Personnel History Report

Overview

The Personnel History Report allows the user to view active/inactive employees within an Institution. To narrow down data that is to be displayed on the report, additional filtering on Pay Code, Position Category, Situation Code Combination and Employee are also available.

An example of the report is shown below.

Navigation

Definition of Report Field

The Personnel History Report includes the following fields:

Report Field	Description
Fiscal Year	The Financial Year report for a specific year
Report Generation Date	The date the report was created
Report Generation Time	The time the report was created
User	The person who generates the report
Page	Report page number
Institution	Organization responsible for the employee
Position Category	Generic positions that are managed by the public service and are generic.
Employee Code	Identification number of employee
Name	Employee Name
Job Title	Employee Job title
Spoken Language	Language of employee
Previous years worked in government	Number of years working with Institution
Departure Date	Date Employee departed Institution
Date of Death	Date Employee deceased
Home Address	Employee Home Address
Reason for Departure	Description of why employee departed
Date of Birth	Employee Date of Birth
Place of Birth	Employee Birthplace
Country of Origin	Nationality of Employee
Citizenship	Employee Citizenship
Commitment Date	Date employee committed to Institution
Permanent Date	Date employee became permanent worker
Seniority Date	Date of employee seniority

Generation of Report

To GENERATE the Personnel History Report, follow the steps below:

Navigation

The Personnel History Report includes the following filter criteria available for the report:

Select Active
Pay Code - Select Pay Code from drop-down menu
Category - To enter the Category, (optional field) click on the Lookup icon , click on Find icon to retrieve the Category list, then select the Category
Employee - To enter the Employee, (optional field) click on the Lookup icon , click on Find icon to retrieve the Employee list, then select the Employee
Group By - Select Group By from drop-down menu
Select Group By Organization Unit
Group By Institution Type - Select Group By Institution Type from drop-down menu

If all filter criteria are left blank, all Employees and Categories will be included in the Report allowed by the report user security profile.

The report can be exported in HTML, PDF, MS Excel, RTF and MS Word formats, prior to printing, using the , , , , and icons.