Cutoff Periods

Overview

According to the SRS requirements for Nicaragua Project, for this process is considered the definition of Cutoff Period that is defined in Annual Personification Table, where specific Cutoff Period are set for each type of operation or business process.

The Directorate General of Government Accounting has the legal responsibility to develop and deliver quarterly information to the National Assembly.

Quarterly and Monthly Execution Cutoffs are linked to those defined in the Schedule of Budget Execution.

CutOff Validations

Overview

This entity contains the list of all Cutoff Periods. This feature is to have a rendering control.

Navigation

Admin ► Support Entities ► Cutoff Period ► CutOff Validations

CutOff Validations Screen Fields

Fields	Description
Code	Unique identifier of Cutoff Validations. Consecutive unique number automatically generated and assigned by the system. Attribute read only, visible to the user, but can’t change it.
Fiscal Year	Fiscal Year of Cutoff Period.
Workflow Status	Workflow status of the CutOff Validation. Available stages are: Created’, ‘Approval Requested’, ‘Approved’, ‘Cancelled’, Default= ‘Created’.
CutOff Period Extend	The user must enter the value of this field. This only can be entered when the Workflow Status = ‘Approve’
Institution	Code of Institution (OCE) or Execution Unit (OEP) identified by Institutional Classifier which the Cutoff Period affects.
CutOff Business Process	An identifier that identifies a Cutoff Business Process.
CutOff Execution Type	Identifier that identifies a Cutoff Execution Type.
From Date	Start date of the cutoff date. Manually entered by the user. The system should validate that attribute value "Date From" should be greater or equal than "System Date".
To Date	End date of the cutoff date. Manually entered by the user.
Created By	User who created the CutOff validation.
Created Date	Creation date of the CutOff validation
Approved By	User who approved the Cutoff Validations. Populated automatically by the system, when the cutoff period is approved.
Approved Date	Date and time in which the Cutoff Period turns to ‘Approved’ Status. Default current system date and time. Populated automatically by the system at the time of approval.
CoA Group	COA Group is required when selecting a coding block or creating an expression
Coding Block Type Definition	A coding block expression is useful when is required to define a coding block which applies to different institutions. For example, coding block refers to the same item but for the distinct institution.
Language	Users selects among the available languages the one that will be presented as default.
CutOff Period Name	Name of the CutOff Period.

Support Entities

Support Entities are a series of standard base components that are reused for government functions. These entities are inherited, configured and adapted to support system extensibility.

The characteristics of Support Entities include:

Government-specific functions.
Enabling of rapid implementation, configuration and change.
An extensible base for new applications to extend customer investment.

CutOff Business Process

Overview

This entity contains the list of all business process and specific types of management that can to be associated with Cutoff Periods.

The business process are, e.g. Appropriations; Purchasing and Procurement; Assets and Inventory; Revenues; Expenditures; Treasury Management; Payroll; General Ledger; etc.

The specific types of management by a business process are, e.g. Basic Services, Travel, and Per Diem, Contracts, Grants, Transfers, Revolving Funds, Remuneration, Purchasing Goods and Services, Debt, Compensated Operations of Revenue and Expenses, Consolidation of the Budgetary Execution, etc.

Navigation

Admin ► Support Entities ► Cutoff Period ► Support Entities ► CutOff Business Process

CutOff Business Process screen Fields

Fields	Description
Code	Unique identifier that identifies a Cutoff Business Process. Consecutive unique number automatically generated and assigned by the system. Attribute read only, visible to the user, but can’t change it.
Active	To indicate if the Cutoff Business Process is Active or Restrictive. True = 'Active', False= 'Restrictive' The default value is True. Modifiable attribute by the user.
Module Catalog	Module catalog id which is required for this CutOff Business Process.
Sub Module catalog	Sub Module catalog id which is required for this CutOff Business Process.
Sub Module Catalog Name	Shows the name of the selected submodule catalog.
CutOff Execution type tab	List of one to many Cutoff Execution Type assigned to this Cutoff Business Process

CutOff Execution Type

Overview

This entity contains the list of all specific types of execution that can to be associated with Cutoff Periods.

Navigation

Admin ► Support Entities ► Cutoff Period ► Support Entities ► Module Catalog

CutOff Execution Type screen Fields

Fields	Description
Code	A unique identifier that identifies a Cutoff Execution Type. Consecutive unique number automatically generated and assigned by the system. Attribute read-only, visible to the user, but can’t change it.
Active	To indicate if the Cutoff Execution Type is Active or Restrictive. True = 'Active', False= 'Restrictive' Default value is True. Modifiable attribute by the user.
Execution type	Close domain of execution types.

Module Catalog

Overview

This entity contains the list of all the modules that can to be associated with Cutoff Periods.

Navigation

Admin ► Support Entities ► Cutoff Period ► Support Entities ► Module Catalog

Module Catalogue screen Fields

Fields	Description
Code	Unique identifier that identifies a Module. Consecutive unique number, automatically generated and assigned by the system. Attribute read only, visible to the user, but can’t change it.
Active	To indicate if the Module is Active or Restrictive. True = 'Active', False= 'Restrictive' Default value is True. Modifiable attribute by user.
Name	Name of the module catalog
Sub Module catalog Tab	List of one to many SubModule Catalog assigned to this Module Catalog

Sub Module Catalog

Overview

This entity contains the list of all the sub-modules that can to be associated with Cutoff Periods

Navigation

Admin ► Support Entities ► Cutoff Period ► Support Entities ► Sub Module Catalog

Sub Module Catalogue screen Fields

Fields	Description
Code	Unique identifier that identifies a SubModule. Consecutive unique number automatically generated and assigned by the system. Attribute read only, visible to the user, but can’t change it.
Active	To indicate if the SubModule is Active or Restrictive. True = 'Active', False= 'Restrictive' Default value is True. Modifiable attribute by user.
Entity	list of Number of entity
Name	Name of the Submodule catalog