PMIS Interface

Employee Update

Overview

Employee Update allows searching the employee data. The asterisk marked field's data are automatically populated by the system from web services. The rest of the field information is entered or selected by users.

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Human Resources ► PMIS Interface ► Employee Update

Employee Updated Screen Fields

Fields	Descriptions
Code	The unique identity code.
Status	It allows to select status from the drop-down list.
Sent Timestamp	It fetches the system date automatically.
Received Timestamp	It fetches the system date automatically.
Finalized Timestamp	It fetches the system date automatically.
Employee	It allows user to select the employee information or code using the lookup feature.
PMIS Hire Type	Type of hire.
PMIS ID	ID for employee from the PMIS.
Name	It displays the employee full name.
Employee Last Name	The employee last name.
Employee First Name	The employee first name.
Date Of Birth	The date of birth of the employee in the YYYY-MM-DD format.
Place Of Birth	The place of birth of the employee.
PMIS Gender	It allows users to select the gender from the drop-down list. It populates from the PMIS.
Gender	It allows users to select the gender from the drop-down list.
PMIS Citizenship	The citizenship of the employee from the PMIS.
Citizenship	It will allow users to update the Citizenship if the Citizenship Code is different in CSM.
PMIS Marital Status	Marital status from PMIS.
Marital Status	It will allow users to update the Martial Status if the Marital Status Code is different than the Marital Status.
PMIS Address	The address from PMIS.
Address	It allows users to update the Address.
Telephone	The telephone number.
Contact	It allows to enter contact details.
Has worked with Government before	It shows the working status of the employee with Government. The default value is false.
Election ID	The election ID information.
Observations	It allows to enter observation data.
Payment Method	The details of the payment method.
Bank Account	Bank account details.
Bank Name	Name of the bank.

Leave with no pay

Overview

The system populates the information when an employee requests a leave with no pay. A set of fields is automatically populated by the web services.

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Human Resources ► PMIS Interface ► Leave with no Pay

Leave with no pay Screen Fields

Fields	Descriptions
Code	The unique code for leave with no pay.
Status	It allows users to select the status from the drop-down list. The possible values are Finalized, In Process, etc.
Sent Timestamp	The date when the leave request is sent.
Received Timestamp	The date when the leave request is received.
Finalized Timestamp	The date when the leave request is finalized.
Employee	It allows to select the employee using lookup feature.
Employee Assignment	It allows to select the employee assignment using lookup feature.
PMIS ID	The PMIS ID populated.
Full Name	The full name of the employee, automatically populate from web services.
PMIS Leave Type	Type of the leave from PMIS.
Leave Type	Type of the leave user have to select from the drop down list.
Start Date	The leave start date, the date format should be YYYY-MM-DD.
End Date	The leave End date, the date format should be YYYY-MM-DD.
Days	Total number of days applied for the leave without pay.

Movements

Overview

It allows searching the movement in the system. Some of the fields are populated from the related web service.

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Human Resources ► PMIS Interface ► Movements Form

Movements Screen Fields

Fields	Descriptions
Code	The unique code for Movement.
Status	It allows users to select the status from the drop-down list. The possible values are Finalized, In Process, etc.
Sent Timestamp	The date when the leave request is sent.
Received Timestamp	The date when the leave request is received.
Finalized Timestamp	The date when the leave request is finalized.
Employee	It allows to select the employee using lookup feature.
Employee Assignment	It allows to select the employee assignment using lookup feature.
PMIS ID	The PMIS ID populated from web service.
Full Name	The Employee Name automatically populate from web services.
New Position	It allows to enter the new position name.
Position ID	The position that the employee is in. It will be allowed the user to update the Position if the Position Code is not valid.
Start Date	Start date the date format should be YYYY-MM-DD.
End Date	End date the date format should be YYYY-MM-DD
New Workplace	The new workplace populates from the web service.
Work Location	The work location for the assignment, one work place must have in the assignment.
Salary Scale	The salary scale of the employee.
Monthly Salary	The monthly salary of the employee.
New Institution where civil servant will work	The New Institution where civil servant will work.
Institution	The institution allows selecting from the drop down list.
New Department where civil servant will work	The new department where the employee would work.
Coding Block Element for FUND	The coding block for Fund.
Coding Block Element for DIVISION	The coding block for Division.
Coding Block Element for ACTIVITY	The coding block for Activity.
Coding Block Element for LINE ITEM	The coding block for Line Item.
Coding Block Element for VILLAGE	The coding block for Village.
Financial Coding Block	The financial coding block.
Observations	Observation field populated from the web service.

Overtime

Overview

It allows users to create the overtime details. It keeps the employee overtime record for the payment purpose.

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Human Resources ► PMIS Interface ► Overtime

Overtime Screen Fields

Fields	Descriptions
PMIS ID	It shows the PMIS Id of the employee.
Full Name	The full name of the employee.
Overtime Code	This field displays the overtime code for the employee.
Overtime Rate	It shows the rate for the overtime.
Overtime	The system automatically calculates the total overtime of the employee.
Start Date	The start date of the overtime. The date format should be YYYY-MM-DD.
End Date	The end date of the overtime. The date format should be YYYY-MM-DD.

PMIS New Hire

Overview

The new hire screen allows users to creates an employee and an employee assignment.

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Human Resources ► PMIS Interface ► PMIS New Hire

PMIS New Hire Screen Fields

Fields	Descriptions
Code	The unique code for New Hire.
Status	It allows users to select the status from the drop-down list. The possible values are Finalized, In Process, etc.
Sent Timestamp	The date when the leave request is sent.
Received Timestamp	The date when the leave request is received.
Finalized Timestamp	The date when the leave request is finalized.
Employee	It allows selecting the employee using the lookup feature.
Employee Assignment	It allows selecting the employee assignment using the lookup feature.
Hire Type	The type of hiring of the employee i.e Permanent or Temporary.
Situation Code Combination	The situation determines the type of employment e.g. Indeterminate Full Time, Part Time, Planned staffing.
PMIS Id	This number will populate the social number. The reason we do not populate the employee application with this number is that it is not unique in their PMIS system. More than one employee may have the same number.
PMIS Full Name	The Employee Full name.
PMIS First Name	The employee First name has to enter.
PMIS Last Name	The employee Last name have to enter.
PMIS Date of Birth	The employee date of birth, the date format should be YYYY-MM-DD.
PMIS Place of Birth	The employee birthplace.
PMIS Gender	The gender of the employee.
Gender	The gender of the employee allows selecting from the drop-down list.
PMIS Citizenship	The citizenship of the employee in PMIS.
Citizenship	The system allows selecting employee citizenship from the drop-down list.
Country of Origin	The origin country of the employee.
Residency	PMIS citizenship.
PMIS Marital Status	The marital status of the employee in PMIS.
Marital Status	It allows selecting the marital status from the drop-down list.
PMIS Address	The employee address in PMIS.
Telephone	The telephone number of the employee.
PMIS Has Worked in Government	The working status of the government. If the checkbox is checked that means the employee has worked with the government.
PMIS Document Signed Date	The document signed date.
PMIS Election Id	The election id of the employee.
PMIS Employee Position	The employee position from PMIS.
Employee Position	The employee position can be selected using the lookup feature.
PMIS Salary Scale	The salary scale of the employee.
Cost Item Scale Group	The cost item group allows selecting from the drop-down list.
Cost Item Scale	It allows users to select the cost item scale from the drop-down list..
Cost Item Scale Step	It allows users to select the cost item scale step from the drop-down list.
ST Amount	It shows the ST Amount.
Is Off Scale	The default it is unchecked.
PMIS Monthly Salary	The PMIS monthly salary populates from the web service.
PMIS Assignment Start Day	The employee PMIS Assignment start date. The date format should be YYYY-MM-DD.
PMIS Assignment End Day	The employee PMIS Assignment End date. The date format should be YYYY-MM-DD.
PMIS Institution	The institution code populate from web service.
Institution	This field allows users to select the institution from the lookup feature or manually can enter.
PMIS Department	The employee department populates from web service.
PMIS Workplace	The workplace of the employee populates from the web service.
Work Location	The user can select the work location using the lookup feature or manually can enter.
PMIS Observations	This field populated from the web service.
PMIS Payment Method	Payment method comes from the web service.
PMIS Bank Account	The bank account details populates from the web service.
PMIS Bank Name	The bank name.
EPI Pay Method	It display the employee pay method.
EPI Pay Type	It display the employee pay type.
EPI Pay Value	It displays the Pay value of the employee.
EPI Bank Account Branch	This field dispalys the bank account branch.
EPI Bank Account Name	It displays the employee bank account.
EPI Bank Account Number	It display the employee bank account number.
EPI Bank Account IBAN	It dispalys the employee bank account IBAN.
EPI Bank Account NTC	It displays the employee bank account NTC.
EPI Bank Account Currency	It displays the currency.
EPI Account Type	The employee account type.
EPI Routing Information	The routing information shows in this field.
EPI Comments	It displays the comment.
EPI Pay Agent	The paying agent information available in this field.
EPI Payment Location	The payment location for the employee.
EPI Send By Mail	The default value is false.
EPI Address	The employee address populates in this field.
EPI Cheque	The cheque number populates in this field.
PMIS Coding Block Element 1	The coding block 1 element shows in this field.
PMIS Coding Block Element 2	The coding block 2 element shows in this field.
PMIS Coding Block Element 3	The coding block 3 element shows in this field.
PMIS Coding Block Element 4	The coding block 4 element shows in this field.
PMIS Coding Block Element 5	The coding block 5 element shows in this field.
Coding Block	This field allows the user to select the coding block using the lookup feature or manually can enter.
Default Language	Users can select the desired language from the drop-down list. The default language is English.
Currency	The currency can be select from the drop-down list.
Shift Schedule	This schedule details if the employee works Monday, Tuesday.... and at what percentage. The default shift schedule comes from the situation code combination.
Utilization Rate	Percentage of effort for the assignment. If an employee has 2 active assignments then the utilization should not surpass 100% between the two.
Pay Code	Pay code groups the employees that are paid in the same pay periods together.
Spoken Languages	It allows users to enter the Spoken Languages. The default language is English.

Resignation or Termination of Contract

Overview

It holds information when a permanent employee has resigned or gets fired. Temporary employees always have an end date in the contract, however if for some reason such contract must be terminated, then this entity can be used to hold such information.

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Human Resources ► PMIS Interface ► Resignation or Termination of Contract

Resignation or Termination of Contract Screen Fields

Fields	Descriptions
Code	The unique code of Resignation or Termination of the Contract.
Status	It allows users to select the status from the drop-down list. The possible values are Finalized, In Process, etc.
Sent Timestamp	It displays the sent timestamp for Resignation or Termination of Contract.
Received Timestamp	It displays the received timestamp for Resignation or Termination of Contract.
Finalized Timestamp	It displays the Finalized timestamp for Resignation or Termination of Contract.
Employee	It allows selecting the employee using the lookup feature.
Employee Assignment	It allows selecting the employee assignment using the lookup feature.
Type of Hire	It allows user to select the type of hire from the drop-down list.
PMIS ID	It shows the employee Id from the PMIS.
Full Name	The full name of the employee.
Date of Termination	The date of termination or resignation of the employee.
PMIS Reason for Termination	The reason for the termination or resignation of the employee.