Recruitment Requisition

Overview

The Recruitment Requisition manages the process for open opportunities and resource management utilizing the establishment controls. Recruitment starts when a recruitment requisition is generated and submitted for approval. The pre-established workflow configuration will submit the requisition to the appropriate approver. Once the requisition is approved, the designated recruiter will receive the requisition to commence the recruitment activities.

Initiate a hiring request:

The Recruitment Management is designed to manage the entire recruitment process.

To initiate a hiring process, go to Human Employee > Employee Management > Recruitment Management > Recruitment Requisition

1. To create a Recruitment Requisition Click on New  icon

Note. The Recruitment Requisition form contains the information related to the position. The dates to apply, and the details of the skills required for an applicant to qualify are clearly outlined here.

2. Enter the Planned Hire Date.
3. Enter the Quantity, example: 2

     a. Select the Position by clicking on the Lookup icon.  Example hiring an Assistant Director.

     b. Recruitment Board: Board B.

     c. Select a Direct Report, a Requestor and the Recruiter.

     d. Some information will be inherited automatically by the system for example the Salary Scale and Group.

     e. Enter the Salary Step: 1.

     f. Situation Code Combination: IND/FT/-/- for an indeterminate full time employee.

     g. Add Comment, if applicable.

4. At the bottom of the screen there is a series of tabs, fill the mandatory ones.  
5. Click on the World Language Tab

     a. Click on Lookup icon. A World Language window will appear.

     b. Click on the Find icon. The system will display a repertory of languages defined ahead of time.

     c. Select the languages required. Example

6. Click on the Return icon.

7. Click on the Save  icon. A message will appear confirming that the transaction has been completed.

8. Once the manager saves the Recruitment Request, the process is launched. The workflow is configured to assign various levels of approval. The workflow of the Recruitment Requisition status is “OPEN”.

Example:

9. Go to the Top of the form to the Transition field  to Submit the request.

11. Click on the Transition icon. A new window will appear.

10. Click on the Finish icon. A message will confirm that the Workflow Transition has been Executed.

11. As soon as the transition is performed, the status will change to “Submit”.  

12. At the top of the Recruitment Requisition Window, there is a workflow history button. Click on the Workflow History icon to see to whom the request was sent.  

13. The request was sent to an approver (the workflow can be configure to make it automatically approved).

Note. The approver of the Recruitment Requisition will receive an internal message. Example: There is a new Recruitment Requisition transition assigned to you. The approver is the person who post the Recruitment Requisition.

14. Go to Internal Message   section at the right side of the main screen.

15. The Recruitment requisition will be accessed by clicking on the Greendot.

16. Accessing the Recruitment Requisition by clicking on the Update Domain  icon beside the name.

17. The window will display the Record waiting for an action.

18. Select Approve from the Transition drop down menu.

19. Click on the Transition  icon. A new window will appear.

20. Click on the Finish  icon.

21. A message will confirm that the Workflow Transition has been Executed.

22. Click OK.

23. As soon as the transition is performed, the workflow will change to the status “Post“. 

24. At this moment, the Recruitment Requisition will appear on the Job Board, at that point the internal and external employees (if applicable) are able to see the Job posting and apply via Self Service.