Overview
The purpose of the entity is to allow the user to classify expense vouchers according to the specific type or needs.
Navigation
Admin ► Support Entities ► Vouchers ► Expense Voucher Classification
Expense Voucher Classification's screen Fields
Field | Description |
ID | Expense Voucher Classification's Identification number. |
Active | If Checked, it indicates that the Expense Voucher is currently active. If unchecked, it the classification is for reference purpose only. |
| Is For Submodule Configuration | If false, This classification cannot be used in various sub-modules. |
Sub Ledger Type | Field represent the sub-ledger type for expense voucher classification. |
Name | The name of the Expense Voucher Classification. |
Description | Brief Description of the Expense Voucher Classification. |
| Institution | The lookup field attribute where the list of Institutions present is related to this voucher classification and this is the attribute to be used for Data Access Security. |
| General Ledger Template | This lookup field is used to display and select one GLT with Workflow Status Approved, Active checkbox true and Source will be Expense Voucher. |
| Document Type | A lookup button field where the list of Document type feature is present to select the one which is related to this feature. |
| Vendor | The Vendor associated with this voucher classification is selected from this lookup button of this attribute. |
| Payment Location | The payment location associated with the feature. |
| Payment Mode | The payment category associated with the feature. |
| Payment Terms | The payment terms associated with the feature. |
| Offset Code | By Default, fill this attribute with the value from Default Expenditure GL Offset Code |
| Payment Method | The payment mode associated with the feature. |
| Default Description | Default short description of the feature. |
| Default Line Item Description | System will default this value on every new item entered in Expense Voucher Line Item Attribute Item Description. |
| Coding Block Type Definition | The definition associated with the coding block type used. |
| Is Obligation Required | Active checkbox with possible values TRUE/FALSE. The default value is FALSE. |
| Commitment Required | Default is FALSE. If True the EV will need to be linked to a commitment voucher. |
| Purchase Order Required | Default is FALSE. If True the EV will need to be linked to an obligation voucher. |
| Is Validate Upon Saving | Active checkbox with possible values TRUE/FALSE. The Default value is FALSE. |
| Is Prepaid | Indicates whether the expense classification creates EV of "Prepaid" type. |
| Default Invoice Date to System Date | Indicates if the Invoice date is system date defaulted. |
| Default Invoice Number | User specifies the default value for Invoice Number in EV if any. |
| Is Special Multi Vendor Expense Voucher | Default value is FALSE. If this value is TRUE, the system will allow entering one vendor per each EV Payment detail, so then more than one vendor can be paid out using same EV, but only one vendor per EV Payment detail. |
| Treasury Bank Account | When user select Expense Voucher Classification in any entity this Treasury bank account automatically populated in that entity. |
| Is Social Security | Default value is False, Hidden by default on rendering. If this Value is true then the system is going to analyze the EV with this classification on the report. |
Overview
This entity is a sub-entity of Expense Voucher Classification. It stores rules to restrict the coding block selection based on the element values of each segments. The restrictions are represented using the Valid Code Combination rules already defined in the platform. The rule applies on Expense Voucher details and it will be validated at the time of saving an expense voucher (at any stage on the workflow)
Expense Voucher Classification VCC Tab screen fields
| Fields | Description |
| Sequence Number | System generated unique code defined as a sequence number for the EV classification. |
| Rule Expression | The Rule Expression allows the definition of the coding strings that are allowed for the given expense voucher. |
| Language | Country specific language used |
| Description | Short description regarding the classification. |
Overview
Expense Voucher Type defines the type of the Expense Voucher, which is used by users. For example, if users need to create an Expense Voucher to pay the vendor by cheque then “Cheque” can be used as an Expense Voucher Type. Similarly for Cash, Transfers or any kind of Deposit transactions, users can use the relevant EV Types.
Navigation
Admin ► Support Entities ► Vouchers ► Expense Voucher Types
Expense Voucher Type screen Fields
Field | Description |
ID | Field represents Expense voucher type unique id. |
Type | Field represents a dropdown list of Expense voucher type. |
Name | Expense voucher type name. |
Description | Expense voucher type description. |
Manage Cash Code | If true, Expense Voucher Type allows managing cash code. |
Active | If checked, it indicates that the Expense Voucher Type is currently active. If unchecked, it the classification is for reference purpose only. |
Overview
External Source Voucher is used to capture all sources of External Vouchers, in other words voucher information imported to the system from external applications. It keeps track of external vouchers, which come through Journal Voucher, Expense Voucher and Sales Invoice etc.
Navigation
Admin ► Support Entities ► Vouchers ► External Source Voucher
External Source Voucher screen Fields
Field | Description |
Type | Dropdown list of external source voucher type. |
Active | If checked, it indicates that the External Source Voucher is currently active. If unchecked, it the the classification is for reference purpose only. |
ID | Field represent External Source Voucher unique id. |
Abbreviationn | Field represents External Source Voucher short abbreviation. |
Description | Field represents External Source Voucher description. |
Overview
This type of document is required to register for the management of budget execution of entities receiving grants.
Navigation
Admin ► Support Entities ► Vouchers ► Grants document Type
Grants document Type screen Fields
| Fields | Description |
| Id | An unique code that identifies document type. |
| Active | To indicate if the document type is active or restrictive. |
| Origin | It is a closed domain attribute with possible values Manual, Data Import. Manual is the default value. |
| Description | Grants Document Type description |
Overview
The purpose of the entity is to allow the user to classify journal vouchers according to the specific type or needs.
Navigation
Admin ► Support Entities ► Vouchers ► Journal Voucher Classification
Journal Voucher Classification screen Fields
Field | Description |
ID | Expense Voucher Classification Identification number. |
Active | If checked i.e. active, the Journal Voucher Classification is available for use. Otherwise, it would be available for reference purpose only. |
| Coding Block Restricted | If true the next fields are mandatory and will handle the coding block restrictions for the JV items. |
| Credit Debit | Values ('Debit', 'Credit'). Default Value = 'Debit'. |
Name | The name of the Expense Voucher Classification. |
Description | Brief Description of the Expense Voucher Classification. |
| Field | Description |
| Sequence Number | System generated unique code defined as a sequence number for the EV classification. |
| Rule Expression | Allows to define Rule expression |
| Description | Short description regarding the classification. |
Overview
Journal Voucher Type defines the type of the Journal Voucher which is used by users when creating manual Journal Vouchers. For example, if users need to enter a Journal Voucher for any Cash transaction then “Cash” can be used as the Journal Voucher Type. Similarly for Cheque, Transfers or any kind of Deposit transactions, users can use the relevant Journal Voucher Type.
This function is located under Journal Voucher screen and can be selected at the time of creating the Journal Voucher. In case of import, these types can be defined within the import file.
Navigation
Admin ► Support Entities ► Vouchers ► Journal Voucher Type
Journal Voucher Type screen Fields
Field | Description |
Code | Field represents Journal voucher type unique code. |
Active | If checked, it indicates that the Expense Voucher Type is currently active. If unchecked, it the classification is for reference purpose only. |
Abbreviation | Field represents the abbreviation of Journal Voucher Type. |
Description | Field represents description of Expense voucher type. |