Termination of Employment
Termination of employment is the end of an employee's employment duration with an employer. Depending on the case, the decision may be made by the employees, the employer, or mutually agreed upon by both. Termination of Employment contains one main component called the Exit Interview.
Termination of Employment encompasses all activities in respect of the termination of employees’ services. It is common to perform personal exit interviews with staff members who intend to terminate service. The results of these interviews are captured in summary form into the system along with the standard exit data. It is envisaged that existing data be complete and sufficient to enable an analysis of people leaving the civil service and their reasons for leaving.
Exit Interview (For an Overview of the Exit Interview application click here)
Exit Interviews are created by the HR or the direct managers for the Employee who is exiting the civil service. This interview takes place before the employee’s termination of employment date. During the Exit Interview the HR or the managers determine the last working day, the departure reason, write interview comments, and attach additional information about the exit interview.
Exit Interview
Overview
Exit Interviews are created by the HR or the direct managers for the Employee who is exiting the civil service. This interview takes place before the employee’s termination of employment date. During the Exit Interview the HR or the managers determine the last working day, the departure reason, write interview comments and attach additional information about the exit interview.
Navigation
The Exit Interview screen includes the following fields:
Field | Definition |
ID | Unique identification number describing the Exit Interview |
| Workflow Status | Workflow status of the Exit Interview. |
Create Pay Change Report | Describes a checkbox that creates a pay change report when checked |
Interview Date | Defines the date where the exit interview will take place |
Last Working Day | The last day the employee will be working |
| Employee | The person responsible for completing work tasks |
| Interviewed Employee | The employee who is being interviewed for the exit interview |
| Departure Reason | The reason the employee is departing his/her job |
| Interview Notes | HR managers notes regarding the exit interview |
| Return Remarks | If returned, submitter and approver can provide comments (ex. move the date in/out, provide reference doc, etc.) |
| Attachment Tab | The Attachment Tab is used to attach any necessary documents related to Exit Interview. |
Attachments
Navigation 
click the New Icon
under 
Create Attachments
To UPLOAD an Attachment that holds more information about the Exit Interview, follow the steps below:
1. Click on New under attachment to attach more information. A screen will pop-up.
2. Choose the desired Language from the drop down menu.
3. Enter a Title, and a Description to the file you'll be attaching.
4. For Attachment click on 
to choose a file on your computer and upload it.
5. Choose the desired Language from the drop down menu.
6. Click on the Save and Return icon 
to save the Attachment information and return to the Leave Request, or click on the Discard icon 
to discard the Attachment entry and return to the Leave Request.