Overview
The FreeBalance Accountability Suite provides multiple asset transaction types. These transaction types may impact the Journal Vouchers, Expense Vouchers, or Cash Sales. Three groups of transactions are available:
a) Transactions by Disposal
b) Transactions that affect Value Change
c) Transactions that do not affect Value Change or Disposal
Navigation
Assets ► Asset Transaction
Asset Transactions screen Fields
Field | Description |
Id | Unique identification code, manually entered by users or automatically generated based on parameters. |
Asset Transaction Type | This field represents different behaviors on disposal, value change and non-value change transactions. |
Asset Transaction Origin | Indicates if the Asset Transaction is created manually or automatically. |
Asset Transaction Status | The current status of the asset transaction. Can be “Approved”, “Financially Approved”, or “Registered”. |
Effective Date | Effective Date of the Asset Transaction (optional). |
Amount | The monetary value of the asset transaction. |
Intervenient Name | Name of the person that is the intervenient in this Transaction. |
Vendor | The vendor related to the asset transaction. The vendor field is mandatory when the Asset Transaction Type attribute is ‘Vendor’. |
Customer | The customer related to the asset transaction. The vendor field is mandatory when the asset transaction type attribute is ‘Customer’. |
Accounting Office | The accounting office for the asset transaction. |
Is Reverse | Specifies whether this transaction is for reversion purposes. The default value is false. |
Fiscal Year | This is the fiscal year applicable for this asset transaction. |
Fiscal Period | This is the fiscal period applicable for the asset transaction. |
Language | Country specific language used to enter the Transaction information. |
Reverse Reason | A brief reason for the reversal transaction. This field is mandatory if the attribute ‘Is Reverse’ is selected, if it is not selected, the Reverse Reason field can still be used to enter a reason for non-Reverse Transactions. |
Asset Transaction Items Tab | This Tab is used to include transaction asset item information. |
Workflow Status | Status of the Asset Transaction created. It can have the following values - 'Registered', 'Approval Requested', 'Approved', 'Cancelled'. Once the transaction has been approved, the system must automatically issue the Financial Transaction to FA in posted mode since it has already been approved by the Assets Accounting Responsible. |
Exchanged Assets Tab | This Tab is used to include transaction information on asset items that are exchanged. |