Overview
The Expense Voucher Payment Details will be used to create the Payment Distribution of the invoice amount defined in the Expense Voucher. If the payment items are manually created, the first payment item amount will default with the total invoice value, the user can change the amount. When the second payment item amount is created, the payment amount will default with the remaining invoice amount, and so on.
Expense Voucher Payment Detail Screen Fields:
Fields | Descriptions |
Serial Number | This is Auto-generated payment item serial number. Starts at 1 for every new Expense Voucher. |
Payment Due Date | Default date as per Payment Terms defined in the Expense Voucher (EV) header. Users can change payment due date. This is a mandatory field. |
Payment Amount (Domestic) | Default as created by the system based on payment terms specified in the EV header. Users can change their value. |
Payment Amount (Foreign) | Default as created by the system based on payment terms specified in the EV header. Users can change their value. |
Paid | Indicate if the payment has been paid. |
Refund | Indicate if the Payment Detail was refunded. |
Is Deduction Retention | Indicate Deduction Retention if payment is associated with a Deduction that is enabled for Payments. |
Interest Rate | The interest rate that will be applied if the payment exceeds the due date. |
Interest Date | The date when the system will start calculating interest on the payment. |
Is Interest On Original Value | If True, the interest will be calculated against the original invoice value, if False, it will be calculated against the due payment value. |
Interest Amount (Domestic) | Updated by the system after the payment is released to show the Domestic interest amount if any. |
Interest Amount (Foreign) | Updated by the system after the payment is released to show the Foreign interest amount if any. |
Discount Rate | The discount rate that will be applied if the payment is released before the due date. |
Discount Date | The date when the system will start calculating the discount on the payment. |
Is Discount On Original Value | If True, the discount will be calculated against the original invoice value, if False, it will be calculated against the due payment value. |
Discount Amount (Domestic) | Updated by the system after the payment is released to show the Domestic interest amount if any. |
Discount Amount (Foreign) | Updated by the system after the payment is released to show the Foreign interest amount if any. |
Is Suspended Payment | To indicate if the payment has been suspended through the ‘Payment Suspension’ Process. Suspended Payments will not be processed within the Payment function and cannot be released. Extracted Payments cannot be suspended. Default is False |
Net Payment Amount (Foreign) | This is calculated, display the only field to show the Net Domestic payment (cheque) amount. Domestic Payment Amount + Interest Amount – Discount Amount. |
Net Payment Amount (Domestic) | This is calculated, display the only field to show the Net Foreign payment (cheque) amount. Foreign Payment Amount + Interest Foreign Amount – Discount Foreign Amount. |
Is Extracted Payment | Display the only field to indicate if the payment has been extracted into a draft payment or released. Default=No. |
Payment Method | Updated automatically if defined within the vendor information, otherwise, a default will be as defined in the Expenditures Parameters. |
Cheque Series | Display the only field that gets updated by the Payment function. If EV is prepaid, this field gets updated manually by the user. |
Cheque Number | Display only field that gets updated by the Payment function. If EV is prepaid, this field gets updated manually by the user. |
Cheque Date | Display only field that gets updated by the Payment function. If EV is prepaid, this field gets updated manually by the user. |
Handling Indicator | Allows users to define their own indicators for the payment. |
Language | Users can select the language for payment details tab. |
Stub Details | User-defined stub details that will be printed on the cheque stub. |
Suspension Reason | The particular scenario for which the payment detail of an expense voucher is suspended |
Resume suspension reason | Activating the suspension reason again is resume suspension reason |
Journal Voucher | Redistribute costs from one or more accounts to several other accounts. Correct posting errors and record and track general ledger-related transactions posted into the system |