Overview
When an employee's pay is calculated, all cost items and/or allowances must be determined before finalizing the earnings. Some cost items are added manually, while other cost items are standardized and accumulate automatically. Automatic Cost Items are those identified with an assignment to apply for every pay period covering the assignment. This function lists all the necessary details of a cost item and allows the user to search, create, modify and delete a cost item. Any required additional information can be included by the Attachments section at the bottom of the screen.
Navigation
Payroll Management ► Employee Payroll Settings ► Automatic Cost Items
Automatic Cost Item screen Fields & Tab
Field | Description |
Employee | Employee unique identification code, selected using the look-up button. |
Employee Assignment | Employee Assignment unique identification code, selected using the look-up button. |
Cost Item | Cost Item code, selected using the look-up button. |
Start Date | Start date of the automatic cost item. |
End Date | End date of the automatic cost item. |
| Tax Exemption Code | Allows to select Tax Exemption code from the drop down list. |
Is For Previous Earning Period | Period Indicates if the Automatic Cost Item is for the previous earning period. |
Number of Hours Or Days | Number of Hours or Days associated with the Cost Item. |
Maximum Per Pay | Maximum amount per pay. |
Monthly Maximum Amount | Maximum allowed per month. |
Annual Maximum Amount | Annual maximum allowed. |
Debit Coding Block | Debit Financial Coding Block. This entry is optional. If not entered, the default code is used from Cost Items or Automatic Cost Items. If there is no Cost Item coding, the Debit Financial Coding Block is from Employee Assignment. |
Credit Coding Block | Credit Financial Coding Block. This entry is optional. If not entered, the default code is used from Cost Items or Automatic Cost Items. If there is no Cost Items coding, the Credit Financial Coding Block is from Employee Assignment. |
Explanation | Detailed description of the Automatic Cost Item. |
Attachment Tab | It allows attaching files that the Institution may consider relevant for supporting the Automatic Cost Item. Each file may have a Title, Description, Date, User, and document Language. |
Overview
It allows attaching files that the Institution may consider relevant for supporting the Automatic Cost Item. Each file may have a Title, Description, Date, User, and document Language.
Attachment Tab screen Fields
Field | Description |
Id | System generated identification for the Attachment. |
Title | Name of the Attachment. |
Description | Detailed description of the Attachment. |
Attachment Classification | Reference to attachment classification. |
Date | Creation date of the Attachment; automatically generated upon saving the Attachment. |
| User | Creation user name |