Close a Managed Contract

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(By default, you will be in Search Mode.) 

Overview

Contract Closure process changes the Contract Status to Closed.  Refer to Contract Closure Conditions for more Information.  

To CLOSE a Contract, follow the steps below:

1. OPEN the Contract you wish to Close.

Note: By default, users defined to close Contracts will receive an Internal Message:

  • Open the message by selecting it; this will open a new window:

  1. Select the Lookup icon on the new window to locate the Managed Contract you wish to Close.

Or, you can navigate to the module and search for the Managed Contract you wish to Close.  To do this, go to Step 3 below.

  1. Find the Managed Contract which you would like to change status to Closed (see details in Searching for Records or Elements in the APPENDIX).

Note: In order to Close a Contract, Contract status must be In Execution.

Note: For a Contract, Closed is the last status (refer to Workflow Transitions for Managed Contracts for more information).

  1. Select Close from the drop down list in the Transition field:

  1. A Transition window will be displayed confirming the Transition.  Add a description in the Step Note in the Transition window:

  1. Click on the Finish icon to complete the Transition transaction, or click the Discard icon to abort the Transition.
  2. Upon clicking the Finish icon a window will be displayed confirming the Contract Workflow Transition was executed:

 

  1. Click Ok on the Workflow Transition Executed window.  The Contract status is now set Closed:

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Contract Closure Conditions

Contract Closure process changes the Contract Status to Closed (refer to Workflow Transitions for Managed Contracts for more information). 

In order to Change Contract Status to Closed, Contract must accomplish with the following conditions:

  • Contract current status must be equal to In Execution (refer to Start Executing a Contract for more information). 
  • Contract End Date must have been reached (refer to Managed Contract for more information).
  • Contract Physical Current Progress must be equal to 100% (refer to Managed Contract for more information).
  • If parameter Validate Payment against Drops is equal to true, then Contract Payment Current Progress must be equal to 100% (refer to Contract Management System Parameters for more information).
  • All the Line Items which belong to the Contract must have status equal to Accepted (refer to Line Item for more information).
  • All the Payments which belong to the Contract must have status equal to Approved (refer Approve a Normal Payment or Approve an Advance Payment for more information). 
  • No Payment Retention(s) with attribute Payment Retention Active equal to true (Non-Active Retention(s)) (refer to Contract Payment Retention for more information).

For Early Termination of a Contract, the Contract must accomplish the following conditions:

  • Contract current status must be equal to In Execution (refer to Start Executing a Contract for more information).
  • A group of Line Items which belong to the Contract must have status equal to Accepted and the rest of Line Items must have status equal to Cancelled (refer to Line Item and Contract Line Item Drops for more information).
  • A group of Payments which belong to the Contract must have status equal to Approved and the rest of Payments must have status equal to Cancelled (refer to Workflow Transitions for Normal Payments or Workflow Transitions for Advance Payments for more information). 
  • No Payment Retention(s) with attribute Payment Retention Active equal to true (Non-Active Retention(s)) (refer to Contract Payment Retention for more information).
  • In the case of an Early Termination, the System will prompt users to enter Reasons for Early Closure.