Non IPPS Interfaces
Overview
The Non-Ipps Interface is used to export the payroll calculation result to a file that can later be import into the "Exception Handling Application" which a local application owned by the Government of Uganda. The purpose is to allow remote sites that do not have access to CSM to be able to modify the payroll information manually. Once the remote site have modified the information they send back an import file that is loaded into CSM and the modifications are sent for approval.
Non IPPS Sites
Overview
This screen defines a Non IPPS Site, all Non IPPS sites must be entered in this screen, to be available for the Automatic Preliminary File Generation
Navigation
Payroll Management ► Payroll Transaction Processing ► Non IPPS Interfaces ► Non IPPS Sites Purchasing
The Non IPPS Sites screen includes the following fields:
| Field | Definitions |
| Insitution | Institution associated with Non IPPS Site |
| Communication Type | The type of communication used at the Non IPPS site |
| Active | Indication if Non IPPS site is active or not |
| Recipients | Employees associated to the Non IPPS site |
View Preliminary Payroll File
Overview
The Preliminary Payroll File screen allows the user to retrieve the previously generated exception file. The file retrieved is the file to be sent to the Non-Ipps site.
Navigation
Payroll Management ► Payroll Transaction Processing ► Non IPPS Interfaces ► View Preliminary Payroll Files
The View Preliminary Payroll File screen includes the following fields
| Field | Definition |
| Fiscal Year | Displays the financial year |
| Pay Code | Pay Code for which the preliminary payroll file is generated. |
| Pay Period | The Pay Period for which the preliminary payroll fle is generated |
| Status | The status of the preliminary payroll file. |
| Institution | The institution (organization) of the preliminary payroll file |
| Generated By | The employee who generated the preliminary payroll file |
| Exception File | The exception file that returned from the non-IPPS site as a result of the cost item decreases and deletions |
Generate Preliminary Payroll Files
Overview
This is the screen to generate the Preliminary Payroll Files. This generation will be done based on the parameters of the payroll calculations and can be generated for one to many Non-Ipps site that were previously defined.
Navigation
Payroll Management ► Payroll Transaction Processing ► Non IPPS Interfaces ► Generate Preliminary Payroll Files
The Generate Preliminary Payroll Files screen includes the following fields
| Field | Description |
| Fiscal Year | Fiscal Year of the Preliminary Payroll File. |
| Pay Code | Pay Code associated to Preliminary Payroll File |
| Pay Period | Pay Period of the Premlinary Payroll File |
| Institutions | Identifies which institution the Preliminary Payroll File is based on or being calculated for. |
Generate a Preliminary Payroll Files
To GENERATE a Preliminary Payroll File, follow the steps below:
Navigation 
1. Enter the Preliminary Payroll File information. Fields with an asterisk 
are mandatory fields.
2. Select the Fiscal Year, Pay Code, and Pay Period from the drop down menus, as required.
- Fiscal Year: the fiscal year for which the Preliminary Payroll File is generated
- Pay Code: the pay code for which the Preliminary Payroll File is generated
- Pay Period: the pay period for which the Preliminary Payroll File is generated
3. To enter the Institution, if required, click on the Lookup icon 
,click on Find icon 
to retrieve the Institution information, then select the Institution.
4.Click on Generate Files icon.
The following message will appear:
Exception File Import
Overview
The Exception File Import screen allows the user to import the changes that were manually performed remotely at the Non-Ipps sites. The import process also creates the approval requests of the changes to be later approved.
Navigation
Payroll Management ► Payroll Transaction Processing ► Non IPPS Interfaces ► Exception File Import
The Exception File Import screen includes the following fields
| Field | Description |
| Fiscal Year | the fiscal year associated with the exception file |
| Pay Code | the pay code associated with the exception file |
| Pay Period | the pay period associated with the exception file |
| Status | the status of the exception file |
| Insitution | the institution associated with the exception file |
| Loaded By | the employee who loaded this exception file in the system. |
| Sent By | this is the employee who submitted the exception file by email |
Import an Exception File
To IMPORT an Exception File, follow the steps below:
Navigation 
By default, you will be in Search Mode.
1. Click on the New icon 
you will then be in Insert Mode.
2. Enter the new Exception File information. Fields with an asterisk are mandatory fields.
3. Click 
to attach an Exception File
4. To enter the Sent By, click on the Lookup icon ,click on Find icon to retrieve the Employee information, then select the Employee.
- Sent By: This is the employee who submitted the Exception File
5. Click on the Import button at the bottom of the page to Import the Exception File. A window will appear to confirm the new Exception File import. Click OK to confirm
Process an Exception File
To PROCESS an Exception File, follow the steps below:
Navigation 
By default, you will be in Search Mode.
1. In the Status drop down select "Loaded".
2. Click Search
3. Select an Exception File
4. Click on the Process button at the bottom of the page to process the Exception File. A window will appear to confirm the Exception File processed. Click OK to confirm.
