Overview
The Business Trip application is filled and submitted by the employee requesting the Business Trip, the employee inputs the start and end Dates, the Purpose, the Logistics, estimated costs and submit them to the managers responsible for approving the business trip.
Navigation
Human Resources ► Employee Management ► Travel and Subsistence Management ► Business Trip
Field | Definition |
Foreign Trip | Identifies if the trip is outside the country |
Group Trip | Identifies if this trip will be attended by one or by multiple parties |
Actual Return Date | The date the employee will return from the business trip |
Currency | Contains the central repository for all currencies used throughout the system |
Purpose | Describes the purpose of the business trip |
Traveling Employee | The employee leaving on a business trip |
Cost Coding Block | This entity has the information of every coding block with the structure (number of elements and order of concepts) of the Group |
Requesting Employee | The employee requesting the business trip |
Estimated Cost | The estimated cost (budget) for the trip |
Miscellaneous Cost | Indicates any miscellaneous amounts |
Actual Cost | The actual total cost of the trip |
Advanced Amount | Indicates the advanced funds amount the employee is requesting in order to undertake the trip |
Trip Remarks | Provides for a brief remark on the trip outside of the trip description |
| Attachment tab | Any Attachment to support the business trip |
| Business Trip Logistic Tab | This tab contains the list of logistical and agenda items and other details of a business trip such as activities and proposed budget figures relating to an individual employee’s trip |
Overview
The Attachment Tab is used to attach any necessary documents related to business trip.
Attachment Tab screen Fields
Field | Description |
ID | Unique identification code manually entered by users or automatically generated based on parameters. |
Language | Country Specific Language used to register the description. |
Title | Title of attachment uploaded. |
Description | Any description of the attachment or additional information not included in the uploaded document can be included here. |
Attachment | Choose respective file to upload. |
Date Time | The date and time the attachment was uploaded. |
User | The name of users uploading the attachment. |
Language | Language used in the Attachment file. |
Overview
The entity contains the list of logistical and agenda items and other details of a business trip such as activities and proposed budget figures relating to an individual employee’s trip. The Employee may have multiple trips scheduled with each Business Trip ID being unique for each distinct business trip.
Business Trip Logistic tab screen fields
| Fields | Description |
| Sequence Number | A trip consists of 1 or more stops. Autonumber generated starting at 1 for every business trip. |
| Destination | Indicates if this trip step is a destination(s) or a stopover. Default is True. A business trip may contain multiple destinations (e.g. a multi-city visit) so multiple destinations can exist. The combination of sequence and destination(s) will reflect the ‘itinerary’ of the trip. |
| Number Of Days | Number of days at this location |
| Country | Country of this trip stage |
| Currency | The foreign exchange currency associated with the trip. |
| Exchange Rate | The exchange rate of the currency |
| Accommodation Rate(Dc/Fc) | The accommodation (hotel) rate per night stay. Is filled out by the user. This amount (accommodation rate times number of days) is included in the trip's total amount. |
| Per Diem Amount(Dc/Fc) | Looks up to the per diem rate table for the currency related the monetary amount |
| Language | Language used to enter the description fields. |
| City | Stopover or Destination city |
| Housing | Indicates the Housing (e.g. hotel) where the traveler(s) will be staying, if required, for this city |
| Attachments | The Attachment Tab is used to attach any necessary documents related to the Business Trip Logistic. |