Head Count Report
Overview
The head count indicates the number of employees currently working in the organization, including employees seconded in or acting in. However, the head count excludes employees who are seconded out, acting out, or on leave of absence.
A screenshot of the Head Count Report feature is available here. Image shown as reference material; position and names for labels, fields and buttons are subject to parameter, rendering control configuration and installed revision.
Users access the report from within the menu through this navigation path: Human Resource ► Reports ► Organization Management ► Head Count Report
Filters
The following table lists and describes all filter for the Head Count Report, in their default order. Note that some filters depend on system parameters and rendering control to be visible and/or editable to users. Filter names are subject to change through language label configuration.
| Field | Description |
|---|---|
| Report Type | Type of the report to be selected as a filter. |
| Report Calculation Date | The report generation date. The current date is set as the default value. |
| Employee | Contains the employee details. The user can select a employee as a filter using the lookup feature. |
| Employee Position | Contains the employee position details. The user can select a employee as a filter using the lookup feature. |
| Comment | Relevent comment for the report. |
| Salary Classification | |
| Salary Group | Lists the salary group and allows users to select a salary group from the list as a filter. |
| Salary Classification | Lists the salary classification and allows users to select a salary classification from the list as a filter. |
| Salary Step | Lists the salary step and allows users to select a salary step from the list as a filter. |
| Situation Code Level | |
| SCC Level 1 | Lists the situation code level 1 and allows users to select as a filter. |
| SCC Level 2 | Lists the situation code level 2 and allows users to select as a filter. |
| SCC Level 3 | Lists the situation code level 3 and allows users to select as a filter. |
| Group By | |
| Group Individual Institutions | By default, it is marked as checked. User can uncheck it to select the value of group by institution type as a filter. |
| Group By Institution Type | It lists the institutions and allows to select as a filter. If group by institution is checked, then this field becomes inactive. |
| Institution | It allows the user to select one or multiple institutions. |
Visible Fields
A sample of the report is available here.The following table lists and describes all visible fields for the Head Count Report, in their default order. Note that some fields depend on Filters selection and the language of the report depends on the configuration of the system.
| Field | Description |
|---|---|
| Fiscal Year | Fiscal year as per report filter. |
| Date | The system date when the report is generated. |
| Time | The system date when the report is generated. |
| User | The user name who generates the report. |
| Institution | The institution name. |
| Situation Code Combination | The coding block details as per the selected filter. |
| Strength | Situation code wise total strength. |
| Total | Total calculated strength. |
| Grand Total | Grand total strength. |
Buttons
The following table describes actions associated with the depicted button image. Note that some images are associated with several buttons, used for more than one purpose within the Head Count Report feature.
| Button Image | Description |
|---|---|
 | The pdf button allows users to generate the report in the pdf format. |
 | The Excel button allows users to generate the report in the excel format. This format is compatible with Microsoft Office 97-2003 or higher version. |
 | The Excel button allows users to generate the report in the excel format. This format is compatible with Microsoft Office 2003 or higher version software. |
 | This ODS button allows users to generate the report in ODS format. This format is compatible with spreadsheet software such as Microsoft Office, Open Office or Libre Office. |
 | This RTF button allows users to generate the report in RTF format. |
 | The Word button allows the users to generate the report in word format. This format is compatible with Microsoft Office 97-2003 or higher version. |
 | This ODT button allows users to generate the report in ODT format. This format is compatible with word processing software such as Microsoft Office, Open Office or Libre Office. |
 | This button allows users to generate the report as HTML. |
 | The Lookup tool allows users to browse and select existing items. |