Field

Description

Employee

 The employee which is assigned to this specific Deduction Per Period.

Employee Assignment

 Assignment associated to this Cost Item Per Period.

Accumulated Benefits To Zero

 This field is unchecked by default and is updated by the Accumulated Benefits function.  It is used by the Payroll calculation.

Accumulated Benefits Transfer

 This field is unchecked by default and is updated by the Accumulated Benefits function.  It is used by the Payroll calculation.

Automatic

 If checked, indicates that this Cost Item Per Period was automatically copied by the application, from the Automatic Cost Items

Is Auto Modified

 This indicator is checked if the following criteria are met Status Approved, Automatic is checked, and Transaction Type is set to Regular. Furthermore, if any of the values for Amount For Frequency, Number of Hours or Days, Cost Item Scale Group, Cost Item Scale, Cost Item Scale Level, Scale Step, Debit Coding Block, Credit Coding Block, and Corrected Amount are different, Auto Modified must be checked.

Retroactive

 This field is from the Payroll calculation, is false by default and not editable.

Status

 By default the value is Not Processed. When the Payroll Calculation is executed, the application will look for those with the status Not Processed and Calculated, validate and process them, and then set the status to Calculated if they were successfully processed. When the calculated pay for the selected pay period is finalized, the status of these records will be set to Finalized and the user will be unable to edit or delete these records.  When a Payment Cancellation is done, this attribute is set to Cancelled.

Transaction Type

 Possible values are Regular, Time and Attendance, Accumulated Benefit and Entitlement.  When recording time information through Time and Attendance, this field is set to Time and Attendance.  If the Cost Item Per Period is created through the Accumulated Benefits function, this field is set to either Accumulated Benefit or Entitlement.  For all other cases, this field is set to Regular.

Fiscal Year

 Fiscal Year, from the drop-down menu.

Rate

 Field that the user can use to enter a new value to customize the employee’s deduction per period. By default, the Rate from the Deductions screen, if populated, is included in this field.  This value can be overridden.

Pay Code

 Pay Code that the employee is assigned to.

Number of Pay Periods

 Pay Period Number indicator

Start Date

 The start date of the automatic cost items. By default, the start date of the pay period is populated in this field. The user can override the date. Cannot be greater than the pay period end date.

End Date

 The end date of the automatic cost items. Cost Item End Date should be greater or equal to the Cost Item Start Date. By default, the pay period end date is populated in this field. The user can override the date. Cannot be greater than the pay period end date.

Cost Item

 Cost Item associated to the Cost Item Per Period.

Number Of Hours Or Days

 Number of hours or days concerned with the Cost Item Per period

Debit Coding Block

  Financial Coding Block associated to the Debit. This entry is optional. If not entered, the default code is from Cost Items or Automatic Cost Items. If there is no Cost Item coding, it will come from Employee Assignment.

Credit Coding Block

  Financial Coding Block associated to the Credit. This entry is optional. If not entered, the default code is used from Cost Items or Automatic Cost Items. If there is no Cost Item coding, it will come from Employee Assignment.

Reason

 Field to specify why the cost item is being paid to the employee.

Task

 Specifies the type of task the employee did.

Corrected Amount

Corrected amount of the cost item per period

Calculated Amount

 This field is not editable and is automatically updated during the Payroll Calculation. This amount is displayed on the employee’s pay stub.

Taxable Amount

 The amount that is taxable.

Accumulated Benefit

 Displays the default value of Accumulated Benefit from the Cost Items screen and is not editable.

Effect on Accumulated Benefit

 Displays the default value of Effect on Accumulated Benefit from the Cost Items screen and is not editable.

Explanation

 Field to enter a short explanation about the Cost Item Per Period. This field is mandatory if a value is entered in the field Cost Item Corrected Amount.

Attachment Tab

 Cost Item Per Period can have 0 or more documents attached to it.