allows to add the candidate's previous employment details
Candidate Employment History tab screen fields
| Fields | Description |
| Is Current? | Indicates if this record is the current employment record where the candidate is presently working |
| Start Date | Start Date of Position |
| End Date | End Date of Position |
| Employer Name | Current employer name. The candidate should be able to enter many employers starting with current and then past. |
| Supervisor Name | Supervisor's first and last name |
| Job Title | Current Job Title and more. 1-many, should be manditory if they list an employer |
| Job Function | Current Job Function.1 - many |
| Achievements | Achievement at current or past employers |
Candidate Note tab
Overview
Allows to add any additional note of the candidate
Candidate Note tab screen fields
| Fields | Description |
| Id | System generated sequential code |
| Created Date | Date of the candidate note creation |
| Attachment | Allows to attach any additional file with the note |
| Candidate Note Type | Allows to select the note type from the dropdown list |
| Language | Select language to register the details |
| Candidate Note | Allows to write the note |
| Details | Allows to write any additional details |
Candidate Reference tab
Overview
The recruitment references capture the potential applicant references.
Candidate Reference tab screen fields
| Fields | Description |
| First Name | Reference first name should be available to supply a collection of 1 to many |
| Last Name | Reference last name should be available to supply a collection of 1 to many |
| Contact | Contact information should include telephone number, email address. 1 to many |
Education tab
Overview
Allows to add Education details of the candidate
Education tab screen fields
| Fields | Description |
| Language | Select Language to register the details |
| Degree | Must be able to pick 1 from the dropdown of Degree entity. |
| Other Degree | Will enter name here if they could not find it in Degree field |
| Graduation Date | Date of Graduation completion |
| Minor Field | The minor education that the candidate complete |
| School | Name of the school can be selected using lookup function |
| Other School | Name of the other school if not found in school entity |
| Start Year | Start year of education |
| End Year | End year of education |
| Education Level | Level of the Edication can be selected from the drop down field |
| Condition | Status of the education |
| Major Education Field | The major education that the candidate complete |
| Country | Country from which the education has been completed can be selected using the lookup function |
| Division Ranking | Division Ranking which the candidate got after completeing the education |
| Compensation Related | If this education is relation with compendation |
| Education Grade tab | Allows to add the Subject, garde and score of that subject |
Education Grade tab
Overview
Allows to add the Subject, garde and score of that subject
Education Grade tab screen fields
| Fields | Description |
| School Subject | Allows to select the subjects that part of the course |
| Language | Select Language to register the details |
| Other Subject | Define other subject is that was not listed under School Subject field |
| Grade | Allows to define the grade that the candidate got in the defined subject |
| Score | Allows to define the score that the candidate got in the defined subject |
External Applicant tab
Overview
Allows to add the External Applicant
External Applicant tab screen fields
| Fields | Description |
| Applied Date | Application Date of the External applicant |
| Active | Indicates if the record is active and can be used as reference |
| Recruitment Requisition | Recruitment Recuisition can be added using the lookup function |
| External Candidate | Existing External Candidate can be added using the lookup function |
External Skill tab
Overview
Allows to add External Skills of the candidate
External Skill tab screen fields
| Fields | Description |
| Id | System generated sequential code |
| Years Of Experience | Allows to define years of experience that the candidate have in that skill |
| Skill | Name of the skill can be selected using the lookup function |
| Language | Selecct Language to register the details |
| Other Skill Name | Define other skill names if it is not found in the Skill entity |
Interview Schedule
Overview
The Interview Schedule screen includes the following fields:
| Field | Definition |
| Code | Interview Schedule Unique Identification code |
| Interview Start Date | Date that the interview starts |
| Interview End Date | Date that the interview finishes |
| Total Score | Total score of the applicant |
| Interview Status | Status of the interview. Possible values are: cancelled, completed, rescheduled, scheduled |
| Recruitment Requisition | Recruitment Requisition Unique Identification number |
| Internal Applicant | Employee Unique Identification number of the applicant |
| External Applicant | Code of the applicant from outside the organization |
| Language | Language used |
| Location | Location of the interview |
| Interviewer Tab | This tab used to give information about the Interviewer. |
| Recruitment Reference Results Tab | This tab used to add recruitment reference for a reference check. |
| Exam Attachment Tab | Exam Attachment provides the entities to attached exams and scores |
Exam Attachment
Navigation 
,click on 
, and click on the New Icon 
Create An Exam Attachment
Navigation
By default, you will be in Search Mode.
- Click on the New icon (you will then be in Insert Mode).
- Enter the new Exam Attachment information. Fields with an asterisk are mandatory fields.
- Enter the Manual Score
- Click on the Save and Return icon
Interview Assignments
The applicants selected for an interview are assigned to an interviewer and the scores are collected through this screen.
Navigation (From 
click on the New icon 
under 
)
Create An Interview Assignment
1. Enter the new Interview Assignment information. Fields with an asterisk are mandatory fields.
2. Enter the Id, Interviewer, Total Score and select the Language, as required.
- Id: Unique Identification Code of the Attachment.
- Language: Language used.
- Total Score: Total score for an applicant as given by the interviewer.
- To enter the Interviewer, if required, click on the Lookup icon , click on Find icon to retrieve the Interviewer from the list, then select the Interviewer.
3. Enter any comments under the Comments field.
To ADD an Interview Score (refer to Interview Score for more information)
Click on the New icon
under 
to add new Recruitment References.Click on the Save and Return icon
to save the Recruitment Reference and return to the Interview Schedule screen, or click on the Discard icon to discard the Recruitment Reference entry and return to the Interview Schedule.Click the individual Select Checkbox (es), under
to select and de-select the Recruitment Reference (s), as required, or click the Select All icon or Un-select All icon, to select or de-select all Recruitment Reference (s), if required.Click the Remove icon
to remove the selected Recruitment Reference(s), if required
Repeat steps 1 to 4 for all required Recruitment References.
Click on the Save and Return icon to save the Interview Assignment and return to the Interview Schedule screen, or click on the Discard icon to discard the Interview Assignment entry and return to the Interview Schedule screen.
Interview Score
Navigation (From 
click New Icon under 
, then Click on New Icon once again under 
.)
Create An Interview Score
Navigation (From 
click New Icon under 
.
1. Enter the new Recruitment Reference information. Fields with an asterisk are mandatory fields.
2. Enter the First Name, and Last Name.
- First Name: First Name of the Reference person.
- Last Name: Last Name of the Reference person.
3. Select the Employee Unique Identification Number using the Look-up button, if the reference is an Employee.
4. Select the relationship of the reference with the applicant, using the drop-down menu.
To ADD the Contact information, under refer to
Click on the Save and Return icon
to save the Recruitment Reference and return to the Interview Schedule screen, or click on the Discard icon to discard the Recruitment Reference entry and return to the Interview Schedule.Click the individual Select Checkbox (es), under
to select and de-select the Recruitment Reference (s), as required, or click the Select All icon or Un-select All icon, to select or de-select all Recruitment Reference (s), if required.Click the Remove icon
to remove the selected Recruitment Reference(s), if required
Repeat steps 1 to 4 for all required Recruitment References.
Click on the Save and Return icon to save the Interview Score and return to the Interview Assignments screen, or click on the Discard icon to discard the Interview Score entry and return to the Interview Assignments screen.
4. Click on the Save and Return icon to save the Interview Scores information and return to the Interview Assignments , or click on the Discard icon to discard the Interview Score entry and return to the Interview Assignments.
| Attachment | Size |
|---|---|
| Score History.jpg | 1.39 KB |
| contact tab.jpg | 1.15 KB |
Score History
Navigation (From click New Icon under , then click on New Icon under and New Icon under 
).
Create Score History
Navigation (From click New Icon under , then click on New Icon under and New Icon under 
).
By default, you will be in Search Mode.
- Click on the New icon (you will then be in Insert Mode).
- Enter the new Score History information. Fields with an asterisk are mandatory fields.
- Select Is Approved, as required. It is not selected by default.
- Enter the New Score, Old Score, select the Language from the drop-down box, and enter the Reason, as required.
- Is Approved: If checked, the change is approved by the Hiring Manager.
- New Score: New score replacing the old score.
- Old Score: Old Interview Score.
- Reason: Reason to change Interview Score.
Click on the Save and Return icon to save the Score History information and return to the Interview Score screen, or click on the Discard icon to discard the Score History entry and return to the Interview Score screen.
Recruitment Reference
The results from the references can be entered into the result section, and any documentation resulting from the references checks can be added under Exam Attachment.
Navigation (From click New Icon under .
| Attachment | Size |
|---|---|
| recruitment_reference.jpg | 2.13 KB |
| Recruitment Reference Screen.jpg | 26.56 KB |
Create a Recruitment Reference
Navigation (From click New Icon under 
.
1. Enter the new Recruitment Reference information. Fields with an asterisk are mandatory fields.
2. Enter the First Name and Last Name.
- First Name: First Name of the reference person.
- Last Name: Last Name of the reference person.
3. Enter the Employee information, using the Look-up button, if the reference is an Employee.
4. To ADD a contact under 
, refer to Contact.
5. Click on the Save and Return icon to save the Recruitment Reference and return to the Interview Schedule screen, or click on the Discard icon to discard the Interview Schedule entry and return to the Interview Schedule screen.
| Attachment | Size |
|---|---|
| contact tab.jpg | 1.15 KB |
Interview Schedule Result
Overview
| Report Fields | Definition |
| Code | Unique Identification code |
| Recruitment Requisition | Unique Recruitment Requisition Identification code |
| Internal Applicant | Only the internal applicants for a specified recruitment requisition will appear. |
| External Applicant | Only the external applicants for a specified recruitment requisition will appear. |
| Date | Interview Date. |
| Status | Selected, Pending or Rejected. |
| Total Score Percentage | Total score of an interviewer for an applicant. |
| Interview Result Status | Selected, Pending or Rejected. |
| Language | Language used. |
| Location | Address where the interview occurs. |
| Interviewer Tab | This tab used to provide information about the Interviewer. |
| Recruitment Reference Results Tab | This tab used to add recruitment reference for a reference check. |
| Exam Attachment Tab | Exam Attachment provides the entities to attached exams and scores |
Job Offer
Overview
Once a candidate is selected through the Job Offer screen, the candidate can be identified and a job offer can be generated from the recruitment requisition. The Job Offer documentation can be located from the standard forms catalog.
Navigation
Job Offer screen fields and tabs
| Field | Definition |
| Id | Job Unique Identification Number. |
| Recruitment Requisition | Recruitment Requisition for which the Job Offer is made. |
| Internal Applicant | Employee that applied for the position linked to the Recruitment Requisition. |
| External Applicant | Person that applied for the position linked to the Recruitment Requisition, from outside the Organization. |
| Job Offer Status | Job Offer Status, from the drop-down menu. Possible values are: cancelled, candidate selected, offer accepted, offer declined, offer submitted, pending. |
| Main | If checked, indicated that the job offer is the main job offer for the selected Recruitment Requisition. |
| Offer Date | Date of Offer. |
| Start Date | Starting Date of the applicant. |
| Probationary Period End Date | Date on which the probation period finishes. |
| Expiration Date | Job Offer Expiration Date. |
| Report To | Employee to whom the applicant will report. |
| Shift Schedule | Work shift schedule, including the number of work hours per day and the statutory holidays. |
| Overriden Salary | Salary, if different to the salary scales. |
| Salary Override Status | Salary Override approval status, from the drop-down menu. Possible values are: approved, declined, not applicable, pending, request approval. |
| Pay Code | Pay Code that will be used for the applicant. |
| Language | Language used. |
| Remark | Additional Remarks or Comments |
| Benefit Offers Tab | This tab display's the benefits the candidate is being offered. |
| Accumulated Benefit Offer Tab | The Accumulated Benefit Offer tab provides the capabilities within an offer to allocated benefits for the following situations. |
| Job Offer Document Tab | To indicate Job Offer Document valid or not. |
Accumulated Benefit Offer
Navigation (From
, click on 
, then click on the New Icon 
).
Create an Accumulated Benefit Offer
Navigation (From, click on 
, then click on the New Icon ).
1. Enter the new Accumulated Benefit Offer information. Fields with an asterisk are mandatory fields.
2. Enter the Accumulated Benefit, Accumulated Benefit Entitlement Details, and Entitlement, as required.
- Accumulated Benefit: Accumulated Benefit, such as days of vacation.
- Accumulated Benefit Entitlement Details: Accumulated Benefit Entitlement Details, including the number of years and entitlement amount, from the drop-down menu.
- Entitlement: Entitlement Amount.
3. To enter the Accumulated Benefit, click on the Lookup icon , click on Find icon to retrieve the Accumulated Benefit from the list, then select the Accumulated Benefit.
4. Click on the Save and Return icon to save the Benefit Offer information and return to the Job Offer screen, or click on the Discard icon to discard the Benefit Offer entry and return to the Job Offer.
| Attachment | Size |
|---|---|
| Accumulated_Benefit_Offer.jpg | 21.01 KB |
| accumulated benefit offer.jpg | 2.62 KB |
Benefit Offers
Navigation (From, click on 
, then click on the New Icon ).
| Attachment | Size |
|---|---|
| benefit offers.jpg | 1.59 KB |
| benefit_offer.jpg | 24.75 KB |
Create a Benefit Offer
Navigation (From, click on 
, then click on the New Icon ).
1. Enter the new Benefit Offer information. Fields with an asterisk are mandatory fields.
2. Enter the Rate, Amount, Benefit Offer Status, as required.
- Rate: Benefit Rate.
- Amount: Benefit Amount.
- Benefit Offer Status: Status of Benefit Offer, from the drop-down menu. Possible values are: approved, declined, pending and request approval.
3. To enter the Cost Item, click on the Lookup icon , click on Find icon to retrieve the Cost Item from the list, then select the Cost Item.
- Cost Item: Cost Item associated to the Benefit.
4. Click on the Save and Return icon to save the Benefit Offer information and return to the Job Offer screen, or click on the Discard icon to discard the Benefit Offer entry and return to the Job Offer.
Job Offer Document
Navigation (From, click on 
, then click on the New Icon ).
| Attachment | Size |
|---|---|
| job_offer_doc.jpg | 2.07 KB |
| Required Document.jpg | 17.67 KB |
Create a Job Offer Document
Navigation (From, click on 
, then click on the New Icon ).
1. Enter the new Job Offer Document information. Fields with an asterisk are mandatory fields.
2. Enter the Id, Is Valid, and Validated by information, as required.
- Id: Document Unique Identification Number.
- Is Valid: If checked, indicates that the document is valid.
- Validated by: Employee that validated the document.
3. To enter the Validated by employee, click on the Lookup icon , click on Find icon to retrieve the Employee from the list, then select the Employee.
4. Click on the Save and Return icon to save the Job Offer Document information and return to the Job Offer screen, or click on the Discard icon to discard the Job Offer Document entry and return to the Job Offer.
| Attachment | Size |
|---|---|
| jobofferdoc.jpg | 2.61 KB |
Recruitment Reference
The Recruitment Reference tab collects the internal candidates' references. Multiple references can be added.
Navigation 
click the New Iconunder 
The Recruitment Reference screen includes the following fields:
| Field | Definition |
| First Name | Reference's First Name |
| Last Name | Reference's Last Name |
| Employee | Reference's employee |
| Relationship | Reference's relationship with applicatant can be: 1. Co-Worker 2. Family 3. Friend 4. Manager 5. Other 6. or Supervisor |
| Check Result | Check Result |
Create A Recruitment Reference
To CREATE a Recruitment Reference, follow the steps below:
1. Enter the new Recruitment Reference information. Fields with an asterisk are mandatory fields.
2. Enter the First Name and Last Name
3. To enter the Employee, if required, click on the Lookup icon , click on Find icon to retrieve the Employee list, then select the Employee. Refer to Employees for more information.
4. Choose the Relationship from the drop down menu
5. Enter the Check Result in the fields provided
6. Click on the New icon under 
to enter the contact information (refer to Contact for more information).
7. Click on the Save and Return icon to save the Contact information and return to Contact, or click on the Discard icon to discard the Contact entry and return to the Recruitment Reference.
8. Click the individual Select Checkbox (es), under to select and de-select the Contact (s), as required, or click the Select All icon or Unselect All icon, to select or de-select all Contacts(s), if required.
9. Click the Remove icon to remove the selected Contacts,if required.
10. Click on the Save and Return icon to save the Recruitment Reference information and return to the Internal Applicant, or click on the Discard icon to discard the Recruitment Reference entry and return to the Internal Applicant.
Contact
Navigation click the New Iconunder then click the New Iconunder .
Create A Contact
To CREATE a Contact, follow the steps below:
1. Click on New under to add a new contact. A screen will pop-up.
2. Check the Is Main box.
3. Select the Contact Type, and Contact Location Type from the drop down menus.
- Contact Type: The method used for communication (Fax, Phone, Email, Pager, Mobile)
4. Enter the Contact Value in the fields provided.
5. Choose the Language from the drop down menu.
6. Enter the Description of the contact in the field provided.
7. Click on the Save and Return icon to save the Contact information and return to the Recruitment Reference screen, or click on the Discard icon to discard the Contact entry and return to the Recruitment Reference.