Overview
The Deduction Per Period screen holds details of each deduction applicable to an employee for a pay period. The period deductions are used to produce the payroll calculation for the employee and to provide a history of all the deductions applicable to the employee in each pay period. These records can be created and modified by authorized users to accommodate for one-time deductions.
When the payroll calculation is executed, the employee's automatic deductions are copied to the Deduction Per Period screen and all the calculations are based on those records.
Once the pay period is closed, all period deductions become available for viewing purposes only and cannot be modified or deleted. They remain in the system in order to provide payroll details.
Navigation
Payroll Management ► Employee Payroll Results ► Deductions Per Period
Deductions Per Period screen Fields and Tab
Field | Description |
Employee | The employee which is assigned to this specific Deduction Per Period. |
| Workflow Status | Workflow Status of the Deductions Per Period |
Employee Assignment | Assignment associated to this Deduction Per Period. |
Deduction | Deduction Unique Identification Code associated to this Deduction Per Period. |
| Vendor | Allows to select vendor from the lookup |
Is Automatic | If checked, indicates that the Deduction Per Period was automatically copied by the application. |
Is Arrears | If checked, the deduction is in arrears, as generated by the Payroll calculation. This field is not editable |
| Is Auto Modified | Default value is FALSE |
Periodic Deduction Calculated | This database field is not editable and is automatically updated during the Payroll Calculation. It is this amount that will be displayed on the employee’s pay stub. |
Periodic Deduction Corrected | Periodic Deduction Corrected amount. After doing the Payroll calculation and if the pay period is not yet closed, the user can make modifications. If an amount is entered in this field, then this value has precedence |
Deduction Per Period Status | This field is not editable and is set to Not Processed by default. Possible values are Not Processed, Calculated, Finalized, Cancelled and Inactivated. |
| Fiscal Year | Allows to select fiscal year from the drop down list. |
Pay Code | The pay code for the period deduction. |
Pay Period Number | The pay period number for the period deduction. |
Is Retroactive | This field is not editable and is checked by a Payroll procedure that creates retroactive transactions. |
Amount | Field that the user can use to enter a new value to customize the employee’s deduction per period. By default, the Amount from the Deductions screen, if populated, is included in this field. This value can be overridden. |
Rate | Field that the user can use to enter a new value to customize the employee’s deduction per period. By default, the Rate from the Deductions screen, if populated, is included in this field. This value can be overridden. |
Exemption | Editable field that the user can use to enter a new value to customize the employee’s deduction per period. By default, the Exemption from the Deductions screen, if populated, is included in this field. This value can be overridden. |
Minimum Salary | Editable field that the user can use to enter a new value to customize the employee’s deduction per period. By default, the Minimum Salary from the Deductions screen, if populated, is included in this field. This value can be overridden. |
| Reference Number | Loan reference number |
Financial Coding Block Credit | Credit Financial Coding Block for the Deduction Per Period. This entry is optional. If not entered, the default financial coding is from Cost Items or Automatic Cost Items. If there is no Cost Item Financial Coding, the coding will be from the Employee Assignment. |
Financial Coding Block Debit | Debit Financial Coding Block for the Deduction Per Period. This entry is optional. If not entered, the default financial coding is used from Cost Items or Automatic Cost Items. If there is no Cost Item Financial Coding, the coding will be from the Employee Assignment. |
Explanation | Available to provide a short explanation about the Deduction Per Period. This attribute is mandatory if a value is entered under Periodic Deduction Corrected Amount. |
| Language | Country specific language used to register the description. |
Attachment Tab | Deductions per period can have 0 or more documents attached to it. |
Overview
It allows users to attach external file to Deductions Per Period.
Attachment Tab screen Fields
Field | Description |
Id | System generated identification for the Attachment. |
Title | Name of the Attachment. |
Description | Detailed description of the Attachment. |
Attachment | Button for navigating the file and attach to the screen. |
Date Time | Creation date of the Attachment; automatically generated upon saving the Attachment. |
User | The user who added the Attachment; automatically generated. |