Overview
Payment Location contains the central repository of service offices from which payments or transfers are prepared.
Navigation
Admin ► Support Entities ► Payments ► Payment Location
Payment Location screen Fields
Field | Description |
Code | User entered or system generated unique code. |
Active | If false, the Payment Location cannot be used anymore and it would be there for reference purpose only. |
Address | Address of the Payment location is mentioned in this field. This field is specific in Insert and update mode only. |
Contact | Collection of one or more contacts in different contact modes of the payment location. This field is specific in Insert and Update mode. |
Description | Full description of the Payment Location. |
Overview
Catalog of possible payment instruments that can be used by a particular Payment Type. A Payment Type can only have one or none payment instrument related.
Navigation
Admin ► Support Entities ► Payments ► Payment Instrument
Payment Instrument screen Fields
Field | Description |
ID | Unique identification code manually entered by users or automatically generated based on parameters. |
Active | Indicates if the payment Instrument is active or not. If payment instrument is active, payment instrument will use for future use. |
Print Format | Dropdown menu list, possible values are Cash Cheque, Letter for Foreign Letter, Regular. |
Name | Name of the payment instrument. |
Description | Detailed description of the Payment Instrument. In this field should also be included the name of the payment Instrument. |
Overview
Payment Method entity contains the different Payment Methods such as Cash, Cheque, Transfer, etc. Payment Method describes in which form the Payment will be completed.
Navigation
Admin ► Support Entities ► Payments ► Payments Method
Payment Method screen Fields
Field | Description |
ID | Unique identification code for each Payment Method is entered in this field. |
Active | If the value of this field is set to false i.e. if unchecked, the Payment Method would not be available for use but would be for reference purpose only. If set to active, it would be available for use. |
| Apply For Expenditures? | It signifies that whether the method can be applied for expenditures. By default, value is set to TRUE |
| Apply For Revenues? | It signifies that whether the method can be applied for Revenues. By default, value is set to TRUE |
Type | The Type of payment methods is to be selected. Possible values are Cheque, Electronic File Transfer (EFT), Cash, Credit Card, Transfer Payment Order, Deposit etc |
Abbreviation | Short reference name given to each Payment Method. |
Description | Brief description of each Payment Method. |
Overview
Payment Mode indicates the transaction type or settlement method used for expense and journal vouchers (e.g. through domestic cheque, foreign currency cheque or inter-agency settlements). These codes are used by the system for reconciliation purposes, and when printing cheques or preparing payment requisitions for transfer to a central agency.
Navigation
Admin ► Support Entities ► Payments ► Payment Mode
Payment Mode screen Fields
Field | Description |
ID | Unique auto-generated numeric code which is the identity of the payment mode. |
Active | If false, the Payment Mode cannot be used anymore and it would be there for reference purpose only. If true, it would be available for use. |
Abbreviation | Short description of the Payment Mode. |
Description | Full description of the Payment Mode. |
Overview
Payment Term is used to create a catalogue of Payment Terms that can be used later within the Expense Vouchers. Each Payment Term is linked with the set of Payment Distribution items.
Navigation
Admin ► Support Entities ► Payments ► Payments Term
Payment Term screen Fields
Field | Description |
ID | Auto-generated serial number representing Payment Term. |
Active | If checked then payment term is active. |
Interest Number of Days | Defines the number of days after each payment due date when interest is applicable. |
Interest Rate | The interest rate that is applied if the payment exceeds the due date. |
Interest on Original Value | If True then the interest is calculated against the original invoice value. |
Discount Number of Days | To define the number of days before each payment due date when a discount is applicable. |
Discount Rate | The discount percentage that is calculated if the payment is released before the due date. |
Discount on Original Value | If True then the discount is be calculated against the original invoice value. |
Abbreviation | Abbreviation used for payment term. |
Description | A brief description of the payment term. |
Payment Distribution Tab | Collection of one to many payment distribution items whose total percentage of distribution items must equal 100%. |
Overview
Payment Distribution tab allows users to insert one to many payment distribution items whose total percentage of distribution items must equal 100%.
Payment Distribution Tab screen Fields
Field | Description |
Serial Number | Auto generated serial number. |
Payment Due Days | Field contains number of payment due day or days. |
Payment Percentage | Field contains payment percentage for current payment distribution. |
Overview
Payment Type is used to create a catalogue of Payment Terms that can be used later within the Expense Vouchers. Each Payment Term is linked with the set of Payment Distribution items.
Navigation
Admin ► Support Entities ► Payments ► Payments Type
Payment Type screen Fields and Tabs
Field | Description |
Code | Field represents unique code for payment type, system is not allow to enter same value more than once. |
Active | If checked then payment term is active and users can use payment type in future, else not possible to use in future. |
Uses Revenue Account | Default value is False. Users can change it to true. If the value is true, the payment type use the revenue account, else not use the revenue account. |
Used By All Institutions | Default value is true. If the value is true that means payment type is used by all institution. |
Type | Possible Values are Cheque, Electronic File Transfer (EFT), Cash, Credit Card, Transfer Payment Order Deposit. Default value is Cheque. |
Payment Instrument | Users can select which Payment Instrument this particular payment method is used, if applicable. |
Form | Field represent the form for payment type. Dropdown menu list is available to select the Form of Payment Type. |
Payment Type Group | Users can select the Payment Type from dropdown list. |
Is Grouping Allowed For Payments | If the flag is checked, grouping is allowed for payments else grouping is not allowed for payment. |
Is Required Treasury Bank Account | If the check box is active, treasury bank account is required for such payment type, else treasury bank is not requirement for such payment type. |
Prepaid PV | Active check box means payment type is for prepaid PV, else payment type is not for payment PV. |
| Default Treasury Bank Account | To specify default treasury bank account for the Payment type. |
| Default Journal Voucher Type | To specify default journal voucher type for the Payment type. |
Name | Name of the Payment Type. |
Remarks | Additional comment box for payment type. |
Accounts Tab | Tab holds details of Treasury Bank Account for the Payment Type. |
| Institutions Tab | Tab represents the collection of 0 to many of Budget Offices. |
Overview
Account Tab allows users to insert details of Treasury Bank Account.
Accounts Tab screen Fields
Field | Description |
Holding Account Type | Field represents either Debit Account Type or Credit Account Type. |
Used Holding Account | Dropdown menu list represents the holding account which is used to manage payment type. |
Transaction Type Reference | Reference of transaction type, possible values are Adjustment, Cheque and Deposit. |
Language | Country specific language to insert description. |
Description | Short description of accounts details. |
Overview
This catalogue is describe the Payment Type Group, This Catalogue make the Group the Payment Types.
Navigation
Admin ► Support Entities ► Payments ► Payment Types Group
Payment Type Group screen Fields
Field | Description |
ID | Unique identification code manually entered by users or automatically generated based on parameters. |
Language | Language used to register the abbreviation and description. |
Name | Name of the payment Type Group. |
Description | Detailed description of the Payment Type Group. In this field should also be included the name of the payment Type Group. |
Active | Indicates if the payment Type Group is active. |
Overview
The objective of this is to define how to create Sales Payment Types. Understanding how to create a sales payment type also leads to the learning of how to edit, delete, and modify the sales payment type, and how to attach a sales payment type to other entities. Within this document, the main functions and relevant information surrounding Sales Payment Types are defined with respect to related procedures and information.
A sales payment type can be associated with an organization’s customer. This screen lets users keep track of how the customers are paying for goods or services. The Payment Types screen contains the different Payment Methods such as Cash, Check, Transfer, etc. Payment Method describes in which form the Payments are completed. When a Payment Method is entered into the System, it is optionally applied to Normal and Advance Payments with regards to Contract Management.
Navigation
Admin ► Support Entities ► Payments ► Sales Payment Types
Sales Payment Type screen Fields
Field | Description |
ID | Unique identification code manually entered by users or automatically generated based on parameters. |
Active | Indicates if the sales payment type is active. |
Abbreviation | Abbreviation of the Sales Payment Type, this is the name used to refer to the Sales Payment Type. |
Description | Detailed description of the Sales Payment Type. In this field should also be included the name of the payment type. |
Overview
Transfer Text File Format refers to the file format used when importing Bank Reconciliation information. The function is used to facilitate flexibility at Bank Reconciliation in Treasury Bank account module.
Navigation
Admin ► Support Entities ► Payments ► Transfer Text File Format
Transfer Text File Format screen Fields and Tab
Field | Description |
Treasury Bank Account | Field represents the Treasury bank account. |
Field separator | Drop down the list of field separator, possible values are No Separator, Comma, Semicolon, Whitespace, Tab etc |
Decimal separator | A checkbox for the decimal separator. If the checkbox is True, decimal separator active for the Transfer Text File Format. |
Fields Tab | Transfer Text File Format Details tab allows to insert details information regarding Fields Type, Start Value and End Value of Transfer Text File Format. |
Overview
Transfer Text File Format Details tab allows to insert details information regarding Fields Type, Start Value and End Value of Transfer Text File Format.
Transfer Text File Format Detail Tab screen Fields
Field | Description |
Field Type | Drop down list of transfer text file format detail field type. |
Start | Transfer text file format detail starting value. |
End | Transfer text file format detail ending value. |