Purchase Requisition Drop

Overview

The objective of this tab is to define the Purchase Requisition Item Drops.

Purchase Requisition Drop Screen Fields and Tab

Field	Description
Drop Number	Read Only Field, Auto-generated Serial Number starts with 1 for each Requisition Item.
Status	Automatically assigned by the system. Possible Values: Open/Closed. Default value is Open. It shows if the Item Drop is open and can be converted to a Purchase Order.
Fiscal Year	Fiscal Year of the requisition, Default is current Fiscal Year.
Fiscal Period	Fiscal Period of the requisition, Default is current Fiscal Period.
Delivery Date From	Starting delivery date of the drop.
Delivery Date To	Ending delivery date of the drop.
Quantity	Refers to the quantity of the Requisition Item Drop.
PO Assign Quantity	Read Only for the user, automatically populated by the system. Default value is Zero. It contains accumulated quantity already assigned in PO item drops (notice that more than one PO item drop could have been referenced to this PR item drop).
PD Assign Quantity	Read Only for the user, automatically populated by the system. Default value is Zero. It contains accumulated quantity already assigned in PD(Procurement Document) item.(Notice that more than one PD item could have been referenced to this PR item).
Amount Dc	Refers to Domestic Unit Price (from the relevant Item) X Quantity of the Drop.
Amount Fc	Refers to Foreign Unit Price (from the relevant Item) X Quantity of the Drop.
Tax Amount Dc	Displays the calculated Domestic Tax amount as defined in Tax Information.
Tax Amount Fc	Displays the calculated Foreign Tax amount as defined in Tax Information.
Total Amount Dc	Refers to Amount Dc + Tax Amount Dc.
Total Amount Fc	Refers to Amount Fc + Tax Amount Fc.
Receive Location	User can enter the code of the Institution and also look up with search criteria is needed, which is the location to receive the item.
Tax Information Tab	For Items ordered in Domestic Currency, the user can define the applicable Taxes to individual Drops by this Tab.
Attachments Tab	Collection of zero or more attached files that can be used as support documentation for the Purchase Requisition Drop.

Tax Information

Overview

For Items ordered in Domestic Currency, the user can define the applicable Taxes to individual Drops. To do this, activate the Tax Information Tab and create the Tax Information elements that apply. The system will calculate the appropriate total Tax for each Drop, based in the Tax rates defined and it will display the totals in the fields Tax Amount Dc and/or Tax Amount Fc, localized in the Purchase Requisition Drop screen.

Tax Information Screen Fields

Field	Description
Serial Number	Auto-generated Serial Number starts with 1 for every new Requisition Drop.
Tax	Id of respective Tax.
Price Includes Tax	It indicate whether the amount includes tax or not.
Tax Percentage	Tax Percentage of the Tax.
Added/ Deducted	This field indicates if the tax amount is added to the goods price or deducted from it.
Tax Domestic Amount	Shows the Tax domestic amount, calculated by the system.
Tax Foreign Amount	Shows the Tax foreign amount calculated by the system.

Attachments

Overview

System allows to attach files to support the purchase requisition process.

Attachments screen Fields

Field	Description
ID	Consecutive number auto generated by the system. It will be unique within the system.
Attachment Classification	Reference to attachment classification.
Language	Language for the title and description.
Title	Title of the Attachments.
Descrption	Description of the attachments.
Attachment	System allow to selete and upload supporting file. File type can be: pdf, doc, xls, jpg, etc.
Data Type	Date and Time of the last operation performed on the attachment document. Visible for the user. Automatically assigned by the system.
User	Last user who uploaded or updated the document. Visible for the user. Automatically assigned by the system.
Language	Mandatory field, language of the document. The system will suggest the default language; however the user can change such language.