Interview Schedule

Overview

This screen contains the interview schedule for each applicant of a position linked to a Recruitment Requisition. Each applicant can have one or more interviews. One interview can be assigned to more than one interviewer. Interviews will only be assigned to those individuals who meet the qualification requirements of the available position and are selected for an interview.
 
Navigation 
 
Human Resources ► Employee Management  ► Recruitment Management  ► Interview Schedule
 

The Interview Schedule screen includes the following fields:

FieldDefinition
CodeInterview Schedule Unique Identification code
Interview Start DateDate that the interview starts
Interview End DateDate that the interview finishes
Total ScoreTotal score of the applicant
Interview StatusStatus of the interview.  Possible values are:  cancelled, completed, rescheduled, scheduled
Recruitment RequisitionRecruitment Requisition Unique Identification number
Internal ApplicantEmployee Unique Identification number of the applicant 
External ApplicantCode of the applicant from outside the organization
LanguageLanguage used
LocationLocation of the interview
Interviewer TabThis tab used to give information about the Interviewer.
Recruitment Reference Results TabThis tab used to add recruitment reference for a reference check.
Exam Attachment TabExam Attachment provides the entities to attached exams and scores

 

Exam Attachment

Navigation ,click on , and click on the New Icon

 

Create An Exam Attachment

Navigation

By default, you will be in Search Mode.

  1. Click on the New icon   (you will then be in Insert Mode).
  2. Enter the new Exam Attachment information.  Fields with an asterisk  are mandatory fields.
  3. Enter the Manual Score
  4. Click on the Save and Return icon   to save the Exam Attachment information and return to the Interview Schedule screen, or click on the Discard icon   to discard the Exam Attachment entry and return to the Interview Schedule.

Interview Assignments

The applicants selected for an interview are assigned to an interviewer and the scores are collected through this screen.

Navigation (From click on the New icon    under )

Create An Interview Assignment

1.   Enter the new Interview Assignment information.  Fields with an asterisk  are mandatory fields.

2.   Enter the Id, Interviewer, Total Score and select the Language, as required.

  • Id: Unique Identification Code of the Attachment.
  • Language: Language used.  
  • Total Score: Total score for an applicant as given by the interviewer.
  • To enter the Interviewer, if required, click on the Lookup icon ,  click on Find icon  to retrieve the  Interviewer from the list, then select the Interviewer.

3.   Enter any comments under the Comments field.

To ADD an Interview Score (refer to Interview Score for more information)

  1. Click on the New icon under  to add new Recruitment References.

  2. Click on the Save and Return icon to save the Recruitment Reference and return to the Interview Schedule screen, or click on the Discard icon  to discard the Recruitment Reference entry and return to the Interview Schedule.

  3. Click the individual Select Checkbox (es), under   to select and de-select the Recruitment Reference (s), as required, or click the Select All icon  or Un-select All  icon, to select or de-select all Recruitment Reference (s), if required.

  4. Click the Remove icon to remove the selected Recruitment Reference(s), if required

 Repeat steps 1 to 4 for all required Recruitment References. 

Click on the Save and Return icon to save the Interview Assignment and return to the Interview Schedule screen, or click on the Discard icon  to discard the Interview Assignment entry and return to the Interview Schedule screen.

 

Interview Score

Navigation (From  click New Icon  under , then Click on New Icon  once again under .)

 

Create An Interview Score

Navigation  (From  click New Icon  under  .

1. Enter the new Recruitment Reference information.  Fields with an asterisk  are mandatory fields.

2. Enter the First Name, and Last Name.

  • First Name: First Name of the Reference person.
  • Last Name: Last Name of the Reference person.

3. Select the Employee Unique Identification Number using the Look-up button, if the reference is an Employee.

4. Select the relationship of the reference with the applicant, using the drop-down menu.

To ADD the Contact information, under refer to 

  1. Click on the Save and Return icon to save the Recruitment Reference and return to the Interview Schedule screen, or click on the Discard icon  to discard the Recruitment Reference entry and return to the Interview Schedule.

  2. Click the individual Select Checkbox (es), under   to select and de-select the Recruitment Reference (s), as required, or click the Select All icon  or Un-select All  icon, to select or de-select all Recruitment Reference (s), if required.

  3. Click the Remove icon to remove the selected Recruitment Reference(s), if required

 Repeat steps 1 to 4 for all required Recruitment References. 

Click on the Save and Return icon to save the Interview Score and return to the Interview Assignments screen, or click on the Discard icon  to discard the Interview Score entry and return to the Interview Assignments screen.

 

4. Click on the Save and Return icon to save the Interview Scores information and return to the Interview Assignments , or click on the Discard icon  to discard the Interview Score entry and return to the Interview Assignments.

AttachmentSize
Score History.jpg1.39 KB
contact tab.jpg1.15 KB

Score History

Navigation (From  click New Icon  under , then click on New Icon  under and New Icon   under  ).

 

Create Score History

Navigation  (From  click New Icon  under , then click on New Icon  under and New Icon   under  ).

By default, you will be in Search Mode.

  1. Click on the New icon   (you will then be in Insert Mode).
  2. Enter the new Score History  information.  Fields with an asterisk  are mandatory fields.
  3. Select Is Approved, as required.  It is not selected by default.
  4. Enter the New Score, Old Score, select the Language from the drop-down box, and enter the Reason, as required.
  • Is Approved: If checked, the change is approved  by the Hiring Manager.
  • New Score:  New score replacing the old score.
  • Old Score: Old Interview Score.
  • Reason: Reason to change Interview Score.

Click on the Save and Return icon to save the Score History information and return to the Interview Score screen, or click on the Discard icon  to discard the Score History entry and return to the Interview Score screen.

Recruitment Reference

The results from the references can be entered into the result section, and any documentation resulting from the references checks can be added under Exam Attachment.

Navigation  (From  click New Icon  under  .

AttachmentSize
recruitment_reference.jpg2.13 KB
Recruitment Reference Screen.jpg26.56 KB

Create a Recruitment Reference

 

Navigation  (From  click New Icon  under  .

1.   Enter the new Recruitment Reference information.  Fields with an asterisk  are mandatory fields.

2.   Enter the First Name and Last Name.

  • First Name: First Name of the reference person.
  • Last Name: Last Name of the reference person.

3.   Enter the Employee information, using the Look-up button, if the reference is an Employee.

4.   To ADD a contact under , refer to Contact.

5.    Click on the Save and Return icon to save the Recruitment Reference and return to the Interview Schedule screen, or click on the Discard icon  to discard the Interview Schedule entry and return to the Interview Schedule screen.

AttachmentSize
contact tab.jpg1.15 KB