Vendor Clarification

Overview

During the Bid Evaluation Process, a Bid Evaluation Committee Member may request additional information for a Vendor in order to clarify a specific subject regarding the Procurement Document Response submitted.

This function contains communications from internal users to individual vendors about clarification on their proposal during the Evaluation process.

Navigation

Procurement ► Support Entities ► Vendor Clarification

Vendor Clarification screen Fields and Tabs

Field	Description
ID	Unique identification number generated by the system.
Clarification Solved?	Check the box to indicate is the clarification has been solved. A checked box corresponds with the response 'Yes'.
Bid Vendor Evalution	Unique Code that identifies the Bid Evaluation in the system. Auto generated by the system.
Status	Select current status of the clarification from the drop-down menu.
Clarification Response Date	Manually entered by users. Date of the received response from the Vendor.
Language	Select Language from the drop-down menu.
Description	Users enter a description for the clarification response.
Actions Taken	Users enter a description for actions taken on the clarification.
Response Analysis	Users enter a description for the analysis performed on the clarification response.
Response Description	Users enter a description for the clarification response.

Attachments

Overview

Additional information on Vendor Clarification are added from this tab.

Attachment screen Fields

Field	Description
ID	Unique identification code manually entered by users or automatically generated based on parameters.
Language	Country specific language used to register the description.
Title	Title of attachment uploaded.
Description	Any description of the attachment or additional information not included in the uploaded document can be included here.
Attachment	The uploaded document.
Date Time	The date and time the attachment was uploaded. Automatically generated.
User	The name of user uploading the attachment. Automatically generated.
Language	Country specific language used to register the description.

Response Attachments

Overview

Additional information on reponse for Vendor Clarification are added from this tab.

Response Attachments screen Fields

Field	Description
ID	Unique identification code manually entered by users or automatically generated based on parameters.
Language	Country specific language used to register the description.
Title	Title of response attachment uploaded.
Description	Any description of the response attachment or additional information not included in the uploaded document can be included here.
Attachment	The uploaded document.
Date Time	The date and time the attachment was uploaded. Automatically generated.
User	The name of user uploading the response attachment. Automatically generated.
Language	Country specific language used to register the description.