Purpose
The objectives of the Disciplinary Module are to ensure a fair and consistent approach to enforcing standards of performance and conduct. It will provide a framework to guide the behavior and conduct of civil servants. The module will help correct behavior and encourage improvement among civil servants whose performance or conduct is unsatisfactory. It will help in resolving disciplinary cases fairly and as quickly as possible.
Overview
Allows to create Disciplinary Cases.
Navigation
Disciplinary Case screen fields and tabs
| Fields | Description |
| Id | System generated. Unique key |
| Workflow Status | Displays the current workflow status of the record. |
| Date Opened | Default is system date. Can be changed by user. |
| Date Closed | Default is system date when the status is changed to a final state |
| Is Grievance? | Mark the check box if its Grievance. |
| Grounds for Disciplinary Action | Records of possible grounds for a disciplinary case, along with the actions associated that could be taken against an employee. Can be selected using lookup function. |
| Employee | Employee can be selected using the lookup function. |
| Entered on behalf of | Employee who wishes to have a disciplinary case, not necessarily the employee doing the data entry, can be a supervisor or someone else. Default = the person doing the data entry, can be changed. |
| Allow Modify Explanation | Default = TRUE Once this is set to FALSE, in employee self service, this cannot be modified in employee self service |
| Language | Select language to register explanation. |
| Explanation | Detailed explanation of the dispute |
| Employee Explanation | Employee's explanation |
| Employees In Dispute tab | List of other employees involved |
| Disciplinary Case tab | This is a circular reference. This allows to know what other cases for the accused employee are related to this one. Only allows to pick Disciplinary cases where employee accused = employee accused in this case and the case number is not = to the current case number, and status is not = "Cancelled". |
| Disciplinary Notes tab | This tab allows notes to be entered in regards to this disciplinary case. |
| Disciplinary Unions tab | This tab allows to identify the different unions involved in the dispute |
| Disciplinary Actions for Employee tab | This entity is to identify the actions taken against the employee |
Overview
This entity is to identify the actions that will be taken against the employee.
Disciplinary Actions for Employee tab screen fields
| Fields | Description |
| Id | Code of the Diciplinary action to be entered. |
| Disciplinary Action | Name of the Diciplinary Action. |
| Date Action is Completed | Shows if the action completed or not. |
| Status | Status of the action. |
| Language | Language to register the details. |
Overview
This tab allows notes to be entered in regards to this disciplinary case.
Disciplinary Notes tab screen fields
| Fields | Description |
| Attachment | Allow to attach a document. |
| Language | Language to register notes. |
| Notes | Detailed notes about the diciplinary action. |
Overview
This tab allows to identify the different unions involved in the dispute.
Disciplinary Unions tab screen fields
| Fields | Description |
| Union | Allows to select Union using the lookup function. |
| Language | Select Language to register Notes. |
| Notes | A detailed note about the union. |
| Attachment | Allows to attach ay related document. |
Overview
This entity is to describe the list of employees who are part of this dispute.
Employees In Dispute tab screen fields
| Fields | Description |
| Employee | Any employee can be selected except the one who is the employee accused in the disciplinary case. |
| Language | Select language to register comments. |
| Comments | Describes how this employee is implicated |
| Attachment | Allow to attach a document |
| DisciplinaryCase | If this employee needs to have disciplinary action, he will have his own case |
| Active | Check the active box to use this record as a reference |
Overview
This feature allows to set all possible actions that could be taken when there is a disciplinary case.
Navigation
Human Resources ► Disciplinary ► Support Entities ► Disciplinary Action
Disciplinary Action screen fields
| Fields | Description |
| Code | Configuration parameter determines if entered by user or system generated. When system generated, it is left padded with zeros. |
| Language | Select language to register the descripion. |
| Action | Action that given to an employee because of a disciplinary case. |
| Description | Detailed description of the action taken. |
| Written warning | Check box can be selected if the action taken is a written warning. |
| Recovery of property | Check box can be selected if the action taken is a Recovery of property. |
| Disabling of annual increment | Check box can be selected if the action taken is a Disabling of annual increment. |
| Email to be sent | Check box can be selected if the action taken is sending an email. |
| End the employee assignment | Check box can be selected if the action taken is the end of the employee assignment. |
| Manual intervention | Check box can be selected if the action taken is a Manual intervention. |
| Requires approval | Check box can be selected if the action Requires approval. |
| Active | If unchecked, record can not be used as a reference other modules. Checked by default. |
Overview
This feature allows users to create all the possible grounds for a disciplinary case, along with the actions associated that could be taken against an employee.
Navigation
Human Resources ► Disciplinary ► Support Entities ► Grounds for Disciplinary Action
Grounds for Disciplinary Action screen fields
| Fields | Description |
| Code | This is a unique code generated by the system or by the user. It depends on the system settings for this feature. |
| Language | It allows users to select the language using the drop-down feature to write the description. |
| Grounds | It allows users to enter the grounds for the disciplinary action. |
| Description | It allows users to write the detailed description related to grounds for disciplinary action. |
| Is for Grievance | The default value of this checkbox is unchecked. When it is checked it is used as a grievance. |
| Active | By default, this checkbox is checked. When it is unchecked the Grounds for Disciplinary Action would not available to use. |
| Disciplinary Actions | This feature allows users to select the disciplinary action. |