Time and Attendance

Time Sheet Report

Overview

This report displays based on the filter criteria the time sheet information entered by employees within an institution. 

An example of the report is shown below:

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Definition of Report Fields

The Time Sheet Report includes the following fields:

Report  Fields                                                                    Description 
Report Generation Date Date of report generation automatically generated by system. The date format is defined using a general parameter of the system
Report Generation TimeTime of report generation automatically generated by system
UserUser who generates the report
Page NumberPage number 
Group Byhow the information will be displayed
Employee NumberThe employee number for the person responsible for completing the job task
Last NameLast name of the employee
First NameFirst name of the employee
Position Namethe name of the position that is held by the employee
Statusthe status of the time sheet 
Fiscal Yearyear that the time sheet is active
Pay CodeLists all the different types of pay that have their own unique pay schedule
Pay PeriodDefines pay periods for a specific Pay Code
Regular Timethe hours worked during regular time 
Overtime Hours the hours worked during overtime
Totalthe total number of hours worked


 

Generation of the Report

To GENERATE a Time Sheet Report, follow the steps below:

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The Time Sheet Report includes the following filter criteria available for the report:

Enter the new Time Sheet Report information.  Fields with an asterisk  are mandatory fields.

  • Employee:  Employee can be selected using the Lookup icon , and Find icon  to retrieve the Employee.   
  • Time Attendance Status: Select the status using the drop-down menu.
  • Fiscal Year: Select the fiscal year using the drop-down menu.
  • Pay Code: Select the pay code using the drop-down menu.
  • Pay Period: Select the pay period using the drop-down menu.
  • Time Sheet Source: Select the time sheet source using the drop down menu
  • Group By Institution: click the check box if the information on the report should be grouped by institution
  • Group By Institution Type: Select a Institution type from the drop-down menu

 

If all filter criteria are left blank, all Employees, Time Attendance Status, Fiscal Years, Pay Codes, Pay Periods, Time Sheet Sources, and Institutions,  will be included in the Report, as well as the Employees, Time Attendance Status, Fiscal Years, Pay Codes, Pay Periods, Time Sheet Sources, and Institutions allowed by the report user security profile.

The report can be exported in HTML, PDF, MS Excel, RTF and MS Word formats, prior to printing, using the , , , , and  icons.