Cadre Management

Cadre Management Entities

Create Cadre

Overview

Create Cadre allow the users to run “Cadre Management” operations regarding Create New Cadre

Navigation

Human Resources ► Position Management ► Cadre Management ► Cadre Management Entities ► Create Cadre

Create Cadre screen Fields

Fields	Description
Code	Unique identifier code for each record
Request Type	It shows the type of request of Create Cadre.
Workflow Status	Display the work flow process status of the Create Cadre. Possible values are Created, Approval request from Spending Agency, Approval Requested, Approved, Cancelled
Created Date	Reference to the Date created the instant
Approved Date	Reference to the Date approved the instant
Increase Actual Cadre	User will increase actual cadre if need is to increase the number of occupied position. The given value should not increase from Vacant Cadre
Institution	The Organization unit - Institution - to which the position belongs
Created By	Reference to the user ID created the instant
Required No of posts	No. of posts to be created as per the requirement
Post Required Reason	The reason to increase post
Language	Select the language used to register the description and name
Coding Block	The specific coding block that will affect the position specifics
If Other State Reason	A complementary description to the Create Cadre
Required Post Justification	Description of Required Posts Justification
Was there Similar Requisition Before	If checked, the requisition is available before.
Active	If unchecked the Cadre is not active
Established	If unchecked the Establish is not available for Create Cadre
Describe the Decision	If unchecked the Decision is not available for Create Cadre
Quote Department of Management Service Reference & Dates Annual Expenditure	Additional statement from a specific department regarding the present request.
Annual Expenditure	Estimated cost for a given post(s) requisition
Estimated Expenditure	It will allow the user to create/establish a list of valid expenditure
Employee Position To Be Suppressed	Reference to the Employee Position ID to be suppressed
Notes	Description of the create cadre
Generic Position	Generic positions are managed by Public service and generic. The Generic Position Parent from this cadre.
Description	Employee Position Title should be there.
Employment Type	The cadre user will be able create/establish valid Employment Type for the given position.
Cadre Type	The cadre user will be able to classify the type of cadre in terms of Spatial location, example: National Provincial, etc.
Service Type	The Position Category parent of the Generic Position/Employee Position, categorized as Service Level.
Reporting Order	The cadre user will insert data in order to allow ascending sort for reporting purposes.

Applicable Grade

Overview

Applicable Grade is to enable the user with the possiblity of creating applicable grades (salaries)

Create Applicable Grade screen Fields

Fields	Description
ID	Unique identifier code for each record
Cost Item Scale Group	It contains information about the group that will be used in the cost item scale.
Service Level	The service level correspondent to the Cost item Scale Group

Attachments

Overview

It is to enable the user with the possibility of attachments creation

Attachment screen Fields

Fields	Description
ID	Unique identifier code for each record
Attachment Classification	Classification of the Attachment. This could be useful to classify the attachment being added by the user based on a pre-defined listed configured by the users.
Language	Select the language used to register the description and name
Title	Title of the document
Description	Description of the Attachment.
Attachment	Complete reference to the file attached .xls,.Doc, .Pdf , .Jpeg, .Bitmap, .Png, *.Tiff
Date Time	Date and Time of the last operation performed on the attachment document
Date	Date will use to classify the field in terms of date
User	Last user who uploaded or updated the document. Automatically assigned by the system

Cadre Employee Position Financial Coding Block

Overview

Cadre Employee Position Financial Coding Block contains all positions in the government. Each position needs to belong to an institution.

Cadre Employee Position Financial Coding Block screen Fields

Fields	Description
Percentage	This is directly linked to the financial coding block. When there is only 1 financial coding block, then the percentage is 100. When there are many lines of financial coding block, the sum of all the lines (percentage field) must add up to 100
Coding Block	It contains the information of every coding block with the structure (number of elements and order of concepts) of the Group.

Suppress Cadre

Overview

Suppress Cadre will allow the user to run “Cadre Management” operations.

Navigation

Human Resources ► Position Management ► Cadre Management ► Cadre Management Entities ► Supress Cadre

Supress Cadre screen Fields

Fields	Description
Code	Unique identifier for each record
Motive	It display the request type of Suppress Cadre
Status	Display the work flow process status of the Suppress Cadre. Possible values are Created, Approval request from Ministry, Approval Requested, Approved, Cancelled
Date Time	The combination of Date and Time. When request was posted by the user
User	Automatic populated with reference to the logged-in Application User.
Suppressed Posts required Reason	The reason to decrease posts
Was There a Similar Requisition Before	If checked, the requisition is available before.
Employee Position	Reference to the employee position ID to be suppressed
Institution	The Organization unit Institution to which the position belongs
Required no of Posts to be Suppressed	No. of Posts to be Suppressed given by user
Estimated Annual Savings for the Suppressed Posts	Estimated Cost for a given post(s) requisition
Language	Select the language used to register the description and name
If other State the Reason	A complementary description to the Suppressed Posts Required Reason
Suppressed Posts Justification	Description of Suppressed Posts Justification
Quote Department of Management Service Reference & Sales Dates	Description of Quote Department of Management Service Reference & Sales Dates
Notes	Description of Suppress Cadre

Attachment

Overview

The purpose of this screen is to enable the user with the possiblity of attachments creation.

Attachment Tab screen Fields

Fields	Description
Id	Unique identifier for each record
Attachment Classification	Classification of the Attachment. This could be useful to classify the attachment being added by the user based on a pre-deified listed configured by users
Language	Select the language used to register the description and name
Title	Title of the document
Description	Description of the attachment.
Attachment	Complete reference to the file attached
Date Time	The combination of Date and Time.
Date	To classify this field in terms of date. It will be used as reference for Reports and Forms
User	It shows the last user who uploaded or updated the document. Automatically assign by the system.

Update Actual Cadre

Overview

Update Actual Cadre allow the users to run “Cadre Management” operations regarding Report Actual Cadre – vacant cadre management

Navigation

Human Resources ► Position Management ► Cadre Management ► Cadre Management Entities ► Update Actual Cadre

Update Actual Cadre screen Fields

Fields	Description
Code	Unique identifier code for each record
Request Type	It shows the type of request of Update Actual Cadre.
Is Decrease	It hold a Boolean value (checked/unchecked). Which hold the default value as unchecked.
Created By	Reference to the user ID created the instant
Workflow Status	Display the work flow process status of the Suppress Cadre. Possible values are Created, Approval request from Ministry, Approval Requested, Approved, Cancelled
Increase Actual Cadre	User will increase actual cadre if need is to increase the number of occupied position. The given value should not increase from Vacant Cadre
Decrease Actual Cadre	User will increase actual cadre if need is to reduce the number of occupied position.
Institution	The Organization unit - Institution - to which the position belongs
Employee Position	Reference to the Employee Position ID to be increased/decreased
Work Location	The location where the position is assigned to work
Applicable Grade	The selected Cost Item Scale group for the given Position
Salary Grade	The possible Sub- groups for the mentioned Cost Item Scale Group
Coding Block	The specific coding block that will affect the position specifics
Vacant Cadre	it shows the number of vacancies per Employee position
Created Date	Reference to the Date created the instant

Cadre Management Support Entities

Increasing Motive

Overview

Increasing Motive allow the users to create/establish a list of valid reasons to justify posts increasing.

Navigation

Human Resources ► Position Management ► Cadre Management ► Cadre Management Support Entities ► Increasing Motive

Increasing Motive screen Field

Fields	Description
Code	Unique identifier for each record
Active	If unchecked the Employment Type will not be available for module anymore
Increase	If checked the description applies to Increase motive
Decrease	If checked the description applies to decrease motive
Language	Select the language used to register the description and name
Name	Description of the Component Type

Additional Posts Expenditure

Overview

Additional Post Expenditure allow the users to create/establish a list of valid expenditure affections regarding additional post requesting.

Navigation

Human Resources ► Position Management ► Cadre Management ► Cadre Management Support Entities ► Additional Posts Expenditure

Additional Post Expenditure screen Fields

Field	Description
Code	Unique identifier for each record.
Is Active	If unchecked the Additions posts expenditure will not be available for the module anymore.
Language	Select the Language used to register the description and name
Name	Description of the Component Type NLS

Cadre Type

Overview

Cadre Type allow the users to create/establish a list of valid Cadre Types. Per Cadre Type we mean:

National
Provincial
SoES, etc.

Navigation

Human Resources ► Position Management ► Cadre Management ► Cadre Management Support Entities ► Cadre Type

Cadre Type screen Fields

Fields	Description
Code	Unique identifier for each record
Is Active	If unchecked the Cadre Type will not be available for module anymore
Is National	If checked the Cadre type is National
Is Provincial	If checked the Cadre type is Provincial
Is SoES	If checked the Cadre type is SoES
Language	Country specific language used to store Name field
Name	Description of the Component Type

Employment Type

Overview

Employment Type enables the user to configure positions in terms of types of employment such as:

Permanent
Temporary
Contract, etc.

Navigation

Human Resources ► Position Management ► Cadre Management ► Cadre Management Support Entities ► Employment Type

Employment Type screen Fields

Fields	Description
Code	Unique identifier for each record
Active	If unchecked the Employment Type will not be available for module anymore
Is Permanent	If checked the Employee type is Permanent
Is Contract	If checked the Employee type is Contract
Is Casual	If checked the Employee type is Casual
Language	Select the language used to register the description and name
Name	Description of the Component Type

Estimated Cadre per Fiscal Year

Overview

Estimated Rate enables the MoF assigned user to establish a rate in order to:

1.Estimate Cadre Needs for the upcoming fiscal year.

2.Compare Estimate Cadre with Previous Year(s)

Navigation

Human Resources ► Position Management ► Cadre Management ► Cadre Management Support Entities ► Estimated Cadre per Fiscal Year

Estimated Cadre screen Fields and Tabs

Fields	Description
Code	Unique identifier for each record
Is Active	If unchecked the Estimated Cadre will not be available for module anymore
Fiscal Year	It contains the different fiscal years registered within the system
Employee Position	It contains all position in the government. Each position needs to belongs to an institution
Total Actual Cadre Amount	Calculated amount of Position Staff quota, Position with assignment and Position without assignment
Total Estimated Cadre Amount	The calculated amount per Estimate

Estimated Cadre Category

Overview

Estimated Cadre Category tab will allow the user to create rates per service level

Estimated Cadre Category Tab screen Fields

Fields	Description
Correlative	Correlative Unique identifier for each record
Actual Cadre Amount	The Actual Cadre per service level
Service Level	This will allow the users to classify the Cost Item Scale Group in terms of Service Level
Estimated Cadre Amount	The value foe Estimated Cadre

Reports

Cadre Budget Report

Overview

The purpose of this report is to show Actual and Approved Cadre by Employee Positions per one given Institution regarding Employment Type (Situation Code Combination) e.g.:

Permanent,
Contract,
Casual or Temporary.

Navigation

Human Resources ► Position Management ► Cadre Management ► Reports ► Cadre Budget Report

Cadre Budget Report Filter Fields

Field	Description
Date	Filter Criteria displaying a list of Date.
Service Level	Filter Criteria displaying the list of Service Level.
Employee Position	Filter Criteria displaying the list of Employee Position.
Employment Type	Filter Criteria displaying the list of Employment Type.
Institution	Filter Criteria displaying the list of Institution.

Cadre Budget Report Approval Requested

Overview

The purpose of this report is to show Approved and Approval Requested Cadre by Employee Positions per one given Institution regarding Employment Type (Situation Code Combination) e.g. Permanent; Contract; Casual or Temporary

Navigation

Human Resources ► Position Management ► Cadre Management ► Reports ► Cadre Budget Report Approval Requested

Cadre Budget Report Approval Requested Filter Fields

Field	Description
As On	Filter criteria date value from the calendar button.
Service Level	Filter Criteria displaying the list of Service Level.
Employee Position	Filter Criteria displaying the list of Employee Position.
Employment Type	Filter Criteria displaying the list of Employment Type.
Institution	Filter Criteria displaying the list of Institution.

Cadre Class By Public Sector Report

Overview

The purpose of this report is to show cadre types per service level class by:

Institution
Employee Position
The report will allow the user to display the available in a given time-frame.

Navigation

Human Resources ► Position Management ► Cadre Management ► Reports ► Cadre Class By Public Sector Report

Cadre Class By Public Sector Report Filter Fields

Field	Description
As On	Filter Criteria displaying a list of Date.
Service Level	Filter Criteria displaying the list of Service Level.
Employment Type	Filter Criteria displaying the list of Employment Type.
Institution	Filter Criteria displaying the list of Institution.

Cadre Planning Analysis Report

Overview

This report serves as a cadre planning analysis tool and shows the number of approved posts, actual number of positions and planned posts by Institution. This report is used for budget planning purposes.

Navigation

Human Resources ► Position Management ► Cadre Management ► Reports ► Cadre Planning Analysis Report

Cadre Planning Analysis Report Filter Fields

Field

Field	Description
Fiscal Year	Fiscal Year on which users want to filter the report.
Institution	Institution as filter option.

Cadre Planning Report

Overview

The purpose of this report is to show:

Approved and Active Cadre.
Proposed (approval pipeline) Cadre.
per Ministry (Institution) accordingly Service Level (Senior, Secondary, Tertiary, Primary Level, etc.).
The report will allow the user to display the available in a given time-frame.

Navigation

Human Resources ► Position Management ► Cadre Management ► Reports ► Cadre Planning Report

Cadre Planning Report Filter Fields

Field	Description
As On	Filter Criteria displaying a list of Date.
Service Type	Filter Criteria displaying the list of Service Type.
Salary Code	Filter Criteria displaying the list of Salary Code.
Institution	Filter Criteria displaying the list of Institution.

Cadre Report

Overview

This report serves as a cadre planning tool and shows the number of Actual and Approved Cadre per:

Institution
Employment Type
The report will allow the user to display the available in a given time-frame.

Navigation

Human Resources ► Position Management ► Cadre Management ► Reports ► Cadre Report

Cadre Report Filter Fields

Field	Description
Start Date	Filter Criteria displaying a list of Date.
Salary Code	Filter Criteria displaying the list of Salary Code.
Service Type	Filter Criteria displaying the list of Service Type.
Institution	Filter Criteria displaying the list of Institution.

Cadre Summary Report

Overview

The purpose of this report is to show the totals (summary) of Actual and Approved Cadre by:

Service Levels per one given Institution.
Service levels are related with Cost Item Scale Groups and due to Government of Sri Lanka specific rules each Cost Item Scale Group is classified by one Service Level.
The report will allow the user to display the available information in a given time-frame.

Navigation

Human Resources ► Position Management ► Cadre Management ► Reports ► Cadre Summary Report

Cadre Summary Report Filter Fields

Field	Description
Date	Filter Criteria displaying a list of Date.
Service Level	Filter Criteria displaying the list of Service Level.
Cadre Type	Filter Criteria displaying the list of Cadre Type.
Service Type	Filter Criteria displaying the list of Service Type.
Institution	Filter Criteria displaying the list of Institution.

Classification Of Employee By Service Type Report

Overview

The purpose of this report is to review the number of employees working in 3 different Administrative levels regarding Serive Type (position Category) Classifications:

National;
Provincial;
SoES;

The report will allow the user to display the available in a given time-frame.

Navigation

Human Resources ► Position Management ► Cadre Management ► Reports ► Classification Of Employee By Service Type Report

Classification Of Employee By Service Type Report Filter Fields

Field	Description
Employee Position	Filter Criteria displaying a list of Employee Position.
Report Date	Filter Criteria displaying the list of Report Date.
Cadre Type	Filter Criteria displaying the list of Cadre Type.
Institution	Filter Criteria displaying the list of Institution.

Creation of New Post and Suppression Report

Overview

The purpose of this report is to:

show all the new posts that are created and suppressed during a fiscal year per by Institutions (i.e. Spending Units, Ministry etc.)
The report will allow the user to display the available in a given time-frame.

Navigation

Human Resources ► Position Management ► Cadre Management ► Reports ► Creation of New Post and Suppression Report

Creation of New Post and Suppression Report Filter Fields

Field	Description
Start Date	Filter Criteria displaying a list of Date.
Fiscal Year	Filter Criteria displaying the list of Fiscal Year.
Cadre Type	Filter Criteria displaying the list of Cadre Type.
Institution	Filter Criteria displaying the list of Institution.

Employee Profile Report

Overview

The purpose of this report is to display Results from cadre planning at a summary level.

Navigation

Human Resources ► Position Management ► Cadre Management ► Reports ► Employee Profile Report

Employee Profile Report Filter Fields

Fields	Description
Fiscal Year	Fiscal year filter criteria for this report.
Category	Cost Item Scale Group filter criteria for this report.