Overview
Financial Disclosure is a module which will be a part of the FreeBalance Civil Servant Management, Human Resource family. It will be designed on the declaration and publication of information about revenues, financial commitments and assets of persons occupying political and other special government posts, as well as their close relatives. It will also meet the Regulations on the procedure, terms and the timing of the declaration of the revenues, financial commitments and assets of public servants (civil servants) and their close relatives, inventory, store returns and the publication of the information contained therein.
Overview
This feature contains the information related with the personal, position and organizational information of the civil servant (e.g. address; position, institution) and also the information related with the number, period of declaration and status as well. The main concept is to enter the Employee ID, and the system automatically fills in the fields, using the information stored in the Employee, Organization and Position entities of the CSM.
Navigation
Human Resources ► Financial Disclosure ► My Declaration Form
Financial Disclosure Declaration screen fields and tabs
| Fields | Description |
| Code | Unique identifier, generated by system. This field is read-only |
| Workflow Status | Shows the present status of the Disclousre Status. This attribute takes one of the following values:
The default value is 'Created'. This field is read-only |
| Declaration Year | Reference to Declaration Year ID and automatically assigned by the system taking the value when Is Current Schedule is 'true'. This field is read-only |
| Employee | Reference to Employee ID. Can be selected by using the lookup function. |
| Declaration Type | Allows to select type of Declaration. This attribute takes one of the following values:
The default value is 'Current Employee’ This field is Read-only |
| Start Declaration Date | Contains the start date to declare. Automatically assigned by the system taking the value from Schedule Start Date attribute from Declaration Schedule Entity and allowing the user to modify it. This field must be greater or equal to Schedule Start Date and also be less or equal than Schedule End Date. |
| End Declaration Date | Contains the end date to declare. Automatically assigned by the system taking the value from Schedule End Date attribute from Declaration Schedule Entity and allowing the user to modify it. This field must be less or equal than Schedule End Date and also be gather or equal than Schedule Start Date. |
| Employee Assignment | Reference to Employee Assignment ID. Can be selected by using the lookup function. |
| Date Of Declaration Submission | Contains the Date when the Declaration was submitted. This field is read-only. |
| Expected Date Of Declaration Submission | Contains the Expected Date of Submission based on the Declaration type. This field is read-only. |
| Date of Declaration Confirmation | Contains the Date when the Declaration was confirmed. This field is read-only. |
| Is Declaration Submitted Late | Default value false. It is a flag used to specify if a Declaration was submitted late. This field is read-only. |
| Modified By | Reference to Declaration ID. This field is read-only. |
| Was Excluded | Default value false. It is a flag used to specify if the Declaration was excluded from the declaration analysis This field is read-only. |
| Had Incidents | Default value false. It is a flag used to detail the incidents found after declaration analysis. This field is read-only. |
| Total of Revenues | Contains the amount total of revenues from the declarant. Automatically calculated by the system after each revenue was saved (added, updated or deleted) in the Revenues Information entity, attribute Revenue Amount. This field is read-only. |
| Total Of Immovable Assets | Contains the total amount of immovable assets from the declarant. Automatically calculated by the system after each immovable asset was saved (added, updated or deleted) in the Immovable Assets Informationentity, attribute Ammount of Asset. This field is read-only. |
| Total Of Movable Assets | Contains the amount total of movable assets from the declarant. Automatically calculated by the system after each movable asset was saved (added, updated or deleted) in the Assets Information entity, attribute Amount of Asset. This field is read-only. |
| Total of Commitments | Contains the amount total of commitments from the declarant. Automatically calculated by the system after each commitment was saved (added, updated or deleted) in the Commitments Informationentity, attribute Amount of Principal Debt Repayment. This field is read-only. |
| Total of Commitments Unpaid | Contains the amount total of commitments unpaid from the declarant. Automatically calculated by the system after each commitment was saved (added, updated or deleted) in the Commitments Informationentity, attribute Amount of Principal Debt Balance. This field is read-only. |
| Revenue Information tab | Contains the information of the revenues declared in monetary terms and also includes the revenues received in form of assets. |
| Share Capital Asset Information tab | Contains the information of the share capital assets declared as an asset transferred in the authorized capital of economic entities to which the claim right can be applied. And also contains the information of asset transferred in a trust manager (while serving in public service). |
| Immovable Asset Information tab | Contains the information of the immovable assets declared. |
| Commitment Information tab | Contains the information of the financial commitments that the civil servant has acquired and currently is paying and declared as well. |
| Movable Asset Information tab | Contains the information of the movable assets declared. |
| Relative Information tab | Contains the information of the relatives (spouse, parents, children, brothers) of civil servant that depend financially on him. |
| Attachments tab | Allows to attach documents related with the declaration. |
Overview
This entity contains the information of the financial commitments that the civil servant has acquired and currently is paying and declared as well.
Commitment Information tab screen fields
| Fields | Description |
| Sequence Id | Unique identifier for revenues information, automatically assigned by the system. This ID is unique per Declaration, re-starting the sequence with 1 for each Declaration. This field must be Read-only |
| Commitment | Reference to Financial Commitment Type ID |
| Source Of Commitment | Contains the name of the creditor or loan giver |
| Agreement Issue Date | Contains the date of issue of the agreement |
| Agreement Number | Contains agreement number that justify the source of commitment or the place where comes from. |
| Obligation Start Date | Contains the start date of obligation |
| Obligation Expiration Date | Contains the expiration date of obligation |
| Obligation Currency | Reference to Currency Code |
| Amount Of Obligation | Contains the amount of obligation |
| Amount Principal Debt Repayment | Contains the amount of principal debt repayment. It is Calculated from (Amount of Obligation * Percentage of Principal Debt/100). |
| Percentage Principal Debt Repayment | Contains the percentage of principal debt repayment. The value allowed must be between 0 and 100 . It is Calculated from (Amount of principal Of Debt Repayment * 100) / Amount of Obligation. |
| Amount Principal Debt Balance | Contains the amount of principal debt balance This attribute should be Read Only. It is calculated from Amount of Obligation - Amount of Principal Debt Repayment. |
| Percentage Principal Debt Balance | Contains the percentage of principal debt balance. The value allowed must be between 0 and 100. This attribute should be Read Only. It is calculated from ((Amount of Obligation - Amount of Principal Debt Repayment) / Amount Of Obligation) * 100 |
| Is Obligation Outside Country | Default value FALSE. Is a flag that will be used to indicate if the obligation is inside country (FALSE) or outside country (TRUE) |
| Country | Contains the country of the income. |
Overview
This entity contains the information of the immovable assets declared.
Immovable Asset Information tab screen fields
| Fields | Description |
| Sequence # | Unique identifier for revenues information, automatically assigned by the system. This ID is unique per Declaration, re-starting the sequence with 1 for each Declaration. This field must be Read-only |
| Asset | This entity contains the information related with the type of assets (immovable) that civil servants should declare as owners (e.g. house, apartment, villa, land, garage; building, block, workplace). Reference to Asset ID. Can be selected from the dropdown list. |
| Is Market Value | Defines if the Amount represents a Market Value. The Default Value is FALSE. |
| Asset Currency | Reference to Currency Code |
| Amount Of Asset | Contains the amount of asset declared. |
| Share Percentage | Contains the Percentage of Shares. The value allowed must be between 0 and 100 |
| Area In Square Meter | Contains the Area of the unmovable property (in square meters) |
| Agreement Type | Contains the type of agreement |
| Agreement Issue Date | Contains the date of issue |
| Property Registry Number | Contains the Property Registry Number |
| Is Location Foreign? | Default value false. Is a flag that will be used to indicate if the location of asset is inside country (false) or outside country (true) |
| Country | Contains the counry of asset. |
| Address | Contains the location of asset |
Overview
This entity contains the information of the movable assets declared.
Movable Asset Information tab screen fields
| Fields | Description |
| Sequence Id | Unique identifier for revenues information, automatically assigned by the system. This ID is unique per Declaration, re-starting the sequence with 1 for each Declaration. This field must be Read-only |
| Movable Asset | This entity contains the information related with the type of assets (movable) that civil servants should declare as owners (e.g. forests, perennial plantings, automobiles light, trucks, agricultural equipment, furniture). Reference to Asset ID. Can be selected from the dropdown list. |
| Is Market Value | Defines if the amount of asset represents a Market Value. The Default Value is FALSE. |
| Asset Currency | Reference to Currency Code |
| Amount of Asset | Contains the amount of asset declared. |
| Percentage of Shares | Contains the Percentage of Shares. The value allowed must be between 0 and 100 |
| Agreement Type | Contains the type of agreement |
| Agreement Issue Date | Contains the date of issue |
| Location Outside Country | Default value false. Is a flag that will be used to indicate if the location of asset is inside country (false) or outside country (true) |
| Country | Contains the counry of movable asset. |
| Address | Contains the location of movable asset This field must be disabled if Is Location Outside Country is TRUE. |
Overview
This entity contains the information of the relatives (spouse, parents, children, brothers) of civil servant that depend financially on him.
Relative Information tab screen fields
| Fields | Description |
| Relative ID | Unique identifier as Personal Identification Code (PIN), allowing to the user fill it. This ID is unique per Declaration |
| Relative Name | Contains the name of the Relative |
| Relative Relation Degree | Contains the information of relative relation degree |
| Is Working | Default value false. Is a flag that will be used to define if relative is working |
| Place of work | Contains the name of the place where relative is working This field must be Disable when ‘Is Working’ is False |
| Relative Position | Contains the name of the relative’s position from place of work This field must be Disable when ‘Is Working’ is False |
| Revenues Information | Code of Revenues Information |
| Movable Assets Information | Code of Movable Assets Information |
| Immovable Assets Information | Code of Immovable Assets Information |
| Share Capital Assets Information | Code of Share Capital Assets Information |
| Commitments Information | Code of Commitments Information |
| Total of Revenues | Contains the amount total of revenues from the relative |
| Total of Immovable Assets | Contains the total amount of immovable assets from the relative |
| Total of Movable Assets | Contains the amount total of movable assets from the relative |
| Total of Commitments | Contains the amount total of commitments from the relative |
| Total of Commitments Unpaid | Contains the amount total of commitments unpaid from the relative |
Overview
This entity contains the information of the revenues declared in monetary terms and also includes the revenues received in form of assets.
Revenue Information tab screen fields
| Fields | Description |
| Sequence Id | Unique identifier for revenues information, automatically assigned by the system. This ID is unique per Declaration, re-starting the sequence with 1 for each Declaration. This field must be Read-only |
| Form Of Revenue | This attribute could take one of the following values:
Default value is 'In Form of Cash'. |
| Revenue Type | Reference to Revenue ID. Can be selected from the dropdown list. |
| Immovable Asset | Reference to Immovable Asset ID. Can be selected from the dropdown list. |
| Movable Asset | Reference to Movable Asset ID. Can be selected from the dropdown list. |
| Is Market Value | Defines if the Amount represents a Market Value. The Default Value is FALSE. |
| Asset Currency | Reference to Currency Code. Can be selected from the dropdown list. |
| Amount | Contains the revenue amount declared. |
| Agreement Type | Contains the type of agreement |
| Revenue Source | Contains the name of individual/organization which paid as a source of revenue |
| Is Revenue Outside Country | Default value FALSE. Is a flag that will be used to indicate if the revenue is inside country (FALSE) or outside country (TRUE) |
| Country | Contains the country of the income. It is required that will be implemented as a Combo Box. |
| Agreement Number | Contains agreement number that justify the source of revenues or the place where comes from. This field must be DISABLED If Agreement Type is NULL. |
| Agreement Issue Date | Contains the date of issue This field must be DISABLED If Agreement Type is NULL. |
Overview
This entity contains the information of the share capital assets declared as an asset transferred in the authorized capital of economic entities to which the claim right can be applied. And also contains the information of asset transferred in a trust manager (while serving in public service).
Share Capital Asset Information tab screen fields
| Fields | Description |
| Sequence # | Unique identifier for revenues information, automatically assigned by the system. This ID is unique per Declaration, re-starting the sequence with 1 for each Declaration. This field must be Read-only |
| Is Share Capital? | Default value TRUE. Is a flag that will be used to indicate it is only a Share Capital. If this is TRUE Is Trust Manager Should be FALSE. |
| Is Trust Manager | Default value FALSE. Is a flag that will be used to indicate it is only a Trust Manager. if this is TRUE Is Share Capital Should be FALSE. |
| Is Immovable Asset? | Default value FALSE. Is a flag that will be used to indicate if the Asset is Immovable (false) or Movable (true) |
| Owned Movable Asset Type | This entity contains the information related with the type of assets (movable) that civil servants should declare as owners (e.g. forests, perennial plantings, automobiles light, trucks, agricultural equipment, furniture). Reference to Asset ID. Can be selected from the dropdown list. |
| Owned Movable Asset Type | This entity contains the information related with the type of assets (immovable) that civil servants should declare as owners (e.g. house, apartment, villa, land, garage; building, block, workplace). Reference to Asset ID. Can be selected from the dropdown list. |
| Is Market Value? | Defines if the Asset Value represents a Market Value. The Default Value is FALSE. |
| Asset Currency | Reference to Currency Code |
| AssetValue | Contains the Asset Value |
| Share Percentage | Contains the Percentage of Shares from Asset Value The value allowed must be must be greater than zero (0) and less or equal than one hundred (100) |
| Economic Entity Number | Contains the identification number of the economic entity |
| Is Location Foreign? | Default value FALSE. Is a flag that will be used to indicate if the location of asset is inside country (false) or outside country (true) |
| Country | Contains the country of asset. |
| Address | Contains the location of the economic entity |
| Economic Entity Name | Contains the Name of the economic entity |
| Trust Manager Number | Contains the identification number of the trust manager |
| Trust Manager Name | Contains the identification name of the trust manager |
| Trust Manager Issue Date | Contains the date of issue of trust manager |
| Trust Manager Expiration Date | Contains the date of expiration of trust manager |
| Trust Manager Agreement Number | Contains the number of agreement of trust manager |