Open Position Report

Overview

The Open Position report is designed to generate all open position records in the organization. This indicates the number of positions open to fill.

An example of the report is shown below.

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Definition of Report Fields

The Open Position Report includes the following fields:

Report Fields	Description
Report Date	Date of report generation automatically generated by system. The date format is defined using a general parameter of the system
Report Time	Time of report generation automatically generated by system
User	User who generates the report
Page	Page Number
Filter Criteria	Filter Criteria as entered under the Open Position Report
Sort By	Not available for this report
Employee Position	Employee Position Description linked to the Generic Position
ID	Employee Position ID
Generic Position Title	Generic Position Name
Quota	The total allowed number of employees who can be in this Employee Position as entered under Employee Position
Frozen	Limit below the quota set for exception circumstances as entered under Employee Position
Start Date	Start date of this Employee Position as entered under Employee Position
End Date	End date of this Employee Position as entered under Employee Position
Comments	Enter Remarks
Group By	Sorting the groups
Cost Item Scale	Describes the cost item scale
Union	Display the name of the Union. Position can only have one association. The association allowed here is of type Union
Organization	Institution linked to the Employee Position, as enter under Employee Position
Coding Block	A position has a collection of 1 to many position financial coding block, if more than one Coding Block is related to the position, the system will present it as a collection of string within the same row, separated by semicolon '; ' as showed in the mockup
Work Location	A position can have zero or one work location
Fiscal Year	The full operating year of an organization for accounting purposes
Active Assignment On Report Date	Start date of Assignment greater or equal to report date
Open Positions	Start date of Assignment greater or equal to report date. End Date greater or Equal or Nil report date

Generation of the Report

The Open Position Report is designed to generate all open position records in the organization.

To GENERATE the Open Position Report, follow the steps below:

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The Open Position Report includes the following filter criteria available for the report:

Enter the new Open Position Report information. Fields with an asterisk are mandatory fields.

Show Only Open Positions: Click the checkbox, as required.
Report Type: (mandatory parameter) Select the preferred report type using the drop-down box, detailed or summary.
Institution: Institution unit (optional parameter) that can be selected using the Lookup icon , and Find icon to retrieve the Institution unit. If selected, the report will include the selected Institution unit and all Institutions below the selected unit. Refer to Institutions for more information.
Employee Position: Employee Position (optional parameter) that can be selected using the Lookup icon , and Find icon to retrieve the Employee Position. If selected, the report will include the selected Employee Position and all Employee Positions below the selected unit. Refer to Employee Position for more information.
Position: Position unit (optional parameter) that can be selected using the Lookup icon , and Find icon to retrieve the Position. If selected, the report will include the selected Position and all Positions below the selected unit. Refer to Generic Position for more information.
Coding Block: Coding Block unit (optional parameter) that can be selected using the Lookup icon , and Find icon to retrieve the Coding Block unit. If selected, the report will include the selected Coding Block unit and all Coding Blocks below the selected unit.
Comments: Enter comments related to the report in the space provided.
Group By: Select a Group By value from the drop-down menu.
Sort By: Sort the Employee Position ID by the preferred ascending and descending order using the red arrow icon

The report can be exported in HTML, PDF, MS Excel, RTF and MS Word formats, prior to printing, using the , , , , and icons