Exit Interview

Overview

Exit Interviews are created by the HR or the direct managers for the Employee who is exiting the civil service. This interview takes place before the employee’s termination of employment date. During the Exit Interview the HR or the managers determine the last working day, the departure reason, write interview comments and attach additional information about the exit interview.

Navigation

Human Resources ► Employee Management ► Termination of Employment ► Exit Interview

The Exit Interview screen includes the following fields:

Field	Definition
ID	Unique identification number describing the Exit Interview
Workflow Status	Workflow status of the Exit Interview.
Create Pay Change Report	Describes a checkbox that creates a pay change report when checked
Interview Date	Defines the date where the exit interview will take place
Last Working Day	The last day the employee will be working
Employee	The person responsible for completing work tasks
Interviewed Employee	The employee who is being interviewed for the exit interview
Departure Reason	The reason the employee is departing his/her job
Interview Notes	HR managers notes regarding the exit interview
Return Remarks	If returned, submitter and approver can provide comments (ex. move the date in/out, provide reference doc, etc.)
Attachment Tab	The Attachment Tab is used to attach any necessary documents related to Exit Interview.

Attachments

Navigation click the New Icon under

Create Attachments

To UPLOAD an Attachment that holds more information about the Exit Interview, follow the steps below:

1. Click on New under attachment to attach more information. A screen will pop-up.

2. Choose the desired Language from the drop down menu.

3. Enter a Title, and a Description to the file you'll be attaching.

4. For Attachment click on to choose a file on your computer and upload it.

5. Choose the desired Language from the drop down menu.

6. Click on the Save and Return icon to save the Attachment information and return to the Leave Request, or click on the Discard icon to discard the Attachment entry and return to the Leave Request.