Overview
This report displays Asset Items related to an Asset Count Request. This report is used when the physical inventory stock is being processed. It contains information of each Asset Item such as ID, Short Description, Brand, Model, Serial Number, Bar Code, etc.
NOTE: Some columns in this report are blank to that stock counts can be manually noted in the field.
Navigation
Assets ► Assets Reports ► Count Report ►Asset Count Worksheet
Asset Count Worksheet screen Fields
Field | Description |
Report Date | Date of report generation automatically generated by system. The date format is defined using a general parameter of the system. |
Report Time | Time of report generation automatically generated by system. |
User | User who generates the report |
Page | Page Number |
Filter Criteria | Filter Criteria as entered under asset class |
Sort By | Used to sort the report by class (alphabetical) and Warehouse ID (upward). |
Class Item | A class item must belong to a class which will define its basic characteristics and determine exactly what type of asset is. A computer may be an asset class but can also be a parent class for a Desktop or Laptop computer class. |
Warehouse ID | A warehouse is a physical space used specifically for the storage of inventory and fixed assets. The warehouse can storage new and used fixed assets, including usable and unusable damaged or broken assets. Damaged or broken assets should be retired from a warehouse until a disposal transaction has been issued. It is allowed to perform transfers of Assets or Inventory items between warehouses. Warehouse ID is a unique identifier of a Warehouse. |
Asset Item ID | A unique asset item identifier. |
Short Description | Brief description of the Asset Item |
Brand and Model | A collection of the different models represented by a particular brand E.g. Dell (Brand), Inspiron (Model) |
Serial Number | A system generated identification code that is tagged with the asset item. |
Bar Code | Contains the code recognized by the bar code reader |
Quantity | Default value is 1, this attribute can be used to group identical assets (e.g. Software Licenses) but if any of the units is retired or disposed the current cost gets prorated based on the number of units left generating a new value change transaction |
Quantity Found | It represents the quantity found during the physical inventory.Warehouse ID Found: It represents the Warehouse ID found. |
Remarks | Additional information regarding the Asset Item about its condition, advice to take a decision on an asset item withdrawal, reason for differences, etc. |
Reason for Difference | Catalogue of reasons that supports the Asset Item in Count or Asset Item in Count Component Status (whenever there is overage and/or shortage). It is used for reporting and statistics. |
Overview
This report shows Asset Items pertaining to an Asset Count Request, which have quantity and amount variances. This report is used during the physical inventory stock take process. It contains information of each Asset Item such as ID, Short Description, Brand, Model, Serial Number, Bar Code, Quantity, Quantity Found, etc.
Navigation
Assets ► Asset Reports ► Count Reports ► Asset Count Variances Report
Asset Count Variances Report screen Fields and Tab
Field | Description |
Asset Count Request | The Asset Count Request is selected as a filter criteria for the report. |
Institution | The Institution is selected as a filter criteria for the report |
Institution Warehouse | The Institution Warehouse is selected as a filter criteria for the report. |
Asset Class | The Asset Class is selected as a filter criteria for the report |
Asset Item | The Asset Item is selected as a filter criteria for the report |
Report Date | Date of report generation automatically generated by the system |
Report Time | Time of report generation automatically generated by the system |
User | User who generates the report |
Page | Page Number |
Asset Count Request | The number describing which request is taking place |
Filter Criteria | Filter Criteria as entered under the Asset Count Variances Report |
Sort By | Used to sort the report by Class (alphabetical) and Warehouse ID (upward) criteria |
Institution | The user's institution (e.g. Ministry of Finance) |
Class | The class of asset described |
Level | Level of class asset |
Number of Items | Number of items specified for the asset class |
Warehouse ID | The identification number of the warehouse |
Asset Item ID | The identification number of the asset item |
Short Description | Brief description of the asset item |
Brand and Model | Model number and company brand of the asset item |
Serial Number | The serial number of the asset item |
Bar Code | The bar code number of the asset item |
Quantity | The quantity that is on hand |
Quantity Found | The actual quantity that is on hand |
Warehouse ID Found | The identification number found for the warehouse |
Reason for Difference | Description for why a difference occurred |
Status | Status of the difference (e.g. Shortage, Overage, etc.) |
Quantity Difference | Difference between Quantity and Quantity Found |
Value Difference | The difference in surplus or deficit amounts based on the difference between Quantity and Quantity Found |
Total Shortage | The monetary shortage value of all shortage values added together |
Total Overage | The monetary overage value of all overage values added together |
Overview
This report displays Asset Items which have conflict with their Institution, Warehouse Institution, or Employee—that is to say, this report display's Asset Items that are inconsistently listed in relation to Institutions, Warehouses, etc. This report is used during the physical inventory stock take process. It contains information of each Asset Item such as ID, Short Description, Brand, Model, Serial Number, Bar Code, Warehouse ID, Employee ID, Institution ID Found, Warehouse ID Found, Employee ID Found, etc.
Navigation
Assets ► Asset Reports ► Count Reports ► Conflicts in Count Warehouse/Employee Report
Conflicts in Count Warehouse/Employee Report screen fields and Tab
| Field | Description |
| Institution | The Institution is selected as a filter criteria for the report |
| Warehouse ID | The Warehouse ID is selected as a filter criteria for the report |
| Asset Count Request | The Asset Count Request is selected as a filter criteria for the report. |
| Asset Item ID | The Asset Item ID is selected as a filter criteria for the report |
| Employee ID | The Employee ID that is selected as a filter criteria for the report. |
| Class | The Class that isselected as a filter criteria for the report |
| Report Date | Date of report generation automatically generated by the system |
| Report Time | Time of report generation automatically generated by the system |
| User | User who generates the report |
| Page | Page Number |
| Institution | The user's institution (e.g. Ministry of Finance) |
| Filter Criteria | Filter Criteria as entered under the Asset Count Warehouse/Employee Conflict Report |
| Sort By | Used to sort the report by Class (alphabetical) and Warehouse ID (upward) criteria |
| Class | The class description of the catalogue asset item listed in the report |
| Level | The level of functions associated and attached to a hierarchy of connected items |
| Number of Items | The number of catalogue asset items listed in a specific report |
| Warehouse ID | The identification number of the warehouse |
| Employee ID | The identification number of the employee |
| Asset Item ID | The identification number of the asset item |
| Short Description | Brief description of the asset item listed in the report |
| Brand and Model | Model number and company brand of the asset item listed in the report |
| Serial Number | The serial number of the asset item listed in the report |
| Bar Code | The bar code number of the asset item listed in the report |
| Qty | The actual quantity that should be present in the warehouse |
| Qty Found | The quantity of asset items found in the warehouse |
| Institution ID Found | The identification number of the institution that the asset item is found at. |
| Warehouse ID Found | The identification number of the warehouse that the asset item is found at. |
| Employee ID Found | The identification number of the employee that found the asset item |
| Status | Status of the asset item (Shortage, Overage, Found). |