Cadre Management Entities

Create Cadre

Overview

Create Cadre allow the users to run “Cadre Management” operations regarding Create New Cadre

Navigation

Human Resources ► Position Management ► Cadre Management ► Cadre Management Entities ► Create Cadre

Create Cadre screen Fields

Fields	Description
Code	Unique identifier code for each record
Request Type	It shows the type of request of Create Cadre.
Workflow Status	Display the work flow process status of the Create Cadre. Possible values are Created, Approval request from Spending Agency, Approval Requested, Approved, Cancelled
Created Date	Reference to the Date created the instant
Approved Date	Reference to the Date approved the instant
Increase Actual Cadre	User will increase actual cadre if need is to increase the number of occupied position. The given value should not increase from Vacant Cadre
Institution	The Organization unit - Institution - to which the position belongs
Created By	Reference to the user ID created the instant
Required No of posts	No. of posts to be created as per the requirement
Post Required Reason	The reason to increase post
Language	Select the language used to register the description and name
Coding Block	The specific coding block that will affect the position specifics
If Other State Reason	A complementary description to the Create Cadre
Required Post Justification	Description of Required Posts Justification
Was there Similar Requisition Before	If checked, the requisition is available before.
Active	If unchecked the Cadre is not active
Established	If unchecked the Establish is not available for Create Cadre
Describe the Decision	If unchecked the Decision is not available for Create Cadre
Quote Department of Management Service Reference & Dates Annual Expenditure	Additional statement from a specific department regarding the present request.
Annual Expenditure	Estimated cost for a given post(s) requisition
Estimated Expenditure	It will allow the user to create/establish a list of valid expenditure
Employee Position To Be Suppressed	Reference to the Employee Position ID to be suppressed
Notes	Description of the create cadre
Generic Position	Generic positions are managed by Public service and generic. The Generic Position Parent from this cadre.
Description	Employee Position Title should be there.
Employment Type	The cadre user will be able create/establish valid Employment Type for the given position.
Cadre Type	The cadre user will be able to classify the type of cadre in terms of Spatial location, example: National Provincial, etc.
Service Type	The Position Category parent of the Generic Position/Employee Position, categorized as Service Level.
Reporting Order	The cadre user will insert data in order to allow ascending sort for reporting purposes.

Applicable Grade

Overview

Applicable Grade is to enable the user with the possiblity of creating applicable grades (salaries)

Create Applicable Grade screen Fields

Fields	Description
ID	Unique identifier code for each record
Cost Item Scale Group	It contains information about the group that will be used in the cost item scale.
Service Level	The service level correspondent to the Cost item Scale Group

Attachments

Overview

It is to enable the user with the possibility of attachments creation

Attachment screen Fields

Fields	Description
ID	Unique identifier code for each record
Attachment Classification	Classification of the Attachment. This could be useful to classify the attachment being added by the user based on a pre-defined listed configured by the users.
Language	Select the language used to register the description and name
Title	Title of the document
Description	Description of the Attachment.
Attachment	Complete reference to the file attached .xls,.Doc, .Pdf , .Jpeg, .Bitmap, .Png, *.Tiff
Date Time	Date and Time of the last operation performed on the attachment document
Date	Date will use to classify the field in terms of date
User	Last user who uploaded or updated the document. Automatically assigned by the system

Cadre Employee Position Financial Coding Block

Overview

Cadre Employee Position Financial Coding Block contains all positions in the government. Each position needs to belong to an institution.

Cadre Employee Position Financial Coding Block screen Fields

Fields	Description
Percentage	This is directly linked to the financial coding block. When there is only 1 financial coding block, then the percentage is 100. When there are many lines of financial coding block, the sum of all the lines (percentage field) must add up to 100
Coding Block	It contains the information of every coding block with the structure (number of elements and order of concepts) of the Group.

Suppress Cadre

Overview

Suppress Cadre will allow the user to run “Cadre Management” operations.

Navigation

Human Resources ► Position Management ► Cadre Management ► Cadre Management Entities ► Supress Cadre

Supress Cadre screen Fields

Fields	Description
Code	Unique identifier for each record
Motive	It display the request type of Suppress Cadre
Status	Display the work flow process status of the Suppress Cadre. Possible values are Created, Approval request from Ministry, Approval Requested, Approved, Cancelled
Date Time	The combination of Date and Time. When request was posted by the user
User	Automatic populated with reference to the logged-in Application User.
Suppressed Posts required Reason	The reason to decrease posts
Was There a Similar Requisition Before	If checked, the requisition is available before.
Employee Position	Reference to the employee position ID to be suppressed
Institution	The Organization unit Institution to which the position belongs
Required no of Posts to be Suppressed	No. of Posts to be Suppressed given by user
Estimated Annual Savings for the Suppressed Posts	Estimated Cost for a given post(s) requisition
Language	Select the language used to register the description and name
If other State the Reason	A complementary description to the Suppressed Posts Required Reason
Suppressed Posts Justification	Description of Suppressed Posts Justification
Quote Department of Management Service Reference & Sales Dates	Description of Quote Department of Management Service Reference & Sales Dates
Notes	Description of Suppress Cadre

Attachment

Overview

The purpose of this screen is to enable the user with the possiblity of attachments creation.

Attachment Tab screen Fields

Fields	Description
Id	Unique identifier for each record
Attachment Classification	Classification of the Attachment. This could be useful to classify the attachment being added by the user based on a pre-deified listed configured by users
Language	Select the language used to register the description and name
Title	Title of the document
Description	Description of the attachment.
Attachment	Complete reference to the file attached
Date Time	The combination of Date and Time.
Date	To classify this field in terms of date. It will be used as reference for Reports and Forms
User	It shows the last user who uploaded or updated the document. Automatically assign by the system.

Update Actual Cadre

Overview

Update Actual Cadre allow the users to run “Cadre Management” operations regarding Report Actual Cadre – vacant cadre management

Navigation

Human Resources ► Position Management ► Cadre Management ► Cadre Management Entities ► Update Actual Cadre

Update Actual Cadre screen Fields

Fields	Description
Code	Unique identifier code for each record
Request Type	It shows the type of request of Update Actual Cadre.
Is Decrease	It hold a Boolean value (checked/unchecked). Which hold the default value as unchecked.
Created By	Reference to the user ID created the instant
Workflow Status	Display the work flow process status of the Suppress Cadre. Possible values are Created, Approval request from Ministry, Approval Requested, Approved, Cancelled
Increase Actual Cadre	User will increase actual cadre if need is to increase the number of occupied position. The given value should not increase from Vacant Cadre
Decrease Actual Cadre	User will increase actual cadre if need is to reduce the number of occupied position.
Institution	The Organization unit - Institution - to which the position belongs
Employee Position	Reference to the Employee Position ID to be increased/decreased
Work Location	The location where the position is assigned to work
Applicable Grade	The selected Cost Item Scale group for the given Position
Salary Grade	The possible Sub- groups for the mentioned Cost Item Scale Group
Coding Block	The specific coding block that will affect the position specifics
Vacant Cadre	it shows the number of vacancies per Employee position
Created Date	Reference to the Date created the instant