Budgeting & Appropriations

The Budgeting and Appropriations module is an essential part of the FreeBalance Government Resource Planning application, allowing users to:

Define multiple levels of budgetary controls.
Make changes to approved budgetary controls using transfer and update vouchers.
Record daily commitments and obligations.

Unlike private sector financial accounting, government commitment accounting is budget driven rather than profit driven. Commitment accounting requires numerous control mechanisms between the initial budget approval and the completion of fiscal transactions. The GRP supports all commitment controls. The commitment controls provided by FreeBalance in the Public Financials Management (PFM) category of the FreeBalance GRP include:

Budgetary control: The initial approved budgetary funds are mapped to the Chart of Accounts (COA) at a pre-determined COA hierarchy level for aggregate fiscal control.
Multiple levels of allotment controls: Supports approved appropriations, warrants or allocations, mapped to summary or detailed levels within the COA and to fiscal periods.
Commitment control: A soft commitment or intention to spend.
Obligation control: A hard commitment or contractual obligation.
Multi-funds and project controls: FreeBalance links projects and programs with fund sources, including linking budgets, projects or programs to specific revenue sources and donors.
Tolerances: Set tolerances for controls to ensure fiscal discipline and compliance to the budget law while enabling appropriate discretion.
Segregation of duties: Ensure compliance with government regulations through separation of duties and approval controls.
Public accounting and budgetary classifications: Control based on budget classifications executed via accounting procedures.
Budget execution: Control expenditures based on the established legal budget and government procedures.
Allotment and appropriation control: Integrate authority to spend and release funds to enable expenditures and payments.
Commitment accounting: Eliminate budget overspending by setting aside funds for in-progress expenditure plans (commitments, soft commitments or pre-encumbrances) and purchase activity (obligations, hard commitments or encumbrances).
Fund management: Control expenditure conditions based on source and type of funds to ensure fiscal discipline.
Budget transfers: Manage budget transfers, supplemental budgets and virements following government standards

Before being accepted for posting, all financial transactions (expenses, commitments, obligations, revenues) that are posted to the GRP application are checked for availability of funds against their associated budgets and allotments.

While the control levels are established within the Budgeting and Appropriations module, the posting of actuals is achieved through the entry of journal vouchers into the General Ledger module. All financial transactions, irrespective of which module it originates from (Expenditures, Revenues, Assets, etc) will hit the General Ledger automatically through a journal voucher.

Complemented by its comprehensive list of appropriation reports and inquiries, managers will thus be able to make crucial spending decisions with confidence, while preparing accurate forecasts and future-year budgets. The Appropriations module includes the following features:

Secure allotment levels, ensuring that spending limits are never exceeded.
Detailed budget creation capabilities, providing enhanced accountability and program/project cost control.
Powerful multi-year commitment accounting functionality, allowing usres to track commitments on a daily basis.
User-entered monthly forecasts, to support annual surplus/deficit projections and cash management.
Comprehensive and flexible reporting capabilities, for improved control and sound decision-making.
On-line inquiries, providing instantaneous snapshots of the status of current allotments, budgets and commitments.

Support Entities

Budget Control Type

Overview

A Budget Control Type identifies the different budget limits or constraints that can be set up.

Using the Budget Control Type, governments can incorporate different fiscal practices for different organizational requirements.

For example, two distinct Budget Control Types is a control for cash spent on a weekly basis, and a control for cash spent on a monthly basis, with the weekly limits “rolling up” to the monthly limit.

Continuing the example, an organization may have a flexible weekly Budget Control Type for cash releases (payments). The total of all cash released for the month for the given budget line must abide by a ‘hard’ monthly ceiling. The monthly limit is reflected at a different and higher Budget Control Type.

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Budgeting & Appropriations ► Support Entities ► Budget Control Type

Budget Control Type Screen Fields

Fields	Description
Code	Depending on the Appropriations Parameters, this ID can be system generated or entered manually as defined in the appropriations parameters.
Language	Country Specific Language
Name	User defined Budget Control Name
Description	Description of the Budget Control
CoA Group	To link the control with a predefined COA Group
Period Level	To link the Budget Control Type with predefined Period Level (such as Monthly, Quarterly, etc.) which will be used for Budget Distribution. When the Budget Control is created, the system should validate if a fiscal period for the Budget Control year that is linked to the selected Period Level exists, otherwise, the system will not allow to save the Budget Control.
Tolerance Percentage	Default is Zero, this percentage will be the ceiling of the tolerance amount or percentage used in Budget Controls, the user will not be allowed to exceed this percentage in Budget Controls
Sort Seq	This will allow user to indicate how this list should be display (order).
Allow To Exceed	To define the Default value of the Exceed Flag when the budget control is created
Roll Up From	This attribute is used to build the hierarchy of the Budget Controls, the user will select the Child Budget Control which will be controlled by the current control. If this field is empty then the current control is the lowest level.
Validated By Foreign Currency	Default is No. To indicate if the foreign amount is the one to be used for control when a transaction is posted.
Budget Distribution Control	Default as per ‘Default Budget Distribution Control’ in Appropriations Parameters. To indicate if the Budget Control should be at the total amount level or at the distributed amount level
Cash Management Level	FALSE by default. This will set the level at which Cash Plan will be managed. Such Budget Control Type should have Budget Distribution Control by fiscal period.
Main Budget	Default is Yes. When it is Main, then it will work as always. Only one Budget Control type can be Main when two or more roll up to the same Budget Control Type.
Is Used to Create Manual Budgets	Default is Yes. Any other type like the one associated with GL CoA group for example, will have false and will not be used to create budget controls.
Is Used to Create Manual Budget Control Update Voucher	Default is Yes. if this will have false and will not be created manual BCUV for the Type Update.
Is Used to Create Manual Budget Transfer Voucher	Default is Yes. if this will have false and will not be created manual BCUV for the Type Transfer.
Is Used to Create Manual Budget Redistributions	Default is Yes. if this will have false and will not be created Manual Budget Redistribution
Is Used to Create Manual Cash Planning Voucher	Default value True. If this has False cannot create Manual Cash Planning Voucher
Is Used to Create Virement	Default Value "FALSE"
Is Used to Control Commitment/Obligation	Default value is TRUE. When false the system will not post or control commitment or obligation generating transactions against the budget control.
Active	Default = 'TRUE'
Criteria to Define Allow to Exceed	Default None. When this is different to No, system should use Criteria Definition to set the Allow to Exceed value, of the Budget Control being created and its Parents Budget Controls.
Quota Type	Default value: NULL If is NULL, BC formulas and validations applied as usual.

Obligation Type

Objective

Obligation Type is a catalogue that clients can configure as per specific needs of grouping information. Obligation types are a mandatory component of every Obligation created in the system. The type allows for easy characterization between obligations which also helps when searching for different obligations.

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Budgeting & Appropriation ► Support Entities ► Obligation Type

Obligation Type screen Fields

Field	Description
Application Id	Depending on the Appropriations Parameters, this Code can be system generated or entered manually as defined in the appropriations parameters.
Active	If users switch this to False, then this Obligation Type cannot be selected anymore.
Language	Language use to enter name and description.
Name	User defined Obligation Type Name.
Description	General description and objectives of the Obligation Type.

Budget Control Update Voucher Number Configuration

Objective

The Objective of this entity is to configure the rule to generate Budget Control Update Voucher ID. When a Budget Control Update Voucher is created the generated ID will be as per the Budget Control Update Voucher Number Configuration.

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Budgeting & Appropriation ► Support Entities ► Budget Control Update Voucher Number Configuration

Budget Control Update Voucher Number Configuration Screen Fields

Field	Description
Id	System generated unique identification code.
Budget Control Type	Combo Box to select the Budget Control Type from the Budget Control Types list.
Voucher Type	Voucher Type: ‘Update’ ‘Transfer’ Default value is 'Update'.
Fiscal Year	Fiscal year of the Budget control update voucher. Default is the current fiscal year.
Institution	Institution where is budget control update voucher applicable.
Next Correlative Number	The begining number of the number series.
Prefix Code	Prefix Code of the Budget Control Type.

Budget Control Update Voucher Classifiacation

Overview

The purpose of this function and its sub-function is to apply restrictions to the Budget Control Update Voucher. When configured and enabled this function enforces restrictions on the coding block selection for the items entered in Budget Control Update Voucher.

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Budgeting & Appropriation ► Support Entities ► Budget Control Update Voucher Classification

Budget Control Update Voucher Classification screen Fields

Field	Description
Code	Unique identification code that is manually entered or automatically generated based on parameters.
Fiscal Year	Current Fiscal Year for which the classification is created.
Budget Control Type	Defines the Budget Control Types (e.g., Allotement1, Allotment2, Financial Budget, etc.) and link each type with a pre-defined COA Group.
Budget Control Update Voucher Category	This will enable the user to classify the budget Control Update Voucher Classification accordingly to requiered destination output form.
Voucher Type	Refers to type of the voucher (Update or Transfer) for the classification is created.
Active	If checked, indicates that this classification can be used in Budget Control Update Voucher.
Is Within Program	Indicate that Transfer is within Program.
Language	Country specific language used to enter the description and other information.
Description	A Brief description of the classification.
Balanced	It is used to indicate if the virement type must be balance between outs and income. Default value is “True”.
Linked With	Indicates if the virement type is candidate to link with another virement type.
Budget Type	Indicates the type of Budget for the classification. Possible values "Expenses" and "Income."
Debit/Credit	To indicate the classification will be debit or credit.
Virement Voucher Update Type	To define a valid combination between Virement and Budget Control Update Voucher Classification
Equity Rule	To indicate the Equity Rule for the classification.
Applies To BAPV	To indicate if the Classification will also apply to BAPV.
BAPV Type	To indicate the BAPV Type if the classification applies to BAPV. Possible Values are 'ANNUAL', ‘NORMAL’ and ‘INTERNAL’
Consolidation	To indicates if the Virement will be consolidated or not. (Applies if using Virement module)
Balanced Credit/Debit	Is used for indicating if the virement type must be a balance between Credit and Debits (to validate in Consolidated Virements). (Applies if using Virement module)
Force Same Element for Concepts	List of 0 or many concepts where the element for this concept must be the same for the whole transfer/update voucher. For example, it may be required that transfer always be done within the same department. So this is enforcing that all coding lines in a budget control transfer voucher have the same code for the department element.
Valid Code Combinations	Defines the valid code combinations of the coding blocks allowed in the transfer/update voucher coding string.
Exclusion Groups	Defines 2 groups of elements that must be exclusive in the same transfer/update voucher.

Exclusion Group

Exclusion Groups Tab screen fields

Field	Description
Serial Number	System generated number.
Concepts	Identifies which Concept of the given budget control type coding structure (CoA Group) this restriction applies to.
Group1 Type	Identifies if the exclusion group 1 applies to debit lines, credit lines or both.
Group1 Expression	This information can be represented using the same approach used for Valid Code Combination, but for a single concept.
Group2 Type	Identifies if the exclusion group 2 applies to debit lines, credit lines or both.
Group2 Expression	This information can be represented using the same approach used for Valid Code Combination, but for a single concept.
Language	Country specific language used to enter the description and other information.
Description	A Brief description of the classification.

Valid Code Combinations

Valid Code Combinations Tab screen fields

Serial Number	System generated number.
Debit/Credit	Identifies if the valid code combination applies only to the debit lines, only to the credit lines or to both types.
Rule Expression	The Rule Expression allows the definition of the coding strings that are allowed for the given budget control type.
COA Group	Automatically populated by the system based on the CoA Group used in the Budget Control Type of the BCUV classification.
Language	Country specific language used to enter the description and other information.
Description	A Brief description of the classification.

Budget Control Update Voucher Class

Objective

Used to have a way to group information as needed in each project. At the same time, this is also part of workflow discriminator in Budget Control Update Voucher (BCUV). This entity is referenced from BCUV and it's use will be enforced only if parameter Mandatory to select Budget Control Update Voucher Class is TRUE.

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Budgeting & Appropriation ► Support Entities ► Budget Control Update Voucher Class

Budget Control Update Voucher Class Screen Fields

Field	Description
Application Id	Depending on the Appropriations Parameters, this Code can be system generated or entered manually as defined in the appropriations parameters.
Active	If users switch this to False, then this Budget Control Update Voucher Class can not be selected any more.
Language	Language use to enter name and description.
Name	User defined Budget Control Update Voucher Class Name.
Description	General description and objectives of the Budget Control Update Voucher Class.

Budget Control Criteria Definition

Overview

This entity is a container that allows to user to define expressions that are going to be used during the generation of the Budget Controls in order to identify the value of the Allow to Exceed attribute. System should use Criteria Definition to set the Allow to Exceed value, of the Budget Control being created and its Parents Budget Controls.

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Budgeting & Appropriation ► Support Entities ► Budget Control Criteria Definition

Budget Control Criteria Definition Screen Field and Tab

Field	Description
Code	Unique identification code; automatically generated based on parameters or manually entered by users.
Language	Country specific language used to enter the name information.
Name	Name of the Budget Control Criteria Definition.
Active	Default value true. Indicates when this Criteria definition is active, and can be used in the process to identify the Allow to Exceed value.
Fiscal Year	To indicate Fiscal Year of the Budget Control Criteria Definition. There must be only one Active Budget Control Criteria Definition per Fiscal Year and Budget Control Type.
Budget Control Type	This is the Budget Control Type reference.
Budget Control Criteria Tab	This tab is a collection of 1 to N. Criteria to be used for identify the Allow to Exceed value during Budget control creation.

Budget Control Criteria

Budget Control Criteria screen Field

Field	Description
Sequence Number	Automatically generated unique id which is populated only when a Budget Control Criteria is created or set and displayed in the Budget Control Criteria Defination screen.
Coding Block Type Defination	This contains a type definition of coding block which can be a valid coding block or a coding block expression.

Legal Basis

Overview

This feature allows users to create legal basis instances; it is invoked by budget control update voucher.

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Budgeting & Appropriations ► Support Entities ► Legal Basis

Legal Basis Screen Fields

Fields	Description
Application Id	Unique identification code; automatically generated based on parameters or manually entered by users.
Description	The description of the Legal Basis.
Active	By defalut it is checked, if user marked it as uncheck it does not available for user selection.

Budget Control Grouping Category

Overview

The Grouping categories isused to define business rules in Budget Control Update Voucher Classification and provide filtering for reports moreover Categories provides an additional level of classification on top of the concepts of the coding block.

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Budgeting & Appropriation ► Support Entities ► Budget Control Grouping Category

Budget Control Grouping Category screen fields and Tab

Fields	Description
Application Id	This is a unique identifier. Setup parameter to determine if entered by user or system generated. When system generated, it will be left padded with zeros.
Fiscal year	The Fiscal year associated with the Budget control grouping.
Active	A checkbox whose possible values are TRUE/FALSE with default value TRUE.
Budget Control Type	The budget control type parent of the category set.
Name	Name of the Grouping category.
Description	Short description regarding the Grouping Category.
Categories	Collection of categories applicable to each of the budget control types.

Default Budget Control Type

Overview

This entity will allow the user to set up the default instances for Budget Control Type for Allotment, Appropriation, Cash Allocation, Commitment/Obligation, General Ledger, and Monthly Disbursement Program.

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Budgeting & Appropriation ►Support Entities ► Default Budget Control Type

Default Budget Control Screen fields:

Fields	Description
Allotment	Allows selecting allotment from the dropdown list.
Appropriation	Allows selecting appropriation from the dropdown list.
Cash Allocation	Allows selecting Cash Allocation from the dropdown list.
Commitment/Obligation	Allows selecting Commitment/Obligation from the dropdown list.
General Ledger	Allows selecting General Ledger from the dropdown list.
Monthly Disbursement Program	Allows selecting Monthly Disbursement Program from the dropdown list.

User Printing Setup: BM Output Forms

Overview:

This entity will allow the user to setup the Functional Classes classes per Printing Type.

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Budgeting & Appropriation ►Support Entities ►User Printing Setup: BM Output Forms

User Printing Setup: BM Output Forms screen fields:

Fields	Description
Application Id	Unique identifier. Setup parameter to determine if entered by user or system generated. When system generated, it will be left padded with zeros.
Printing Profile	This attribute will allow the user to defined the printing type for copy and original.
User Printing Profile Functional Class	This attribute will allow the user to define the functional class for the selected printing type.

Default Budget Control Update Voucher Class

Overview:

This entity will allow the user to set up the default instances for Budget Control Update Voucher Class.

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Budgeting & Appropriation ►Support Entities ►Default Budget Control Update Voucher Class

Default Budget Control Update Voucher Class screen fields:

Fields	Description
AnnexA	The attribute value for Budget Control Update Voucher Class = Annex A
AnnexB	The attribute value for Budget Control Update Voucher Class = Annex B
AnnexC	The attribute value for Budget Control Update Voucher Class = Annex C
AnnexD	The attribute value for Budget Control Update Voucher Class = Annex D
AnnexA1	The attribute value for Budget Control Update Voucher Class = Annex A1
AnnexB1	The attribute value for Budget Control Update Voucher Class = Annex B1

Operating Unit Financial Institution

Overview:

This entity will enable the user to create the connection between the CoA Element (Organization Units {Organization Segment Concept 3rd Level = 'OPERATING_UNIT';}) with a Bank Account (Financial Institution).

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Budgeting & Appropriation ►Support Entities ► Operating Unit Financial Institution

Operating Unit Financial Institution screen fields

Fields	Description
Code	Unique identifier.
Parent Financial Institution	The parent financial institution of the Operating Unit.
Operating Unit	CoA Organization Element ID.
Active	When its True Operating Unit Financial Institution entity can be used in other entity. The default value is true.
Address	The address of the Operating Unit.
Head Of Operating Unit	The reference for this collection (tab) is Contact Person.
Classification	The BCUV classification's for the Financial Institution of the Operating Unit.
Bank Account	The Financial Institution's of the Operating Unit.

Address

Address Tab screen fields:

Fields	Description
Is Main?	If checked, indicates that this address is the user’s main address.
Region	Region of the users
Country	Specifies the country name.
Address Type	The type of address being input is either, “Unknown”, “Home”, or “Work”.
Address	The actual address of the users.
Zip Code	The zip code of the user’s address.

Head of Operating Unit Tab

Head of Operating Unit Tab screen fields:

Fields	Description
Active	If true, the Contact Person can be used in transactions. If false, the Contact cannot be used in new transactions.
Is Person In Charge	True when person is in charge
Is Staffing Authority	True when the person in charge of the approving the Authority.
Employee	Reference to CSM Employee
Date	Date in which the Employee was added as "Contact Person"
Title	The title and role within the Institution or office should be entered.

DBM Oversight for Budget Control Update Voucher

Overview:

The DBM Oversight for Budget Control Update Voucher is used to transfer a Budget amount from one budget item to another or to increase or decrease the amount of a budget item for DBM oversight agencies. This function is applicable for Philipines BTS.

When the Voucher type is set to 'Update', users can enter a single budget item with the amount to be increased or decreased; users also can enter multiple items.

When the voucher type is set to ‘Transfer’, the system assumes that the amount is decreased from one budget item and the same amount is increased for another item (or items).

Users can create a new voucher and Debit (increase) the budget item where the amount is to be transferred to. Similarly, users can Credit (decrease) the other budget item where the amount is to be transferred from.

Upon approval of the voucher, the system updates the Budget Control Current Amount for both budget items accordingly.

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Budgeting & Appropriation ► DBM Oversight for Budget Control Update Voucher

DBM Oversight for Budget Control Update Voucher screen fields:

Fields	Description
Application Id	Unique identification code manually entered by users or automatically generated based on parameters.
Budget Control Type	Function used to define the Budget Control Types (e.g., Allotement1, Allotment2, Financial Budget, etc.) and link each type with a predefined COA Group.
Fiscal Year	This function is an option to update the Budget Control or Transfer to budget.
Fiscal Period	Captures the Fiscal Period of the Budget Control. Default value is the current Fiscal Period in the system.
Voucher Date	Date the voucher is created. Default is current system date.
Budget Control Voucher Type	This function is an option to update the Budget Control or Transfer to budget.
Classification	Defines the classification of the voucher.
Budget Control Update Voucher Class	Defines budget control update voucher class
Budget Office	The executing office from where Budget Control Update Voucher is created.
Workflow Status	Workflow status of the DBM Oversight for Budget Control Update Voucher.
Posting Status	It is a 'Display only' field and to be updated by the system when the voucher is either saved (then the attribute is updated to save) or temp saved (then the attribute is updated to Temp Saved).
Temp #	Serial Number generated by the system when the voucher is Temp Saved.
Not Posted Reason	Users select a reason for not posting the voucher when the voucher is Temp Saved; the field clears automatically when the voucher is completely saved.
Currency	Selected currency for the Voucher. The default is Domestic Currency.
Exchange Rate	Latest active exchange rate for the selected currency other than Domestic Currency.
Update Higher Level Budget Controls	An indicator to allow updating the higher level Budget Controls once the lower control is updated through the this voucher.
Debit (Domestic)	Total Domestic Debit amount of all line items. Default is Zero
Debit (Foreign)	Total Foreign Debit amount of all line items.
Credit (Domestic)	Total Domestic Credit amount of all line items.
Credit (Foreign)	Total Foreign Credit amount of all line items.
Created By	Indicates users who created the Budget Control Update Voucher; automatically populated.
Created On	Indicates the date the Budget Control Update Voucher was created; automatically populated.
Approved By	Indicates users who approved the Budget Control Update Voucher; automatically populated.
Approved On	Indicates when the Budget Control Update Voucher was approved; automatically populated.
Origin	Origin of the budget control update voucher, when the update voucher created from other entit
Legal Basis	Legal Basis of the budget control update voucher
Appropriation Source	Description fields to enter Appropriation source
Description	Description of the budget control update voucher
Item Tab	Items and Item Distributions for the Budget Control Update Voucher.
Attachment Tab	Collection of zero to more attachments, which are used as supporting documents for the Budget Control Update Voucher.

Budget Allocation Planning

Support Entities

Budget Allocation Planning Type

Overview

This feature allows user to set the respective clasifications that are needed to create a BAP voucher related with the fiscal period, level of consolidate.

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Budgeting & Appropriation ► Budget Allocation Planning ► Support Entities ►Budget Allocation Planning Type

Budget Allocation Planning Type screen fields and Tab

Field	Description
Code	Automatically generated unique identification code.
BAP Type	A dropdown menu signifying the types of Budget Allocation Planning type with possible values are 'INITIAL','SET',UPDATE'.The Default value is 'INITIAL'.
Active	A checkbox with possible values TRUE/FALSE.
Language	Country specific language used.
Name	Name of the Budget Allocation Planning Type.
Description	Short description of the Budget Allocation Planning Type.

BAP Voucher Detail for FRT

BAP Voucher Detail for FRT tab screen fields

Field	Description
Serial Number	Auto-Generated Correlative Number (user can not change it) starts with 1 for every new Budget Control Update Voucher.
Coding Block	Coding Block for the BAP Voucher for FRT.
Language	Country specific language used for description.
Description	Short description on the voucher.
Approved Commitment Amount Domestic	Display field shows the Total Domestic Commitment amount of the line item. Default is Zero.
Approved Commitment Requested Amount Foreign	Display field shows the Total Foreign Commitment amount of the line item. Default is Zero.

BAP Voucher for FRT Distribution

Budget Allocation Planning Voucher screen fields

Field	Description
Fiscal Period	Fiscal Period for the distribution.
Approved Commitment Amount Domestic	Commitment domestic amount for the period.
Approved Commitment Amount Foreign	Commitment foreign amount for the period.

Budget Allocation Planning Voucher

Overview

The Budget Allocation Planning Voucher enables an organization to establish a budget financial control set to different levels, periods and budget control types. This feature allow to control the posting and approval a financial transactions of Commitments and Accrual.

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Budgeting & Appropriation ► Budget Allocation Planning ► Budget Allocation Planning Voucher

Budget Allocation Planning Voucher screen fields

Field	Description
Id	The Voucher unique ID, can be either system generated or manual based on Appropriation parameters, if system generated then each voucher type will have different serial. If defined as Auto-generated, the system will read the next serial number from the Serial Numbers entity.
Workflow Status	Depending on the Workflow Configuration Setting for this Entity the basic Stages are: ‘Created’, ‘Approval Requested’, 'PreApproved',‘Approved’, 'Verifed', 'Cancelled'. 'Ratified' 'Redistributed' .The Default value is‘Created’.
Fiscal Year	The system will default to current fiscal period and fiscal year.
Fiscal Period	The system will default to current fiscal period and fiscal year.
Voucher Date	The system show the default current system date.
Budget Allocation Planning Type	This is a Combo Box to select the Budget Control Allocation Type from the BC Types list.System must populate the information automatically.
Voucher Type	Indicates the different BAP Types that could be created and the respective workflow configurations.
Period Quota	Fiscal Period related with parameter or Null.
Budget Office	This is the Budget Office Code for which the Voucher is prepared.
Posting Status	This field is a 'Display Only' field and will be updated by the system when the voucher is either saved (then the attribute is updated to Saved) or temp saved (then the attribute is updated to Temp Saved).
Temp #	Serial Number generated by the system when the voucher is Temp Saved.
Not Posted Reason	The user will select a reason for not posting the voucher when voucher is Temp Saved, the field should be cleared automatically when the voucher is completely saved.
Language	Country specific language used.
Description	Short description on the voucher.
Currency	It allows the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to the Appropriations, users can change the rate if allowed in the Appropriations parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1 (because default currency is Domestic).
Agreement Number	This is a text field. Can be alphanumeric.
Agreement Date	This is a generic date field.
Obligation Requested Amount (Domestic)	Display field shows the Total Domestic Obligation amount of all line item. Default is Zero.
Obligation Requested Amount (Foreign)	Display field shows the Total Foreign Obligation amount of all line item. Default is Zero.
YTD Actual Requested Amount (Domestic)	Display field shows the Domestic Requested amount of all line item. Default is Zero Summarized consolidated.
YTD Actual Requested Amount (Foreign)	Display field shows the Foreing Requested amount of all line item. Default is Zero Summarized consolidated.
Consolidated	Value “True” indicates that the BAP Voucher is consolidated in another BAP (in superior level), “False” is not consolidated. Default is “False”.
Redistributed	Indicates if the voucher is redistributed.
Created By	The user who creted the voucher as per the system records.
Created On	The system generated time to state the time of the document creation.
Approved By	The user approver.
Approved On	The date of approval.
Obligation Distributed Amount (Domestic)	Display field shows the Total Domestic Obligation amount of all line item. Default is Zero
Obligation Distributed Amount (Foreign)	Display field shows the Total Foreign Obligation amount of all line item. Default is Zero
YTD Actual Distributed Amount (Domestic)	Display field shows the Domestic Requested amount of all line item. Default is Zero Summarized consolidated
YTD Actual Distributed Amount (Foreign)	Display field shows the Foreing Requested amount of all line item. Default is Zero Summarized consolidated

Attachments

Attchment screen fields

Fields	Description
Id	Unique Identification code for the attachment.
Attachment Classification	Dropdown to choose the attachment classification for reference.
Title	Title for the attachment.
Description	Description of the attachment.
Date	Date of file attachment is recorded in this field by the system.

Budget Allocation Planning Voucher Details

Budget Allocation Planning Voucher Details tab screen fields

Field	Description
Serial Number	Auto-Generated Correlative Number (user cannot change it) starts with 1 for every new Budget Control Update Voucher.
Coding Block	Coding Block for the BAPV.
Budget Amount	Total Budget amount.
Language	Country specific language used for description.
Description	Short description on the voucher.
Obligation Requested Amount (Domestic)	Display field shows the Total Domestic Obligation amount of all line item. Default is Zero.
Obligation Requested Amount (Foreign)	Display field shows the Total Foreign Obligation amount of all line item. Default is Zero.
YTD Actual Requested Amount (Domestic)	Display field shows the Domestic Requested amount of the line item. Default is Zero Summarized consolidated.
YTD Actual Requested Amount (Foreign)	Display field shows the Foreign Requested amount of the line item. Default is Zero Summarized consolidated.
Consolidated Voucher Detail	Parent voucher detail.
Redistributed	Indicates if the voucher is redistributed.

Budget Allocation Planning Voucher Distribution For Obligation

Budget Allocation Planning Voucher Distribution For Obligation Screen Fields

Field	Description
Fiscal Period	Fiscal Period for the distribution.
Obligation Requested Amount (Domestic)	Obligation Request domestic amount for the period.
Obligation Requested Amount (Foreign)	Obligation Request foreign amount for the period.

Budget Allocation Planning Voucher Distribution For YTD Actual

Budget Allocation Planning Voucher Distribution For YTD Actual Tab Screen Fields

Field	Description
Fiscal Period	Fiscal Period for the distribution.
YTD Actual Requested Amount (Domestic)	Actual Request domestic amount for the period.
YTD Actual Requested Amount (Foreign)	Actual Request foreign amount for the period.

Budget Planning For Revolving Funds

Overview

The Budget Allocation Planning module enables an organization to establish a budget financial control set to different levels, periods and budget control types. This module allow to control the posting and approval a financial transactions of Commitments and Accrual.

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Budgeting & Appropriation ► Budget Allocation Planning ► Budget Planning For Revolving Funds

Budget Planning For Revolving Funds Screen Fields

Fields	Description
Application Id	Voucher unique ID, can be either system generated or manual based on Appropriation parameters, if system generated then each voucher type will have different serial. If defined as Auto-generated, the system will read the next serial number from the Serial Numbers entity
Workflow Status	Current workflow status of the Budget Allocation Planning Voucher created. It is a closed domain, means automatically updated by the system
Fiscal Year	Fiscal Year of the Obligation, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Fiscal Period	Fiscal Period of the voucher, Default current period
Voucher Date	Default current system date
Budget Revolving Fund Type	This is a Combo Box to select the BAP Type from the dropdown list. Possible values are 'FRT' and 'Other'.
Period Quota	Fiscal Period related with parameter or Null
Budget Office	Budget Office Code.
Description	Voucher short description
Currency	To allow the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to the Appropriations, users can change the rate if allowed in the Appropriations parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1 (because default currency is Domestic).
Number Fund Linked	Source document, revolving funds number.
Approved Obligation Amount Domestic	Display field shows the Total Domestic Obligation amount of all line item. Default is Zero.
Approved Obligation Amount (Foreign)	Display field shows the Total Foreign Obligation amount of all line item. Default is Zero.
Approved By	Automatically populated by the system when last approval stage is reache in corresponding.
Approved On	Automatically populated by the system.
Budget Planning For Revolving Funds Detail Tab	This Tab allows users to enter Details Distribution of Budget Plan For Revolving Fund.

Budget Planning For Revolving Fund Detail Tab

Budget Planning For Revolving Fund Detail Tab Screen Fields

Fields	Description
Serial Number	Auto-Generated Correlative Number (user can not change it) starts with 1 for every new Budget Control Update Voucher.
Coding Block	Coding Block for the BAP Voucher for FRT.
Description	Description of Budget Planning For Revolving Fund Detail
Approved Obligation Amount Domestic	Display field shows the Total Domestic Obligation amount of the line item. Default is Zero.
Approved Obligation Requested Amount Foreign	Display field shows the Total Foreign Obligation amount of the line item. Default is Zero.

Budget Planning For Revolving Funds Distribution

Budget Planning For Revolving Funds Distribution Screen Fields

Fields	Description
Fiscal Period	Fiscal period populate with detail related with Period Quota select in header, If is Null must list montly (annual)
Approved Obligation Amount Domestic	Default value 0.
Approved Obligation Amount Foreign	Default value 0.

Consolidate Budget Allocation Planning Voucher

Overview

This allows the user to create a consolidate voucher, grouping BAP vouchers at next lower level and using the value in paramater BAP CoaGroup to consolidate , after creating the new BAP voucher system must update all BAP voucher consolidated with the corresponing ID on Voucher and Detail Entities.

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Budgeting & Appropriation ► Budget Allocation Planning ►Consolidate Budget Allocation Planning Voucher

Consolidate Budget Allocation Planning Voucher screen fields and Tab

Field	Description
Fiscal Year	The system will default to current fiscal period and fiscal year
Budget Allocation Planning Type	A dropdown menu signifying the types of Budget Allocation Planning type with possible values are 'INITIAL','SET',UPDATE'.The Default value is 'INITIAL'.
Voucher Type	The possible Voucher types available.
Period Quota	If the "Result Voucher Type" is INITIAL (Annual) then "Period Quota" will be Current Fiscal Period for level of field.If "Result Voucher Type" is QUARTERLY then "Period Quota" is List of QUARTERS.
Currency	The currency symbol used for the country specific currency used.
Budget Office	In filter Budget Office, system must allow to filter by Parent level and display same and inferior levels.This is the Budget Office code.
Budget Allocation Planning Voucher	The Budget Allocation Planning Voucher to be consolidated is to be selected here.

Create Annual BAP Vouchers From Planning

Overview

Create a new BAP Annual Allocation Voucher using data from budget plan entities ('approved' Budget Version) from Performance Budgeting Module. Only Budget Versions approved or partially sent for execution can be sent for execution, so the button will be enabled only for Budget Versions with status 'Approved' or 'Partially Sent for Execution'.

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Budgeting & Appropriation ► Budget Allocation Planning ► Create Annual Vouchers From Planning

Create Annual BAP Vouchers From Planning screen fields and Tab

Field	Description
Budget Version	Unique identification code for Budget Version.
Institution	Institution name
Distribution Method	Distribution Method to be used.

Group Budget Allocation Planning Voucher

Overview

This feature allow users to group several Budget Allocation Planning Vouchers.

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Budgeting & Appropriation ► Budget Allocation Planning ►Group Budget Allocation Planning Voucher

Group Budget Allocation Planning Voucher screen fields and Tab

Field	Description
Fiscal Year	The system will default to current fiscal period and fiscal year
Budget Allocation Planning Type	A dropdown menu signifying the types of Budget Allocation Planning type with possible values are 'INITIAL','SET',UPDATE'.The Default value is 'INITIAL'.
Voucher Type	The possible Voucher types available.
Period Quota	If the "Result Voucher Type" is INITIAL (Annual) then "Period Quota" will be Current Fiscal Period for level of field.If "Result Voucher Type" is QUARTERLY then "Period Quota" is List of QUARTERS.
Currency	The currency symbol used for the country specific currency used.
Budget Office	In filter Budget Office, system must allow to filter by Parent level and display same and inferior levels.This is the Budget Office code.
Budget Allocation Planning Voucher	Refers to the Budget Allocation Planning Voucher which will be grouped.

Budget Control scereen Fields and Tab

Field	Description
Workflow Status	Current workflow status of the budget control. It is a closed domain, means automatically updated by the system.
Budget Control Type	Function used to define the Budget Control Types (e.g., Allotement1, Allotment2, Financial Budget, etc.) and link each type with a pre-defined COA Group.
Fiscal Year	Fiscal Year of the Budget Control. Default value is the current Fiscal Year in the system.
Budget Office	Budget Office of the Budget Control.
Allow To Exceed	Default value of the Exceed amount when the budget control is created. It defines if the created Budget allowed to exceed or not.
Coding Block	Coding Block for the Budget Control. Coding block is a string which defines an account. The string represents hierarchical elements defining that particular account.
Tolerance Percentage	Allowable variances in Percentage that can be exceed the Budget Control amount during expenditures. Default is as defined in the Budget Control Parameters. The Tolerance Percentage should not exceed the Default Tolerance Percentage defined in the Budget Control parameters.
Tolerance Amount	Users can only use either the Tolerance Percentage or Tolerance Amount.
Currency	The user to select the Voucher Currency. Default is Domestic Currency. If the general parameter 'System Accepts Multi-Currency Transactions' is False, then this field will be disabled and its value is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to the Appropriations, users can change the rate if allowed in the Appropriations parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1 (because default currency is Domestic). If the general parameter 'System Accepts Multi-Currency Transactions' is False, then this field will be disabled.
Validated By Foreign Currency	To indicate if the foreign amount is the one to be used for amount validation when a transaction is posted. If No, then the converted domestic amount will be used for validation. If the general parameter 'System Accepts Multi-Currency Transactions' is False, then this field will be disabled.
Budget Distribution Control	Indicates if the amount of the transaction is validated against the distributed amount for the relevant period or against the total amount of the budget control (if not checked).
Budget Control Based on Accumulated Period Amount	This field is used when Budget Control is in distribution. It is a read only field, get activated only when Budget Distribution Control attribute is true
Original Amount (Domestic)	Domestic Budget Control original amount.
Original Amount (Foreign)	Foreign Budget Control original amount
Transfers (Domestic)	Running total Domestic amount of Budget Control Update Voucher of type Transfer for the given control; automatically calculated.
Transfers (Foreign)	Running total foreign amount of Budget Control Update Voucher of type Transfer for the given control; automatically calculated.
Updates (Domestic)	Running total Domestic Amount of Budget Control Update Voucher of type Update for the given control; automatically calculated.
Updates (Foreign)	Running total foreign amount of Budget Control Update Voucher of type Update for the given control. This value is updated with each transaction of type Adjustment.
Reserve (Domestic)	Running Total Domestic Requested Amount Credit of Virement Voucher. This value is updated when workflow status request for approval.
Reserve (Foreign)	Running Total Foreign Requested Amount Credit of Virement Voucher. This value is updated when workflow status request for approval.
Current Amount (Domestic)	Domestic budget original amount +/- Transfers +/- Updates through Budget Transfer Vouchers; automatically calculated.
Current Amount (Foreign)	Calculated Field, Display Only field display Foreign budget original amount +- Transfers +- Updates +- Reserve through Budget Transfer Vouchers
Allocated (Domestic)	Total amount of related children budget controls that are controlled by this BC. If the child BC does not exist, then the value of this field is zero; automatically calculated.
Allocated (Foreign)	Calculated Field, Display Only field reads foreign total amount of related children budget controls that are controlled by this BC. If the child BC does not exist, then the value of this field is zero; automatically calculated.
Unallocated (Domestic)	Current Domestic Unallocated Amount; automatically calculated.
Unallocated (Foreign)	Current Foreign Unallocated Amount; automatically calculated.
Non-Main Allocated (Domestic)	Calculated Field, reads domestic total amount of related children budget controls that are controlled by this BC. If the child BC doesn't exist, then this attribute will have zero.
Non-Main Allocated (Foreign)	Calculated Field, reads foreign total amount of related children budget controls that are controlled by this BC. If the child BC doesn't exist, then this attribute will have zero.
Non-Main Unallocated (Domestic)	Calculated Field = Domestic Current BC Amount - Non-Main Allocated (Domestic)
Non-Main Unallocated (Foreign)	Calculated Field =Foreign Current BC Amount - Non-Main Allocated (Foreign)
YTD Actual (Domestic)	Actual Total Domestic YTD Amount of posted transactions to the related Coding Block at the GL level; automatically calculated.
YTD Actual (Foreign)	Actual Total Foreign YTD Amount of posted transactions to the related Coding Block at the GL level; automatically calculated.
Obligation (Domestic)	Domestic amount of the Obligations. This field reads from the Total Domestic Amount of posted Obligations to the related Coding Block at the GL level; automatically calculated.
Obligations (Foreign)	Calculated Field, Display Only field reads from the total foreign amount of posted Obligations to the related Coding Block at the GL level
Commitments (Domestic)	Calculated Field, Display Only field reads from the total domestic amount of posted Commitments to the related CB at the GL level
Commitments (Foreign)	Calculated Field, Display Only field reads from the total foreign amount of posted Commitments to the related CB at the GL level
Indicative Commitments (Domestic)	Calculated Field, Display Only field reads from the total domestic amount of posted Indicative Commitments to the related CB at the GL level
Indicative Commitments (Foreign)	Calculated Field, Display Only field reads from the total foreign amount of posted Indicative Commitments to the related CB at the GL level
Free Balance (Domestic)	Automatically calculated field. Domestic Current Budget Control Amount - (Domestic YTD Actual + Domestic Obligations + Domestic Commitments).
Free Balance (Foreign)	Automatically calculated field. Foreign Current Budget Control Amount – (Foreign YTD Actual + Foreign Obligations + Foreign Commitments)
Accumulated Obligation (Domestic)	Calculated Field, Display Only field reads from the total domestic amount of posted transactions
Accumulated Obligation (Foreign)	Calculated Field, Display Only field reads from the total foreign amount of posted transactions
Paid (Domestic)	Total domestic amount of posted transactions to the related CB at the GL level
Paid(Foreign)	Total foreign amount of posted transactions to the related CB at the GL level
Annual Forecast (Domestic)	Annual Domestic Forecast amount, default is zero
Annual Forecast (Foreign)	Annual Foreign Forecast amount, default is zero
Surplus / Deficit (Domestic)	Automatically calculated field. Domestic Current BC Amount – Domestic Annual Forecast
Surplus / Deficit (Foreign)	Automatically calculated field. Foreign Current BC Amount – Foreign Annual Forecast
Active	Whether the budget control active or not.
Created By	Indicates the user who created the budget control; automatically populated.
Created On	Indicates the date the budget control was created; automatically populated.
Approved By	Indicates the user who approved the budget control; automatically populated.
Approved On	Indicates when the budget control was approved; automatically populated.
Grouping Category	The assigned user is able to group budget controls accordingly to type.
Distributions Tab	Section where the Budget Distributions are defined for the Current Fiscal Year.

Budget Control Distribution

Overview:

To distribute the total Budget Control amount over the Fiscal year as per the Budget Period defined in the Budget Control Type screen. The total distributed amount can´t be higher than Budget Control amount.

Budget Control Distribution screen field

Field	Description
Fiscal Period	To capture the Fiscal Period of the distributed amount of the Budget Control.
Original Amount (Domestic)	Domestic Budget Control original amount for the period, default is zero.
Original Amount (Foreign)	Foreign Budget Control original amount for the period, default is zero.
Transfers (Domestic)	Calculated read-only field with running total domestic amount of Budget Control Update Voucher of type Transfer for the given period of the control. Can be positive or negative. Initial value is zero.
Transfers (Foreign)	Calculated read-only field with running total foreign amount of Budget Control Update Voucher of type Transfer for the given period of the control. Can be positive or negative. Initial value is zero.
Updates (Domestic)	Calculated read-only field with running total domestic amount of Budget Control Update Voucher of type Update for the given period of the control. Can be positive or negative. Initial value is zero.
Updates (Foreign)	Calculated read-only field with running total foreign amount of Budget Control Update Voucher of type Update for the given control. Can be positive or negative. Initial value is zero.
Redistributed (Domestic)	Calculated read-only field with running total domestic amount of Budget Control Re-Distribution Voucher for the given period of the control. Can be positive or negative. Initial value is zero.
Redistributed (Foreign)	Calculated read-only field with running total foreign amount of Budget Control Re-Distribution Voucher for the given control. Can be positive or negative. Initial value is zero.
Reserve (Domestic)	Running Total Domestic Requested Amount Credit of Virement Voucher. This value is updated when workflow status request for approval.
Reserve (Foreign)	Running Total Foreign Requested Amount Credit of Virement Voucher. This value is updated when workflow status request for approval.
Current Amount (Domestic)	Calculated Field, Display Only field display Domestic budget original amount +- Transfers +- Updates +- Re-Distributed Amount through Budget Transfer Vouchers
Current Amount (Foreign)	Calculated Field, Display Only field display Foreign budget original amount +- +- Transfers +- Updates +- Re-Distributed Amount for the period through Budget Transfer Vouchers
Allocated (Domestic)	Total amount of related children budget controls that are controlled by this BC. If the child BC does not exist, then the value of this field is zero; automatically calculated.
Allocated (Foreign)	Calculated Field, Display Only field reads foreign total amount of related children budget controls that are controlled by this BC. If the child BC does not exist, then the value of this field is zero; automatically calculated.
Unallocated (Domestic)	Calculated Field, Display Only filed = Domestic Current BC Amount for the period - Domestic Allocated for the period
Unallocated (Foreign)	Calculated Field, Display Only filed = Foreign Current BC Amount for the period - Foreign Allocated for the period
Non-Main Allocated (Domestic)	Calculated Field, reads domestic total amount of related children budget controls that are controlled by this BC. If the child BC doesn't exist, then this attribute will have zero.
Non-Main Allocated (Foreign)	Calculated Field, reads foreign total amount of related children budget controls that are controlled by this BC. If the child BC doesn't exist, then this attribute will have zero.
Non-Main Unallocated (Domestic)	Calculated Field = Domestic Current BC Amount - Non-Main Allocated (Domestic)
Non-Main Unallocated (Foreign)	Calculated Field =Foreign Current BC Amount - Non-Main Allocated (Foreign)
YTD Actual (Domestic)	Calculated Field, Display Only field reads from the total domestic amount for the period of posted transactions to the related CB at the GL level
YTD Actual (Foreign)	Calculated Field, Display Only field reads from the total foreign amount for the period of posted transactions to the related CB at the GL level
Obligations (Domestic)	Calculated Field, Display Only field reads from the total domestic amount for the period of posted Obligations to the related CB at the GL level.
Obligations (Foreign)	Calculated Field, Display Only field reads from the total domestic amount for the period of posted Obligations to the related CB at the GL level.
Commitments (Domestic)	Calculated Field, Display Only field reads from the total domestic amount for the period of posted Commitments to the related CB at the GL level.
Commitments (Foreign)	Calculated Field, Display Only field reads from the total foreign amount for the period of posted Commitments to the related CB at the GL level.
Indicative Commitments (Domestic)	Calculated Field, Display Only field reads from the total domestic amount for the period of posted Indicative Commitments to the related CB at the GL level
Indicative Commitments (Foreign)	Calculated Field, Display Only field reads from the total foreign amount for the period of posted Indicative Commitments to the related CB at the GL level
Free Balance (Domestic)	Automatically calculated field. Domestic Current Budget Control Amount - (Domestic YTD Actual + Domestic Obligations + Domestic Commitments).
Free Balance (Foreign)	Automatically calculated field. Foreign Current Budget Control Amount – (Foreign YTD Actual + Foreign Obligations + Foreign Commitments)
Paid (Domestic)	Calculated Field, Display Only field reads from the total foreign amount for the period of posted transactions to the related CB at the GL level
Paid (Foreign)	Calculated Field, Display Only field reads from the total foreign amount for the period of posted transactions to the related CB at the GL level

Budget Control Update Voucher

Objective

The Budget Control Update Voucher is used to transfer a Budget amount from one budget item to another or to increase or decrease the amount of a budget item. When the Voucher type is set to 'Update', users can enter a single budget item with the amount to be increased or decreased; users also can enter multiple items.

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Budgeting & Appropriation ► Budget Control Update Voucher

Budget Control Update Voucher screen Fields and Tabs

Fields	Description
Id	Unique identification code manually entered by users or automatically generated based on parameters.
Workflow Status	Current workflow status of the Update Voucher created. It is a closed domain, means automatically updated by the system.
Budget Control Type	Function used to define the Budget Control Types (e.g., Allotement1, Allotment2, Financial Budget, etc.) and link each type with a predefined COA Group.
Voucher Type	This function is an option to update the Budget Control or Transfer to budget.
Fiscal Year	Captures the Fiscal Year of the Budget Control. Default value is the current Fiscal Year in the system.
Fiscal Period	Captures the Fiscal Period of the Budget Control. Default value is the current Fiscal Period in the system.
Classification	Indicates the voucher classification. User to select a classification a drop down list should present all the active classifications that apply to the selected Budget Control Type.
Budget Office	Budget office of the Budget Control, contains an Institution catalogue.
Posting Status	This field is a 'Display only' field and will be updated by the system when the voucher is either saved (then the attribute is updated to Saved) or temp saved (then the attribute is updated to Temp Saved).
Temp #	Serial Number generated by the system when the voucher is Temp Saved.
Not Posted Reason	This field gets mandatory when the Budget Control Update Voucher is Temp saved. Users have to put here the reasons for not posting the voucher.
Currency	Selected currency for the Voucher. Default is Domestic Currency.
Exchange Rate	Latest active exchange rate for the selected currency.
Update Higher Level Budget Controls	If checked, indicates if updating the higher level Budget Controls once the lower control is updated through this voucher is allowed.
Voucher Date	Date the voucher is created.
Language	Language used to register the Budget Control Update Voucher’s description.
Description	A Description of the Budget Control Update Voucher.
Debit (Domestic)	Total Domestic Debit amount of all line items. Default is Zero
Debit (Foreign)	Total Foreign Debit amount of all line items.
Credit (Domestic)	Total Domestic Credit amount of all line items.
Credit (Foreign)	Total Foreign Credit amount of all line items.
Created By	Indicates users who created the Budget Control Update Voucher; automatically populated.
Created On	Indicates the date the Budget Control Update Voucher was created; automatically populated.
Approved By	Indicates users who approved the Budget Control Update Voucher; automatically populated.
Approved On	Indicates when the Budget Control Update Voucher was approved; automatically populated.
Is Reversed	Indicate if the Budget Control Update Voucher is reversed.
Is Reversal	Indicate if the Budget Control Update Voucher is a reversal from a previously created and approved Budget Control Update Voucher
Reversed Voucher	Voucher ID the reversed voucher.
Reversal Voucher	Voucher ID the reversal voucher.
Items Tab	Items and Item Distributions for the Budget Control Update Voucher.
Attachment Tab	Collection of zero to more attachments, which are used as supporting documents for the Budget Control Update Voucher.

Attachment

Overview

The information regarding the attachment. It further contains the description of the attachment or additional information not included in the uploaded document can be included here.

Attachment Tab screen Fields

Field	Description
ID	Unique identification code manually entered by users or automatically generated based on parameters.
Attachment Classification	Classification of the attachment can be selected here.
Title	Name of Attachment.
Description	Any description of the attachment or additional information not included in the uploaded document can be included here.
Date	Automatically populated by the system

Budget Control Update Voucher Item

Budget Control Update Voucher Item screen fields

Field	Description
Serial Number	Automatically generated Serial Number for the Item, starts with 1 for every new Budget Control Update Voucher.
Coding Block	Coding Block for the Item.
Debit (Domestic)	Total Domestic Debit amount of the line item.
Debit (Foreign)	Total Foreign Debit amount of the line item
Credit (Domestic)	Total Domestic Credit amount of the line item.
Credit (Foreign)	Total Foreign Credit amount of the line item.
Language	Language used to enter the description information.
Description	A Description of the line Item.
Institution	Default is from the BCUV Budget Office. If the BCUV is from Budget Planning, this attribute will be populated with the Institution Element equal to the Element of the BCUV Line Item Coding Block, of segment with Is Organization Segment set to True, and with is Budget Office set to True.
Distributions Tab	Section where the Budget Control Update Voucher Item Distributions are defined for the Current Fiscal Year.

Budget Control Update Voucher Item Distribution

Overview

This entity will be populated automatically by the system, getting the current fiscal period from header of Update Voucher and updating it according to the fiscal level of the relevant budget control. Therefore the user doesn´t need to populate it. If the user decides to modify the values populated by the system, then system will always maintain integrity of the amounts: sum of all the distribution amount is equal to total amount of items and same with header which will be sum of all items amount. System will update the aggregated amount automatically.

Budget Control Update Voucher Item Distribution screen Fields

Field	Description
Fiscal Period	Fiscal Period of the distributed amount of the Budget Control Update Voucher.
Free Balance (Domestic)	Domestic Free Balance amount of the period.
Free Balance (Foreign)	Foreign Free Balance amount of the period.
Debit (Domestic)	Domestic Debit amount for the period.
Debit (Foreign)	Distributed Foreign Amount for the period; default is zero.
Credit (Domestic)	Distributed Domestic Credit amount for the period, Default is Zero.
Credit (Foreign)	Distributed Foreign Credit amount for the period, Default is Zero.

Budget Control Redistribution Voucher

Overview

When a Budget Control is created and approved, users can use the Budget Control Re-distribution Voucher to change the distribution of the free balance of the budget control in the distribution Period.

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Menu ► Budgeting & Appropriation ► Budget Control Redistribution Voucher

Budget Control Redistribution Voucher screen Fields and Tab

Field	Description
Id	Unique identification code manually entered by users or automatically generated based on parameters.
Workflow Status	Current workflow status of the voucher created. It is a closed domain, means automatically updated by the system.
Budget Control Type	Function used to define the Budget Control Types (e.g., Allotement1, Allotment2, Financial Budget, etc.) and link each type with a pre-defined COA Group.
Fiscal Year	Fiscal Year of the Budget Control Redistribution Voucher. Default value is the current Fiscal Year in the system.
Budget Office	Code of the Budget Office for the Budget Control Redistribution Voucher.
Coding Block	Coding Block for the Budget Control Redistribution Voucher.
Voucher Date	Date of the Budget Control Redistribution Voucher.
Language	Language used to enter the observation information.
Observations	Comments or observations regarding the Budget Control Redistribution Voucher.
Created By	Indicates the user who created the Budget Control Redistribution Voucher; automatically populated.
Created On	Indicates the date the Budget Control Redistribution Voucher was created; automatically populated.
Approved By	Indicates the user who approved the Budget Control Redistribution Voucher; automatically populated.
Approved On	Indicates when the Budget Control Redistribution Voucher was approved; automatically populated.
Items Tab	Contains the Items of the Budget Control Redistribution Voucher.

Budget Control Redistribution Voucher Item

Overview

The system will display the original value of the following fields reading from the relevant period of the relevant Budget Control when the re-distribution items screen is opened and the Period is entered.

Budget Control Redistribution Voucher Item screen Fields

Field	Description
Fiscal Period	Fiscal Period of the Budget Control Redistribution Voucher Item.
Free Balance (Domestic)	Domestic Free Balance amount for the period.
Free Balance (Foreign)	Foreign Free Balance amount for the period.
Redistributed (Domestic)	Redistributed Domestic Amount for the period.
Redistributed (Foreign)	Redistributed Foreign Amount for the period.

Commitment

Overview

Purpose of commitment is to keep aside a portion of budget for future expenditure. An expense commitment refers to funds that have been reserved for a future expenditure transaction (e.g. to purchase office equipment or attend future training courses). The commitment can be created manually or automatically when a Purchase Requisition is created.

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Menu ► Budgeting & Appropriation ► Commitment

Commitment screen Fields and Tab

Field	Description
Commitment Id	Commitment unique ID, can be either system generated or manual based on Appropriations Parameters.
Workflow Status	This field shows the status of the workflow Depending on the Workflow Configuration Setting for this Entity the basic Stages are:‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'.
Fiscal Year	Fiscal Year of the voucher, Default value is current FY.
Fiscal Period	Fiscal Period of the voucher, Default is current period.
Budget Office	Accounting Office Code. Accounting office means division or institution.
Currency	Voucher Currency. Default is Domestic Currency.
Exchange Rate	This fields shows the latest active exchange rate for the selected currency which is linked to Expenditures.
Issue Date	Default current system date
Source	It is a Display Only field shows the source of the Commitment and will be updated by the system. Possible values are Manual, Requisition or Human Capital. Default = Manual
Status	To indicate if the Commitment is open and can be spent or closed. When a commitment is fully spent (i.e remaining balance equals zero) then the status should automatically show as Closed Default value is ‘Open’
Rollover	To indicate if the commitment will be carried forward to the next Fiscal Year when the current FY is close. Default = False
Item Distribution Amount Restricted	If Yes, then the period and amount of the posted obligations or transactions against the Commitment must be validated against the Commitment’s item distribution. Default as defined in the Appropriations parameter
Indicative Commitment	If the Commitment is Indicative then it will not affect the Free Balance of the relevant budget. The system will not allow linking Indicative Commitments to Obligations or Transactions. The user can use this flag only if allowed in the Appropriations parameters, Default is No.
Generated	To indicate if the Commitment was Automatically Generated by the system through other function or manually created by the user, default is False. If the value of this attribute is True, then the system will not allow editing the Commitment.
Language	Language use to enter Description.
Description	Full description of the commitment.
Amount (Domestic)	It is a display Only Field shows Total Domestic Amount for the whole Commitment (Total Domestic Amount of the Commitment Items) . Default is Zero
Amount (Foreign)	Display Only Field shows Total Domestic Foreign for the whole Commitment (Total Foreign Amount of the Commitment Items) . Default is Zero
Current Amount (Domestic)	It is a calculated and Display only field. By default this attribute will get same value as Total Domestic Amount. After distribution is closed, this will get value that was finally used, in case not full amount was used.
Current Amount (Foreign)	It is a calculated and Display only field. By default this attribute will get same value as Total Foreign Amount. After distribution is closed, this will get value that was finally used, in case not full amount was used.
YTD Actual (Domestic)	Display Only calculated field Display Total Domestic YTD Actual Amount for the whole Commitment (Total Domestic YTD Actual Amount of the Commitment Items) . Default is Zero.
YTD Actual (Foreign)	Display Only calculated field Display Total Foreign YTD Actual Amount for the whole Commitment (Total Foreign YTD Actual Amount of the Commitment Items) . Default is Zero
Obligated (Domestic)	Display Only calculated field Display Total Domestic Obligated Amount for the whole Commitment (Total Domestic Obligated Amount of the Commitment Items) . Default is Zero.
Obligated (Foreign)	Display Only calculated field Display Total Foreign Obligated Amount for the whole Commitment (Total Foreign Obligated Amount of the Commitment Items) . Default is Zero.
Balance (Domestic)	Display Only calculated field Display Total Domestic Balance for the Whole Commitment (Commitment Amount – YTD Actual – Obligated Amount) . Default is Zero.
Balance (Foreign)	Display Only calculated field Display Total Foreign Balance for the Whole Commitment (Commitment Amount – YTD Actual – Obligated Amount) . Default is Zero
Created By	User who create this commitment. Populated automatically by the system at creation time of the record.
Created On	Time of the creation. Populated automatically by the system at creation time of the record.
Approved By	Approver of the Commitment. Populated automatically when workflow is finally approved.
Approved On	Date of approval of the Commitment.
Item	Commitment Item of the Commitment.
Attachment	Reference to the attachment with the content in question. This field can be observed in Insert mode.

Commitment Item

Commirment Item screen Fields and Tab

Field	Description
Serial Number	Item Correlative Number, system generated (user can not change it) for each inserted item, starts with 1 for every new commitment.
Coding Block	Usually the level of this coding block will be same level as GL
Status	To indicate if the Item is open and can be spent or closed. When an Item is fully spent (i.e. remaining balance equals zero) then the status should automatically show as Closed ‘Open’, ‘Closed’ Default value is ‘Open’
Tolerance Amount	Users can only use either the Tolerance Percentage or Tolerance Amount.
Amount (Domestic)	Read Only calculated field Display Total Distributed Domestic Amount for each item (Should equal to relevant Item Amount)
Amount (Foreign)	Read Only calculated field Display Total Distributed Foreign Amount for each item (Should equal to relevant Item Amount)
Current Amount (Domestic)	Calculated field, Display only. By default this attribute will get same value as Total Domestic Amount. After distribution is closed, this will get value that was finally used, in case not full amount was used.
Current Amount (Foreign)	Calculated field, Display only. By default this attribute will get same value as Total Foreign Amount. After distribution is closed, this will get value that was finally used, in case not full amount was used.
YTD Actual (Domestic)	Read Only calculated field Display Total Domestic YTD Actual Amount for each item (Total Domestic YTD Actual amount of the relevant distribution items)
YTD Actual (Foreign)	Read Only calculated field Display Total Foreign YTD Actual Amount for each item (Total Foreign YTD Actual amount of the relevant distribution items)
Obligated (Domestic)	Read Only calculated field Display Total Domestic Obligated Amount for each item (Total Domestic Obligated Amount of the relevant distribution items)
Obligated (Foreign)	Read Only calculated field Display Total Foreign Obligated Amount for each item (Total Foreign Obligated Amount of the relevant distribution items)
Balance (Domestic)	Read Only calculated field Display Total Domestic Balance of each Item (Item Current Amount – Domestic YTD Actual – Domestic Obligated Amount)
Balance (Foreign)	Read Only calculated field Display Total Foreign Balance of each Item (Item Current Foreign Amount – Foreign YTD Actual – Foreign Obligated Amount)
Language	Language use to enter Description.
Description	Full description of the commitment item.
Distributions Tab	To distribute the total of each Item over different Fiscal Periods. The total distributed amount must equal the Item amount.

Commitment Item Distribution

Overview

To distribute the total of each Item over different Fiscal Periods. The total distributed amount must equal the Item amount.

Commitment Item Distribution screen Field

Field	Description
Fiscal Year	Current Fiscal Year selected for the distribution.
Fiscal Period	Current Fiscal Year for selected for the distribution.
Status	To indicate if the Item Distribution is open and can be spent or closed.
Amount (Domestic)	Total Domestic Amount of the Commitment; automatically calculated.
Amount (Foreign)	Total Foreign Amount of the Commitment; automatically calculated.
Current Amount (Domestic)	It is a display only field. It is calculated from domestic amounts that finally used.
Current Amount (Foreign)	It is a display only field. It is calculated from foreign amounts that finally used.
YTD Actual (Domestic)	Total Domestic YTD Actual Amount of the Commitment; automatically calculated.
YTD Actual (Foreign)	Total Foreign YTD Actual Amount of the Commitment; automatically calculated.
Obligated (Domestic)	Total Domestic Obligated Amount for the Commitment; automatically calculated.
Obligated (Foreign)	Total Foreign Obligated Amount for the Commitment; automatically calculated.
Balance (Domestic)	Total Domestic Balance of the Commitment; automatically calculated.
Balance (Foreign)	Total Foreign Balance of the Commitment; automatically calculated.

Attachment Tab

Attachment Tab screen Fields

Field	Description
Id	Unique identification code manually entered by users or automatically generated based on parameters.
Attachment Classification	Classification of the attachment can be selected here.
Title	Name of Attachment.
Description	A detailed Description of the attachment.
Date	The Date that the Requisition was processed gets mentioned in this field. This field is a Read Only field.

Obligation

Overview

An obligation is a binding agreement with a vendor. Obligations are those for which a legal obligation has been created in the form of a binding contract. An expense obligation refers to funds that need to be paid as a result of an issued and approved Expense Voucher. Users can add unlimited Obligation Items for different Coding Blocks. For each Item, the item amount can be distributed over multiple fiscal years.

Navigation

Menu ► Budgeting & Appropriation ► Obligation

Obligation screen Fields and Tab

Field	Description
Obligation ID	Unique identification code manually entered by users or automatically generated based on parameters.
Workflow Status	Current workflow status of the obligation created. It is a closed domain, means automatically updated by the system.
Fiscal Year	Fiscal Year of the Obligation.
Fiscal Period	Fiscal period of the Obligation.
Budget Office	The code of the Budget Office for the Obligation.
Currency	The currency of the Obligation.
Posting Status	Posting status of the obligation
Exchange Rate	The exchange rate for the chosen currency.
Issue Date	The date the Obligation is issued, defaults to current system date.
Origin	Display Only field shows the source of the Obligation and will be updated by the system only:
Source Document Number	The document number of the source document (PO) with Hyperlink to drill down to the source voucher.
Contract	The Contract related to the Obligation.
Vendor	The code of the Vendor related to the Obligation.
Status	The Status of the Obligation; indicates if the Obligation is open and can be spent or closed.
Rollover	To indicate if the Obligation is carried forward to the next Fiscal Year when the current Fiscal Year closes.
Item Distribution Amount Restricted	If checked, the period and amount of the posted transactions against the Obligation must be validated against the Obligation’s item distribution.
Commitment	The source Commitment ID when the Obligation is linked to a Commitment.
Close Remaining Amount of Commitment	If the Obligation Amount is less than the selected commitment balance, the remaining amount of the commitment is closed by checking this option.
Generated	If checked, indicates that the Obligation was Automatically Generated by the system.
Language	Language used to register the Obligation’s description.
Description	A Description of the Obligation.
Amount Original (Domestic)	Total Domestic Amount Original
Amount Original (Foreign)	Total Foreign Amount Original
Amount (Domestic)	The Total Domestic Amount of the Obligation; automatically calculated.
Amount (Foreign)	The Total Foreign Amount of the Obligation; automatically calculated.
Current Amount (Domestic)	It is a display only field. It is calculated from domestic amounts that finally used.
Current Amount (Foreign)	It is a display only field. It is calculated from foreign amounts that finally used.
YTD Actual (Domestic)	The Total Domestic YTD Actual Amount of the Obligation; automatically calculated.
YTD Actual (Foreign)	The Total Foreign YTD Actual Amount of the Obligation; automatically calculated.
Balance (Domestic)	The Total Domestic Balance of the Obligation; automatically calculated.
Balance (Foreign)	The Total Foreign Balance of the Obligation; automatically calculated.
Is Executes Project	It indicates whether the record is execution of externally funded projects. Default value false.
Project External Financing	Unique identifier that identifies an ID of project.
Obligation Rolled From	This is the Obligation Number from where this obligation was rolled from orginally.
Obligation Rolled To	This is the Obligation Number from a future fiscal year where this obligation was rolled to.
Created By	Indicates which user created the obligation; automatically generated.
Created On	Date the Obligation was created.
Approved By	Users who approved the Obligation.
Approved On	Date the Obligation was approved.
Items Tab	Section where one or more Items, with their respective distributions, can be specified.
Attachments Tab	Any attachments related to the Obligation.

Obligation Item

Obligation Item screen fields and Tab

Field	Description
Serial Number	Automatically generated serial number for the Obligation Item. Begins with 1 for each new Obligation.
Coding Block	The Coding Block for the Obligation Item.
Commitment	The Commitment linked to the Obligation Item.
Commitment Item	The Commitment Item linked to the Obligation Item.
Close Remaining Amount of Commitment Item	If the item amount is less than the selected commitment item balance, users can select this attribute to close the remaining balance.
Status	The Status of the Obligation Item indicates if the Item is open and can be spent, or closed.
Amount Original (Domestic)	If parameter "Uses original amount in obligation" = TRUE and Workflow Status is Approved then Total Domestic Amount Original = Total Domestic Amount. This Field is only when Workflow Status is Approved. It is a read only field.
Amount Original (Foreign)	If parameter "Uses original amount in obligation" = TRUE and Workflow Status is Approved then Total Foreign Amount Original = Total Foreign Amount. This Field is only when Workflow Status is Approved. It is a read only field.
Amount (Domestic)	The Total Distributed Domestic Amount for each item automatically calculated.
Amount (Foreign)	The Total Distributed Foreign Amount for each item; automatically calculated.
Current Amount (Domestic)	It is a display only field. It is calculated from domestic amounts that finally used.
Current Amount (Foreign)	It is a display only field. It is calculated from foreign amounts that finally used.
YTD Actual (Domestic)	The Total Domestic YTD Actual Amount for each item; automatically calculated.
YTD Actual (Foreign)	The Total Foreign YTD Actual Amount for each item; automatically calculated.
Balance (Domestic)	The Total Domestic Balance of each Item; automatically calculated.
Balance (Foreign)	The Total Foreign Balance of each Item; automatically calculated.
Exchange Differential Amount	Read only calculated field. Displays Exchange differential amount of each Item. Default is Zero.
Language	Language use to enter description.
Description	A Description of the Obligation Item.
Distributions Tab	Contains the list of the Distribution items for the Obligation.

Obligation Item Distribution

Obligation Item Distribution screen fields

Field	Description
Fiscal Year	The Fiscal Year of the Obligation Item Distribution.
Fiscal Period	The Fiscal Period of the Item Distribution.
Status	The Status of the Item Distribution; indicates if the distribution Item is open and can be spent, or closed.
Amount (Domestic)	The Distributed Domestic Amount of the Item Distribution.
Amount (Foreign)	The Distributed Foreign Amount of the Item Distribution.
Current Amount (Domestic)	It is a display only field. It is calculated from domestic amounts that finally used.
Current Amount (Foreign)	It is a display only field. It is calculated from foreign amounts that finally used.
YTD Actual (Domestic)	The Actual Domestic YTD amount for the Item Distribution; automatically calculated
YTD Actual (Foreign)	The Actual Foreign YTD amount for the Item Distribution; automatically calculated.
Balance (Domestic)	The Domestic Balance amount for the Item Distribution; automatically calculated.
Balance (Foreign)	The Foreign Balance amount for the Item Distribution; automatically calculated.
Exchange Differential Amount	Read only calculated field. Displays Exchange differential amount of each Item. Default is Zero.
Amount Original (Domestic)	If parameter "Uses original amount in obligation" = TRUE and Workflow Status is Approved then Total Domestic Amount Original = Total Domestic Amount. This Field is only when Workflow Status is Approved. It is a read only field.
Amount Original (Foreign)	If parameter "Uses original amount in obligation" = TRUE and Workflow Status is Approved then Total Foreign Amount Original = Total Foreign Amount. This Field is only when Workflow Status is Approved. It is a read only field.

Structure Of Project Obligation

Structure Of Project Obligation tab screen fields

Field	Description
Serial Number	Unique identifier that identifies a Line of Project with external financing. It is assigned automatically by the system.
Agreement ID	Unique identifier that identifies an ID of Agreement.
Project Structure	Unique identifier that identifies an ID of Project Structure Code.
Expense Category	Unique identifier that identifies an ID of Expense category Code.
Amount (Domestic)	Assigned Domestic Amount of Project with external financing.
Amount (Foreign)	Assigned Foreign Amount of Project with external financing.
Total YTD Actual Domestic Amount	Read only calculated field. Displays Total Domestic YTD Actual Amount for each item (Total Domestic YTD Actual Amount of the relevant distribution items). Default is zero.
Total YTD Actual Foreign Amount	Read Only calculated field. Displays Total Foreign YTD Actual Amount for each item (Total Foreign YTD Actual Amount of the relevant distribution items). Default is zero.
Total Balance Domestic Amount	Read only calculated field. Displays total domestic balance of each Item. Default is zero.
Total Balance Foreign Amount	Read only calculated field. Displays total foreign balance of each Item. Default is zero.
Is Counter Part	Indicates if it is a counterpart.

Attachments

Attchment screen fields

Fields	Description
Id	Unique Identification code for the attachment.
Attachment Classification	Classification of the attachment can be selected here.
Title	Title for the attachment.
Description	Description of the attachment.
Date	Date of file attachment is recorded in this field by the system.

Mass Budget Control Generation

Overview

This screen will be used to create multiple budget controls at one time.

Navigation

Budgeting & Appropriation ► Mass Budget Control Generation

Mass Budget Control Generation Screen Fields

Field	Description
Budget Control Type	Function used to define the Budget Control Types (e.g., Allotement1, Allotment2, Financial Budget, etc.) and link each type with a pre-defined COA Group.
Fiscal Year	Fiscal Year of the Budget Control. Default value is the current Fiscal Year in the system.
Budget Office	Budget Office of the Budget Control.
Coding Block	Coding Block for the Budget Control. Coding block is a string which defines an account. The string represents hierarchical elements defining that particular account. This can be either a full coding block or a mask (partial coding block). This will be the coding block that will be replicated for every new child that can be created in Coding Block Details.
Allow To Exceed	Default value of the Exceed amount when the budget control is created. It defines if the created Budget allowed to exceed or not.
Tolerance Percentage	Allowable variances in Percentage that can be exceed the Budget Control amount during expenditures. Default is as defined in the Budget Control Parameters. The Tolerance Percentage should not exceed the Default Tolerance Percentage defined in the Budget Control parameters.
Tolerance Amount	Users can only use either the Tolerance Percentage or Tolerance Amount.
Budget Distribution Control	Indicates if the amount of the transaction is validated against the distributed amount for the relevant period or against the total amount of the budget control (if not checked).
Currency	To allow the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to the Appropriations, users can change the rate if allowed in the Appropriations parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected.
Created By	Indicates the user who created the budget control; automatically populated.
Created Date	Indicates time of the creation of the Budget control; automatically populated.
Coding Block Details	Collection of one to many Budget Controls

Coding Block Details Tab

Coding Block Details Tab screen Fields

Field	Description
Fiscal Period	Current and opened Fiscal Period of the Mass Budget Control.
Original Amount (Domestic)	Domestic Budget Control original amount, default is zero, negative values are allowed.
Allocated Amount (Domestic)	Allocated Budget Control original amount, default is zero.
Unallocated Amount (Domestic)	Unallocated Budget Control original amount, default is zero.

Standalone Commitment Rollover

Overview

This function will provide the ability to transfer the commitment balance from fiscal year <x> to the following fiscal year <x+1>. For this function to be available it requires at least 2 open, active fiscal year(Fiscal Year Status='Open' and attribute Current Fiscal Year for Budget Execution Is Active=True. ). If more than 2 years are available, the oldest year <x> will be rolled forward to the next year <x+1>.

The function can be executed as part of the full fiscal year end process or as a stand alone function.

Navigation

Budgeting & Appropriation ► Standalone Commitment Rollover

Standalone Commitment Rollover screen Fields

Field	Description
Fiscal Year	Fiscal Year that users wants to transfer the commitment balance.
Rollover Fiscal Period	The rollover fiscal period.
Rollover Individual Transactions	Transactions marked with flag "Roll over".

Standalone Obligation Rollover

Overview

This function will provide the ability to transfer the Obligation balance from fiscal year <x> to the following fiscal year <x+1>. For this function to be available it requires at least 2 open, active fiscal year(Fiscal Year Status='Open' and attribute Current Fiscal Year for Budget Execution Is Active=True. ). If more than 2 years are available, the oldest year <x> will be rolled forward to the next year <x+1>.

The function can be executed as part of the full fiscal year end process or as a stand alone function.

Navigation

Budgeting & Appropriation ► Standalone Obligation Rollover

Standalone Obligation Rollover screen Fields

Fields	Description
Fiscal Year	Fiscal Year for that users want to transfer the Obligation balance.
Rollover Fiscal Period	Fiscal Period to which users want to transfer the Obligation balance.
Rollover Individual Transactions	Transactions marked with flag "Roll over".

Budget Virement

Consolidate Virement Voucher

Overview

This feature allows the user to create a consolidate or unconsolidate virement voucher, grouping one or many virements vouchers to next hierarchy level, after creating the New virement voucher the system must update all virement voucher consolidated (childs) with the corresponing ID on Voucher and Detail Entities or update with zero if is a unconsolidate.

Navigation

Budgeting & Appropriation ► Budget Virement ► Consolidate Virement Voucher

Consolidate Virement Voucher screen fields and Tab

Field	Description
Fiscal Year	The fiscal year selected for the grouping.
Virement Voucher Update Type	Indicates the Virement Voucher Update Type. After selecting this field system must populated the following fields Virement Type and Budget Control Type.
Virement Type	This depends of value selected in (a) Virement Voucher Update Type (in Base of Budget Control Update Voucher Classification).
Budget Control Type	This depends of value selected in Virement Voucher Update Type (in Base of Budget Control Update Voucher Classification with two values selected in previous fields Virement Voucher Update Type and Virement Type).
Currency	Currency symbol resembling the currency used.
Budget Office	Budget Office selected from the pre-created list.
Update Higher Level Budget Controls	A checkbox with possible values TRUE/FALSE.Default value is TRUE. If True it will update the higher levels of Budget Controls.
Virement Voucher	This feature shows the consolidate or unconsolidate virement voucher, grouping one or many virements vouchers to next hierarchy level.

Linked Virements Group

Overview

This feature helps to acertain that all linked vouchers should be approved together, and don't allow individual voucher to be approved.

Navigation

Menu ► Budgeting & Appropriation ► Budget Virement ► Linked Virements Group

Linked Virements Group screen fields and Tab

Field	Description
ID	Unique identification code automatically generated by the system.
Virement Type	The Virement type selected form the dropdown list.
Budget Office	The budget office associated with the vouchers.
Reference Number	User defined refrence for the virement grouping.
Language	Country specific language used for description.
Description	Short Description regarding the Linked Virement Group.
Virement Voucher	This entity shows all the related linked vouchers which are grouped and approved together.

Virements Expenses Invoices Report screen fields

Field	Description
Fiscal Year	Corresponding fiscal year associated with the voucher.
Fiscal Period	Corresponding fiscal period associated with the voucher.
Budget Control type	The budget cobtrol type associated with the report.
Comment	Comment regarding the report

Support Entities

Virement Support Document

Overview

This feature allows to user to create a catalog for support document for virements.

Navigation

Budgeting & Appropriation ► Budget Virements ► Support Entities ► Virement Support Document

Virement Support Document screen field

Field	Description
Code	Auto-generated unique identifier, the system will read the next serial number.
Active	A checkbox whose possible values are TRUE/FALSE.Default value is TRUE
Language	Country specific language used.
Name	Name of the support document.
Description	Short description on the support document.

Virement Voucher

Overview

Virement Voucher allow the users for any organization to update or transfer budget between different level of organization or between same level but with different conditions set on virement type and virement validation rules.

Navigation

Budgeting & Appropriation ► Budget Virement ► Virement Voucher

Virement Voucher screen fields and Tab

Field	Description
Id	Unique system created identification code.
Workflow Status	Depending on the Workflow Configuration Setting for this Entity the basic Stages are: ‘Created’, ‘Approval Requested’,'Verified1','PreApproved', ‘Approved’, ‘Rejected’, 'Void', 'Cancelled'.
Budget Control Type	Combo Box to select the Budget Control Type from the BC Types listCombo Box to select the Budget Control Type from the BC Types list
Fiscal Year	Fiscal Year of the Obligation, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Fiscal Period	Fiscal Period of the Obligation, Default current period
Voucher Date	Default current system date.System must not allow to enter a future date
Virement Voucher Update Type	Voucher Update Type.
Virement Type	Must be populated from values in name with active.
Budget Office	Budget Office Code.
Posting Status	This field is a 'Display Only' field and will be updated by the system when the voucher is either saved (then the attribute is updated to Saved) or temp saved (then the attribute is updated to Temp Saved).
Temp #	“Calculated/Updated Read Only Field” Serial Number generated by the system when the voucher is Temp Saved.
Not Posted Reason	The user will select a reason for not posting the voucher when voucher is Temp Saved, the field should be cleared automatically when the voucher is completely saved.
Language	Country specific language used.
Description	A short description on the Voucher.
Currency	It allow the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to the Appropriations, users can change the rate if allowed in the Appropriations parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1 (because default currency is Domestic).
Update Higher Level Budget Controls	An indicator to allow updating the higher-level Budget Controls once the lower control is updated through the this voucher.
Reference Law	List all information by name allow lookup Virement Support Document
Reference Number	Indicate reference number like virement authorization.
Reference Date	Indicate Date of reference number.
Debit Requested Amount (Domestic)	Display field shows the Total Domestic requested debit amount of all line item. Default is Zero.
Debit Requested Amount (Foreign)	Display field shows the Total Foreign requested debit amount of all line item. Default is Zero.
Debit Approved Amount (Domestic)	Display field shows the Total Domestic approved debit amount of all line item. Default is Zero.
Debit Approved Amount (Foreign)	Display field shows the Total Foreign approved debit amount of all line item. Default is Zero
Credit Requested Amount (Domestic)	Display field shows the Total Domestic requested credit amount of all line item. Default is Zero.
Credit Requested Amount (Foreign)	Displa Credit Approved Amount (Foreign) y field shows the Total Foreign requested credit amount of all line item. Default is Zero.
Credit Approved Amount (Domestic)	Display field shows the Total Domestic approved credit amount of all line item. Default is Zero.
Credit Approved Amount (Foreign)	Display field shows the Total Foreign approved credit amount of all line item. Default is Zero.
Consolidated	Value “True” indicate that the virement is consolidated in another virement (in superior level), “False” is not consolidated.
Consolidated Voucher	Indicates the consolidated voucher id when the Voucher is consolidated.
Created By	Automatically populated by the system
Created On	Automatically populated by the system at creation time of the record.
Approved By	Automatically populated by the system when last approval stage is reach in corresponding workflow (transition 4 completed)
Approved On	Automatically populated by the system
Items	Collection of 1 to many Virement Items.
Attachments	Collection of zero to more attachments, which will be used as supporting documents

Attachments

Attachment Tab screen Fields

Field	Description
Id	Unique identification code manually entered by users or automatically generated based on parameters.
Attachment Classification	Classification of the attachment can be selected here.
Title	Name of Attachment.
Description	A detailed Description of the attachment.
Attachment	Allows users to search through personal files for the file users want to attach.
Date	The Date that the Requisition was processed gets mentioned in this field.

Virement Voucher Item

Virement Voucher Item tab screen fields

Field	Description
Serial Number	Unique system created identification code.
Coding Block	Coding Block of the Voucher.
Language	Country specific language used for description.
Description	Description of the Voucher Item.
Debit Requested Amount (Domestic)	Display field shows the Total Domestic requested debit amount of all line item. Default is Zero.
Debit Requested Amount (Foreign)	Display field shows the Total Foreign requested debit amount of all line item. Default is Zero.
Debit Approved Amount (Domestic)	Display field shows the Total Domestic approved debit amount of all line item. Default is Zero.
Debit Approved Amount (Foreign)	Display field shows the Total Foreign approved debit amount of all line item. Default is Zero.
Credit Requested Amount (Domestic)	Display field shows the Total Domestic requested credit amount of all line item. Default is Zero.
Credit Requested Amount (Foreign)	Display field shows the Total Foreign requested credit amount of all line item. Default is Zero.
Credit Approved Amount (Domestic)	Display field shows the Total Domestic approved credit amount of all line item. Default is Zero
Credit Approved Amount (Foreign)	Display field shows the Total Foreign approved credit amount of all line item. Default is Zero.

Indicators/Products and Goals Execution

Budget Control of Goal

Overview

This entity is supposed to contain all physical execution and should be populated or update from any transaction from Budgeting Planning and create a Voucher Results.

Navigation

Budgeting & Appropriation ► Indicators/Products and Goal Execution ► Budget Control of Goal

Budget Control of Goal screen fields and Tab

Field	Description
Workflow Status	Depending on the Workflow Configuration Setting for this Entity the basic Stages are 'Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled'. The default is 'Created'.
Fiscal Year	Always the current Fiscal Year in the system
Budget Office	This is the Budget Office Code.
Product Type	Product type related to product.
Product Coa Group	This is the COA group from GOALS, related in product
Coding Block	The CB structure is based on the selected product coa group must be related only with COA GOAL.
Concept	Populated from Result Voucher Annual approval process or, selected from user.
Allow To Exceed	This is to define the Default value of the Exceed Flag when the budget control is created.
Initial Quota	This is the Read-only field with original domestic amount of Result Voucher when Voucher Result Type in 'INITIAL'. Initial value is zero.
Quota	This is the Read-only field when Result Voucher when Voucher Result Type is "SET", Initial value is zero
YTD Actuals	This is a Read-only field when Result Voucher when Voucher Result Type is "ACTUAL", Initial value is zero
Free Balance	This is a Calculated Field Which Displays Only filed = (Original +- Updates) - YTD values.
Active	This is an Active / Inactive indicator. The Default value is True User can 'temporarily' disable (active=false) a budget control, in such case, when system gets a 'request' for budget, then system will act as if there is zero FreeBalance and will reject the transaction. If this BC is already approved and Change Request is configured, then system will generate such change request when changing this value.
Created By	Populated automatically by the system.
Created On	Populated automatically by the system at creation time of the record.
Approved By	Populated automatically by the system when corresponding workflow reaches its last Approval stage.
Approved On	Populated by the system when workflow reaches its final approval.

Budget Control of Goal Distribution

Budget Control of Goal Distribution screen fields

Field	Description
Fiscal Period	Fiscal Period for the distribution.
Initial Quota	Calculated read-only field with Initial Quota of Result Voucher for the given period of the control. It can be positive or negative. The default value is zero.
Quota	Calculated read-only field with Quota of Result Voucher Type set for the given period of the control. It can be positive or negative. The default value is zero.
Updates	Calculated read-only field with Update of Result Voucher for the given period of the control. Initial value is zero.
Current Quota	Calculated, display only field displays current budget. Current Quota = Initial Quota +- Updates from Result Vouchers.
YTD Actuals	Calculated read-only field with YTD actual of Result Voucher for the given period of the control. Initial value is zero.
Free Balance	Calculated, display Only filed. Free Balance = Current for the period – YTD

Consolidate Results Voucher

Overview

Consolidate Results Voucher allow user to create a consolidate voucher, grouping vouchers at next lower level and using the value in paramater , after create the new voucher system must update all vouchers consolidated with the corresponing ID on Voucher and Detail Entities.

Navigation

Budgeting & Appropriation ► Indicators/Products and Goal Execution ► Consolidate Results Voucher

Consolidate Results Voucher screen fields and Tab

Field	Description
Fiscal Year	The system will by default set the value to current fiscal period and fiscal year
Result Voucher Type	A dropdown which has pre created results voucher type to select .
Period Quota	If the "Result Voucher Type" is INITIAL (Annual) then "Period Quota" will be Current Fiscal Period for level of field.If "Result Voucher Type" is QUARTERLY then "Period Quota" is List of QUARTERS.
Budget Office	This is the Budget Office Code.
Result Voucher	The consolidated result voucher can be fitered from this feature.

Create Annual Result Vouchers From Planning

Overview

The purpose of this feature is to create Anual Result Vouchers from Budget Planning. System will create the Result Voucher type Annual only with the Line Items (CB) that comply with the filter selected.

Navigation

Budgeting & Appropriation ► Indicators/Products and Goal Execution ► Create Annual Result Vouchers From Planning

Create Annual Results Vouchers From Planning screen fields

Field	Description
Budget Version	The Budget Version is to selected for which the Voucher will be created.
Concept	Refers to the COA Concept.
Institution	Institution reference is to be given here.
Source Budget Plan Structure	The related Source Budget Plan Structure is to selected from the dropdown.
Result Voucher Type	A dropdown which has pre created results voucher type to select.
Distribution Method	A dropdown which has pre created distribution method to select.

Creating Management Report From Budget Control Of Goal

Overview

This entity is used for creation of Budget Control of Goal from the Management Report Vouchers.

Navigation

Budgeting & Appropriation ► Indicators/Products and Goal Execution ► Creating Management Report From Budget Control Of Goal

Creating Management Report From Budget Control Of Goal screen fields and Tab

Field	Description
Fiscal Year	The voucher fiscal year. Default is the the current Fiscal Year in the system.
Quarter	It indicates for which quarter is the voucher for.
Budget Office	It indicates the Budget Office Code.
Product Coa Group	This is the COA group from GOALS, related in product.

Group Result Voucher

Overview

This feature allow to user grouping several vouchers (any type, Annual, Set, Update) and create a new Result Voucher with same characteristic.

Navigation

Budgeting & Appropriation ► Indicators/Products and Goal Execution ► Group Result Voucher

Group Result Voucher screen fields and Tab

Fields	Description
Fiscal Year	Always the the current Fiscal Year in the system
Concept	A lookup filed to fetch values from the pre created concept.
Result Voucher Type	A dropdown which has pre created results voucher type to select .
Period Quota	If the "Result Voucher Type" is INITIAL (Annual) then "Period Quota" will be Current Fiscal Period for level of field.If "Result Voucher Type" is QUARTERLY then "Period Quota" is List of QUARTERS.
Budget Office	This is the Budget Office Code.
Product Type	Product type related to product.
Product Coa Group	Indicates the Product Coa Group.
Result Vouchers	The result vouchers is to be selected which will be grouped.

Management Report Voucher

Overview

Management report of goals voucher is maintained by this screen.

Navigation

Budgeting & Appropriation ► Indicators/Products and Goal Execution ► Management Report Voucher

Budget Control of Goal screen fields and Tab

Field	Description
ID	Voucher unique ID, can be either system generated or manual based on Appropriation parameters, if system generated then each voucher type will have different serial.
Workflow Status	Depending on the Workflow Configuration Setting for this Entity the basic Stages are 'Created',‘Approval Requested’,‘Approved’,‘Rejected’,'Cancelled'.The default is 'Created'.
Fiscal Year	Always the the current Fiscal Year in the system.
Quarter	System allows to select one or more quarterly from the list.
Concept	Refers to COA concept, which should be populated from Products.
Voucher Date	Date of the Voucher. Default is current system date.
Budget Office	This is the Budget Office Code.
Product Type	Product type related to product.
Product Coa Group	This is the COA group from GOALS, related in product.
Created By	Populated automatically by the system. Indicates the creator.
Created On	Populated automatically by the system at creation time of the record.
Approved By	Populated automatically by the system when corresponding workflow reaches its last Approval stage .
Approved On	Populated by the system when workflow reaches its finall approval.

Attachments

Attachment Tab screen Fields

Field	Description
Id	Unique identification code manually entered by users or automatically generated based on parameters.
Attachment Classification	Classification of the attachment can be selected here.
Title	Name of Attachment.
Description	A detailed Description of the attachment.
Date	The Date that the Requisition was processed gets mentioned in this field. This field is a Read Only field.

Management Report Voucher Detail

Management Report Voucher Detail screen fields

Field	Description
Serial Number	Auto-generated serial number, starts with 1 for every new Voucher.
Coding Block	The Coding Block related with product COA group selected and exist in Budget Control of Goal.
Language	Country specific language used for description.
Description	Description of the Voucher Detail.
YTD Actuals	Calculated read-only field. Populates with the corresponding Current amount in Budget control for Goal.

Management Report Voucher User Comment

Management Report Voucher User Comment Tab screen Fields

Field	Description
Serial Number	Unique identification code automatically generated.
Language	Select Language of preference to be selected from dropdown box.
Comment	A detailed description of the comment.
Posted By	Indicates the user.
Posted On	Indicates the date time of the posting.

Field	Description
ID	System generated unique identification number.
Workflow Status	Depending on the Workflow Configuration Setting for this Entity the basic Stages are 'Created', ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled'. The default is 'Created'.
Result Voucher Type	A dropdown which has pre-created results voucher type to select.
Voucher Type	Indicates the different Result Voucher Types that could be created and the respective workflow configurations. Possible values are - 'INITIAL', ‘SET’, ‘ACTUAL’, 'MANUAL', 'GROUP INITIAL', 'GROUP SET', 'GROUP ACTUAL', 'GROUP MANUAL'.
Fiscal Year	Always the current Fiscal Year in the system.
Period Quota	If the "Result Voucher Type" is INITIAL (Annual) then "Period Quota" will be Current Fiscal Period for level of field. If "Result Voucher Type" is QUARTERLY, then "Period Quota" is List of QUARTERS.
Voucher Date	The date of the Voucher
Budget Office	This is the Budget Office Code.
Product Type	Product type related to product.
Product Coa Group	This is the COA group from GOALS, related in product
Posting Status	This field is a 'Display Only' field and will be updated by the system when the voucher is either saved (then the attribute is updated to Saved) or temp saved (then the attribute is updated to Temp Saved).
Temp #	“Calculated/Updated Read Only Field” Serial Number generated by the system when the voucher is Temp Saved.
Not Posted Reason	The user will select a reason for not posting the voucher when voucher is Temp Saved, the field should be cleared automatically when the voucher is completely saved.
Language	Country specific language used.
Description	Short Description on the entity.
Agreement Number	This is a text field. Can be alphanumeric.
Agreement Date	This is a date field manually entered by user.
Consolidated	Value “True” indicates that the BAP Voucher is consolidated in another BAP (in superior level), “False” is not consolidated Default “False” This attribute must be added to this entity
Grouping	Value “True” indicates that the BAP Voucher is grouped in another BAP (in superior level), “False” is not grouping. Default “False”
Created By	Populated automatically by the system.
Created On	Populated automatically by the system at creation time of the record.
Approved By	Populated automatically by the system when corresponding workflow reaches its last Approval stage.
Approved On	Populated by the system when workflow reaches its final approval.

Attachments

Attachment Tab screen Fields

Field	Description
Id	Unique identification code manually entered by users or automatically generated based on parameters.
Attachment Classification	Classification of the attachment can be selected here.
Title	Name of Attachment.
Description	A detailed Description of the attachment.
Date	The Date that the Requisition was processed gets mentioned in this field. This field is a Read Only field.

Result Voucher Detail

Result Voucher Detail screen fields

Field	Description
Serial Number	Auto generated identification number.
Coding Block	The Coding Block, depends of COA group selected in Result Voucher.
Language	Country specific language to enter the description.
Description	Description of the line item.
Progress	Contain sum of all distribution items (progress) entered by user.
Result Percentage	System calculated result percentage.
Reason of Not Reaching Average	The reason for not reaching the average need to be selected from the dropdown.
Consolidated Voucher Detail	Indicates the Consolidated Voucher ID in case the voucher is consolidated.

Result Voucher Distribution

Result Voucher Distribution screen fields

Field	Description
Fiscal Period	Fiscal Period for the distribution.
Progress	Progress for the period.

Field	Description
Id	Unique identification sytem generated code.
Active	A checkbox whose possible values are TRUE/FALSE.Default value is TRUE.
Language	Country specific language used.
Description	Short description regarding the feature.

Field	Description
Fiscal Year	Signifies the fiscal year of the report.
Budget Control Type	The user is allowed to select only Budget control type having COA group with Budget preparation and Budget Execution as FALSE
Currency	System should display Currency Symbol for the Domestic amount..
Comment	Comment regaring the Report.

Liberia Reports

Budget Execution For Liberia Report

Overview

This report allows user to display the budget execution as of a specific date.

A screenshot of the Budget Execution For Liberia Report feature is available here<. Image is shown as reference material; position and names for labels, fields and buttons are subject to the installed revision, System Parameters and Rendering Control configuration.

Users access Budget Execution For Liberia Report from within the menu through this navigation path: Budgeting & Appropriations ► Reports ► Liberia Report ► Budget Execution For Liberia Report

Filters

The following table lists and describes all visible fields for the Budget Execution For Liberia Report, in their default order. Note that some fields depend on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
Fiscal Year	It allows application users to select the fiscal year using dropdown feature.
Currency	It allows application users to select the currency using dropdown feature.
Display Zero Amount Information	Default value of this field is true, when application users checks as fasle,then system will remove all rows of information that has no amounts in any of the columns.
Comment	It allows application users to enter comments related to report.
Coding Block Filter Type	It allows application users to select the coding block filter type.
Coding Block	It allows users to select the coding block using lookup feature or users can enter manually.

Visible Fields

The following table lists and describes all visible fields for the Budget Execution For Liberia Report, in their default order. Note that some fields depend on System Parameters and rendering control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration. A sample of the Budget Execution For Liberia Report is available here.

Field	Description
Report Date	It indicates the report generation date.
Report Time	It indicates the report generation time.
User Code	It shows the user ID who generates the report.
Page Number	It indicates the page number.
Report Name	It indicates the name of the report.
Fiscal Year	It indicates the fiscal year as per the filter selected by users.
Filter Criteria	It indicates the filters whatever selected by the user.
Currency	It indicates the domestic currency of the country or as per the selection of users.
Comments	It shows the comment entered by user during the report generation.
Original Appropriation	Shows the amount of original appropriation.
Transfer	Shows the transfer domestic amount.
Allotment YTD	Shows the budget control current amount domestic.
Outstanding Obligations	Shows the obligation domestic amount.
Grand Total	Shows the grand total of each column.

Buttons

The following table describes actions associated with the depicted button image. Note that some images are associated with several buttons, used for more than one purpose within the Budget Execution For Liberia Report feature.

Button Image	Description
	This button allows users to generate the report as PDF format.
	This button allows users to generate the report as MS Excel format.
	This button allows users to generate the report in ODS format.
	This button allows users to generate the report in RTF format.
	This button allows the users to generate the report in MS Word format.
	This button allows users to generate the report in ODT format.
	This button allows users to generate the report in HTML format.
	The Lookup field allows users to browse and select existing items.

Budget Execution Project Report

Overview

This report allows users to display the budget execution as of a specific date.

A screenshot of the Budget Execution Project Report feature is available here<. Image is shown as reference material; position and names for labels, fields and buttons are subject to the installed revision, System Parameters and Rendering Control configuration.

Users access Budget Execution Project Report from within the menu through this navigation path: Budgeting & Appropriations ► Reports ► Liberia Report ► Budget Execution Project Report

Filters

The following table lists and describes all visible fields for the Budget Execution Project Report, in their default order. Note that some fields depend on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
Fiscal Year	It allows application users to select the fiscal year using dropdown feature.
Currency	It allows application users to select the currency using dropdown feature.
Project	It allows application users to select the project using lookup feature.
Display Zero Amount Information	Default value of this field is true, when application users checks as false,then system removes all rows of information that has no amounts in any of the columns.
Comment	It allows application users to enter comments related to report.

Visible Fields

The following table lists and describes all visible fields for the Budget Execution Project Report, in their default order. Note that some fields depend on System Parameters and rendering control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration. A sample of the Budget Execution Project Report is available here.

Field	Description
Report Date	It indicates the report generation date.
Report Time	It indicates the report generation time.
User Code	It shows the user ID who generates the report.
Page Number	It indicates the page number.
Report Name	It indicates the name of the report.
Fiscal Year	It indicates the fiscal year as per the filter selected by users.
Filter Criteria	It indicates the filters whatever selected by the user.
Currency	It indicates the domestic currency of the country or as per the selection of users.
Comments	It shows the comment entered by user during the report generation.
Original Appropriation	Shows the amount of original appropriation.
Transfer	Shows the transfer domestic amount.
Allotment YTD	Shows the budget control current amount domestic.
Outstanding Obligations	Shows the obligation domestic amount.
Grand Total	Shows the grand total of each column.

Buttons

Button Image	Description
	This button allows users to generate the report as PDF format.
	This button allows users to generate the report as MS Excel format.
	This button allows users to generate the report in ODS format.
	This button allows users to generate the report in RTF format.
	This button allows the users to generate the report in MS Word format.
	This button allows users to generate the report in ODT format.
	This button allows users to generate the report in HTML format.
	The Lookup field allows users to browse and select existing items.

Projected Surplus/Deficit List of Accounts Report

Overview

This report compares annual budgets with forecasts to provide projected surplus/deficit information (in both currency amounts and percentages) for each budget account defined under the specified sort sequence criteria.

Navigation

Budgeting & Appropriation ► Reports ► Project Surplus/Deficit List of Accounts Report

Projected Surplus/Deficit List of Accounts Report screen Fields

Field	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Budget Control Type	The Budget Control Type that may be selected as filter criteria for the report.
Currency	The Currency that may be selected as filter criteria for the report.
Comment	The Comment that may be selected as filter criteria for the report.

Budget Variance List Of Accounts Report

Overview

The purpose of the Budget Variance Report - List of Accounts is to display the current budget and actual figures for the report period (Current Period by default, users can change it), the year to date (YTD) Current Budget and Actual figures and the variance for the period and the year to date expressed as a dollar figure and a percentage of the current budget.

Navigation

Budgeting & Appropriation ► Reports ► Budget Variance List Of Accounts Report

Budget Variance List Of Accounts Report screen Fields

Field	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Fiscal Period From	The Fiscal Period From that may be selected as filter criteria for the report.
Fiscal Period To	The Fiscal Period To that may be selected as filter criteria for the report.
Budget Control Type	The Budget Control Type that may be selected as filter criteria for the report.
Currency	The Currency that may be selected as filter criteria for the report.
Comment	The Comment that may be selected as filter criteria for the report.

Free Balance List Of Account Report

Overview

The purpose of the "Free Balance List of Accounts" report is to list the Budget Control Financial Coding Blocks and associated Budget, YTD Actuals, Obligations, Commitments and Free Balance Amounts. The information can be grouped by any concept of any segment of the financial coding block.

Navigation

Budgeting & Appropriation ► Reports ► Free Balance List Of Account Report

Free Balance List Of Account Report screen Fields

Field	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Budget Control Type	The Budget Control Type that may be selected as filter criteria for the report.
Currency	The Currency that may be selected as filter criteria for the report.
Coding Block Description	The Coding Block Description that may be selected as filter criteria for the report.
Comment	The Comment that may be selected as filter criteria for the report.

Projected Surplus/Deficit Summary Report

Overview

This report compares annual budgets with forecasts to provide summarized projected surplus/deficit information (in both currency amounts and percentages) for each budget account defined under the specified sort sequence criteria.

Navigation

Budgeting & Appropriation ► Reports ► Project Surplus/Deficit List of Accounts Report

Projected Surplus/Deficit Summary Report screen Fields

Field	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Budget Control Type	The Budget Control Type that may be selected as filter criteria for the report.
Currency	The Currency that may be selected as filter criteria for the report.
Comment	The Comment that may be selected as filter criteria for the report.

FreeBalance Summary Report

Overview

Navigation

Budgeting & Appropriation ► Reports ► Free Balance List Of Account Report

FreeBalance Summary Report screen Fields

Field	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Budget Control Type	The Budget Control Type that may be selected as filter criteria for the report.
Currency	The Currency that may be selected as filter criteria for the report.
Comment	The Comment that may be selected as filter criteria for the report.

Financial Budget Inquiry Report

Overview

The purpose of the Financial Budget Inquiry report is to display current budget figures for the fiscal year selected based on the selected financial coding block concepts and elements.

Navigation

Budgeting & Appropriation ► Reports ► Financial Budget Inquiry Report

Financial Budget Inquiry Report screen Fields

Field	Description
Report Type	The Report Type that may be selected as filter criteria for the report. Users can see two types report: Detail and Summary.
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Budget Control Type	The Budget Control Type that may be selected as filter criteria for the report.
Print Amount	Allows to select the amount types from drop-down list
Display Currency	The Display Currency that may be selected as filter criteria for the report.
Comment	The Comment that may be selected as filter criteria for the report.

Expenditure And Forecast List Of Accounts Report

Overview

This report provides a detailed itemization of the remaining forecast and projected surplus or deficit information, in both domestic amounts and percentages, for each specified budget account. This information can help you determine whether your annual forecast targets will be achieved.

Navigation

Budgeting & Appropriation ► Reports ► Expenditure And Forecast List Of Accounts Report

Expenditure And Forecast List Of Accounts Report screen Fields

Field	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Currency	The Currency that may be selected as filter criteria for the report.
Budget Control Type	The Budget Control Type that may be selected as filter criteria for the report.
Comment	The Comment that may be selected as filter criteria for the report.

Budget Details Report

Overview

The Budget Details Report displays the annual budget broken down by budget period (e.g. month) based on the criteria selected. The report displays values from the Chart of Accounts tables as specified by users.

Navigation

Budgeting & Appropriation ► Reports ► Budget Details Report

Budget Details Report screen Fields

Field	Description
Fiscal Year	Filter Criteria displaying a list of Fiscal Years in the system.
Fiscal Period Form	The Fiscal Period From that may be selected as filter criteria for the report.
Fiscal Period To	The Fiscal Period To that may be selected as filter criteria for the report.
Original Budget	Check to see in this report.
Transfers	Check to see in this report.
Updates	Check to see in this report.
Current Budget	Check to see in this report.
Allocated	Check to see in this report.
Unallocated	Check to see in this report.
Obligations	Check to see in this report.
Commitments	Check to see in this report.
Actuals	Check to see in this report.
Free Balance	Check to see in this report.
Forecast	Check to see in this report.
Budget Control Type	The Budget Control Type that may be selected as filter criteria for the report.
Segment Group By	Segment group that may be selected as filter criteria for the report.
Concept Group By	Concept group that may be selected as filter criteria for the report.
Hierarchy Rollups Coa Elements	The Hierarchical Elements Restriction that may be selected as filter criteria for the report.The Coding Block restriction that may be selected as filter criteria for the report.

Indicative Commitment Details Report

Overview

The purpose of the "Indicative Commitment Details Report" report is to display details of the indicative commitments in the system. This report allows users to get detailed information for indicative commitments grouping by different fields and using different filters as Fiscal Year, Fiscal Period, Budget Office, Commitment Status or Workflow Status.

Navigation

Budgeting & Appropriation ► Reports ► Indicative Commitment Details Report

Indicative Commitment Details Report screen Fields

Field	Description
Fiscal Year	Filter Criteria displaying a list of Fiscal Years in the system.
Fiscal Period	The Fiscal Period that may be selected as filter criteria for the report.
Commitment ID	The Commitment that may be selected as filter criteria for the report.
Commitment Status	Users can select from ‘Open’ or ‘Closed’. as filter criteria.
Workflow Status	The workflow status that may selected as filter criteria.
Source	Source of the commitment that may be selected as filter criteria.
Currency	The Currency that may be selected as filter criteria for the report.
Budget Office	Budget office that may be selected as filter criteria for the report.
Issue Date	From Date: The From Date that may be selected as filter criteria for the report. To Date: The To Date that may be selected as filter criteria for the report.
Hierarchy Rollups Coa Elements	The Hierarchical Elements Restriction that may be selected as filter criteria for the report.The Coding Block restriction that may be selected as filter criteria for the report.
Comment	The Comment that may be selected as filter criteria for the report.
Group By Type	The Group By Type that may be selected as filter criteria for the report.

Budget Management Report

Overview

This report shows information about the execution status of different elements of the Chart of Accounts. The report allows users to select the kind of elements that he/she wants to analyze.

It displays for each COA element the following information: current budget, actual, difference between current budget and actual and percentage of difference.

It also displays the information by group; users are able to select the grouping criteria using an element or group of elements of the COA. The report also allows filtering the information by coding block (specific coding block, coding block expression or hierarchical coding block elements).

Due to the information include in this report, it is particularly oriented to Managers and Directors.

Navigation

Budgeting & Appropriation ► Reports ► Budget Management Report

Budget Management Report screen Fields

Field	Description
Fiscal Year	Filter Criteria displaying a list of Fiscal Years in the system.
Fiscal Period	The Fiscal Period that may be selected as filter criteria for the report.
Currency	The Currency that may be selected as filter criteria for the report.
Budget Control Type	Contains the budget group where the coding block will be selected.
Comment	A comment for the Financial Budget Overview Report.

Budget Update Transfer Details Report

Overview

The report shows the details from the Budget Control Update Voucher, and groups this information (with appropriate subtotals), and allows users to filter the records on Voucher Type (Update or Transfer), Fiscal Year, Fiscal Period, Voucher Date, Budget Office and Voucher Number.

Navigation

Budgeting & Appropriation ► Reports ► Budget Update Transfer Details Report

Budget Update Transfer Details Report screen Fields

Field	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Fiscal Period From	The Fiscal Period From that may be selected as filter criteria for the report.
Fiscal Period To	The Fiscal Period To that may be selected as filter criteria for the report.
Voucher Type	The Voucher Type that may be selected as filter criteria for the report.
Classification	Allows to select the Classification from drop-down list
Workflow Status	The Workflow Status that may be selected as filter criteria for the report.
Is Include Fiscal Period Distribution	Filter the report by checking the IsIncludeFiscalPeriodDistribution check box.
Voucher Id	The Voucher Id that may be selected as filter criteria for the report.
Voucher Date	The From Date that may be selected as filter criteria for the report. The To Date that may be selected as filter criteria for the report.
Budget Control Type	The Budget Control Type that may be selected as filter criteria for the report.
Institution	The Institution that may be selected as filter criteria for the report.

Field	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Fiscal Period	The Fiscal Period that may be selected as filter criteria for the report.
Comment	The Comment that may be selected as filter criteria for the report.
Group By Segment Concept	The Group By Segment Concept that may be selected as filter criteria for the report.

Field	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Fiscal Period	The Fiscal Period that may be selected as filter criteria for the report.
Print Amount	Allows to select the amount types from drop-down list
Comments	The Comment that may be selected as filter criteria for the report.
Hierarchy Rollups Coa Elements	The Is Hierarchical Elements Restriction that may be selected as filter criteria for the report. The Coding Block restriction that may be selected as filter criteria for the report.

State Budget Status Central And Local Report

Overview

Navigation

Budgeting & Appropriation ► Reports ► Laos Report ► State Budget Status Central And Local Report

State Budget Status Central And Local Report screen Fields

Field	Description
Fiscal Year	Filter Criteria displaying a list of Fiscal Years in the system.
Fiscal Period	Filter Criteria displaying a list of Fiscal Periods in the system.
Print Amount	Allows to select the amount types from drop-down list
Comment	The Comment that may be selected as filter criteria for the report.
Hierarchy Rollups Coa Elements	The Is Hierarchical Elements Restriction that may be selected as filter criteria for the report. The Coding Block restriction that may be selected as filter criteria for the report.

Quarterly Budget Status Statement Report

Objective:

Navigation:

Budgeting & Appropriations ► Reports ► Laos Reports ► Quarterly Budget Status Statement Report

Quarterly Budget Status Statement Report Screen Fields

Fields	Description
Fiscal Year	Filter Criteria displaying a list of Fiscal Years in the system.
Fiscal Period	Filter Criteria displaying a list of Fiscal Periods in the system.
Print Amount	Allows to select the amount types from drop-down list
Comment	The Comment that may be selected as filter criteria for the report.

Expenditure State Budget Status With Commitments And Obligations Report

Overview

Navigation

Budgeting & Appropriation ► Reports ► Laos Report ► Expenditure State Budget Status With Commitments And Obligations report

Expenditure State Budget Status With Commitments And Obligations Report screen Field

Field	Description
Fiscal Year	Filter Criteria displaying a list of Fiscal Years in the system.
Fiscal Period	Filter Criteria displaying a list of Fiscal Periods in the system.
Print Amount	Allows to select the amount types from drop-down list
Comment	The Comment that may be selected as filter criteria for the report.
Hierarchy Rollups Coa Elements	The Is Hierarchical Elements Restriction that may be selected as filter criteria for the report. The Coding Block restriction that may be selected as filter criteria for the report.

Project State Budget Report

Objective

State Budget Plan (Central and Local)' can be taken as base for this report.

Navigation

Budgeting & Appropriation ► Reports ► Laos Report ► Project State Budget Report

Project State Budget Report screen Fields

Field	Description
Fiscal Year	Filter Criteria displaying a list of Fiscal Years in the system.
Print Amount	Allows to select the amount types from drop-down list
Comment	The Comment that may be selected as filter criteria for the report.

Expenditure By Sector Report

Overview

Navigation

Budgeting & Appropriation ► Reports ► Laos Report ► Expenditure By Sector Report

Expenditure By Sector Report screen Field

Field	Description
Fiscal Year	Filter Criteria displaying a list of Fiscal Years in the system.
Print Amount	Allows to select the amount types from drop-down list
Fiscal Period	Filter Criteria displaying a list of Fiscal Years in the system.
Comment	The Comment that may be selected as filter criteria for the report.
Hierarchy Rollups Coa Elements	The Is Hierarchical Elements Restriction that may be selected as filter criteria for the report. The Coding Block restriction that may be selected as filter criteria for the report.

State Budget By Sector Report

Overview

Navigation

Budgeting & Appropriation ► Reports ► Laos Report ► State Budget By Sector Report

State Budget By Sector Report screen Fields

Field	Description
Fiscal Year	Filter Criteria displaying a list of Fiscal Years in the system.
Print Amount	Allows to select the amount types from drop-down list
Comment	The Comment that may be selected as filter criteria for the report.
Hierarchy Rollups Coa Elements	The Is Hierarchical Elements Restriction that may be selected as filter criteria for the report. The Coding Block restriction that may be selected as filter criteria for the report.

Cash Allocation Listing By Economic Classification Report

Overview

Navigation

Budgeting & Appropriation ► Reports ► Laos Report ► Cash Allocation Listing By Economic Classification Report

Cash Allocation Listing By Economic Classification Report screen fields

Field	Description
Fiscal Year	Filter Criteria displaying a list of Fiscal Years in the system.
Budget Control Voucher Type	The Budget Control Voucher Type that may be selected as filter criteria for the report.
Workflow Status	The Workflow Status that may be selected as filter criteria for the report.
Print Amount	Allows to select the amount types from drop-down list
Budget Control Update Voucher	The Budget Control Update Voucher that may be selected as filter criteria for the report.
Comment	The Comment that may be selected as filter criteria for the report.
Approval Date	From Date: The From Date that may be selected as filter criteria for the report. To Date: The To Date that may be selected as filter criteria for the report.
Hierarchy Rollups Coa Elements	The Is Hierarchical Elements Restriction that may be selected as filter criteria for the report. The Coding Block restriction that may be selected as filter criteria for the report.

Expenditure Budget By Office Report

Overview

Navigation

Budgeting & Appropriation ► Reports ► Laos Report ► Expenditure Budget By Office Report

Expenditure Budget By Office Report screen Fields

Fields	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Comment	The Comment that may be selected as filter criteria for the report.
Print Amount	Allows to select amount types from dropdown list
Hierarchy Rollups Coa Elements	The Is Hierarchical Elements Restriction that may be selected as filter criteria for the report. The Coding Block restriction that may be selected as filter criteria for the report.

Expenditure Budget By Ministry/Province

Overview

Navigation

Budgeting & Appropriation ► Reports ► Laos Report ► Expenditure Budget By Ministry/Province

Expenditure Budget By Ministry/Province screen Fields

Fields	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Print Amount	Allows to select amount types from dropdown list
Min/Province	Ministry or Province that may be selected as filter criteria for the report.
Comment	The Comment that may be selected as filter criteria for the report.
Hierarchy Rollups Coa Elements	The Is Hierarchical Elements Restriction that may be selected as filter criteria for the report. The Coding Block restriction that may be selected as filter criteria for the report.

Departmental Budget By Organization

Overview

Navigation

Budgeting & Appropriation ► Reports ► Laos Report ► Departmental Budget By Organization

Departmental Budget By Organization screen Fields

Fields	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Print Amount	Allows to select amount types from dropdown list
Comment	The Comment that may be selected as filter criteria for the report.
Hierarchy Rollups Coa Elements	The Is Hierarchical Elements Restriction that may be selected as filter criteria for the report. The Coding Block restriction that may be selected as filter criteria for the report.

Departmental Budget Status By Organization

Overview

Navigation

Budgeting & Appropriation ► Reports ► Laos Report ► Departmental Budget Status By Organization

Departmental Budget Status By Organization screen Fields

Fields	Description
Fiscal Year	The Fiscal Year that may be selected as filter criteria for the report.
Fiscal Period	The Fiscal Year that may be selected as filter criteria for the report.
Print Amount	Allows to select amount types from dropdown list
Comment	The Comment that may be selected as filter criteria for the report.
Hierarchy Rollups Coa Elements	The Is Hierarchical Elements Restriction that may be selected as filter criteria for the report. The Coding Block restriction that may be selected as filter criteria for the report.

Budget Control Update Voucher Massive Workflow Transition

Overview

This feature allows the user to execute a workflow transition approval for many Budget Control Update Voucher.

Navigation

Budget & appropriation ► Budget Control Update Voucher Massive Workflow Transition

Fields	Description
Fiscal Year	The default fiscal year is current fiscal year. The Fiscal year must be open for the transactions.
Fiscal Period	The default fiscal Period is current fiscal period which is open for the transactions. User can select the fiscal period from the drop down list.
Budget Control Type	Type of the budget control.
From Workflow Stage	It allows the user to select the from workflow stage.
To Workflow Stage	It allows the user to select the to workflow stage.
Budget Control Voucher Type	Budget Control Voucher Type.
Budget Office	The user provide the institution code here or can select it using lookup button.

Philippines Budget Management Functions

Philippines Budget Management Reports

Allotment Management Reports

Notice Of Transfer Allocation

Overview

This report allows users to consult information regarding Registry of Allotments and Notice of Transfer of Allocations.

Navigation

Budget Management ► Philippines Budget Management Functions ► Philippine Budget Management Reports ► Allotment Management Reports ► NTA- Notice Of Transfer Allocation

Notice Of Transfer Allocation Report Screen and Tabs

Fields	Descriptions
Fiscal Year	It allows to select the Fiscal Year to generate the report. The Default value is the current fiscal year.
Organization	It allows the user to enter the Organization ID for the report as a filter. Users can select the department ID using the lookup feature.
Comment	Comment about the report to print on the output report.
Bank:	Description fields to add bank name on the output report.
Addressee Name:	Addressee Name fields to add bank name on the output report.
Bank Address:	Bank Address fields to add bank name on the output report.
Budget Control Update Voucher	Lookup function to add Budget Control Update Voucher filter.

Sub Allotment Advice

Overview

This feature allows operating units to incur obligations within a specified amount during a specified period.

A screenshot of the Sub Allotment Advice feature is available here<. Image is shown as reference material; position and names for labels, fields and buttons are subject to the installed revision, System Parameters and Rendering Control configuration.

Users access Sub Allotment Advice from within the menu through this navigation path: Budget Management ► Philippines Budget Management Functions ► Philippine Budget Management Reports ► Allotment Management Reports ► Sub Allotment Advice

Filters

The following table lists and describes all visible fields for the Sub Allotment Advice, in their default order. Note that some fields depend on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
Fiscal year	It allows application users to select fiscal year from drop-down list.
Organization	It allows application users to select organization elements from lookup feature.
Budget Control Update Voucher	It allows application users to select budget control update voucher from lookup feature.
Addressee Name	It allows to add addressee name.
Addressee Title	It allows to add addressee title.
Project Title	It allows application users to select project title from lookup feature.

Buttons

Button Image	Description
	This button allows users to generate the report as PDF format.
	This button allows users to generate the report as MS Excel format.
	This button allows users to generate the report in RTF format.
	This button allows the users to generate the report in MS Word format.
	The Lookup field allows users to browse and select existing items.

Planning and Performance Management Reports

Financial Plan Report

Overview

This report allows users to analyze OU/agency's performance in the current year and plans during the budget year in terms of obligation program, consistent with its budget level per National Expenditure Program (NEP) inclusive of automatic appropriations for the budget year.

A screenshot of the Financial Plan Report feature is available here<. Image is shown as reference material; position and names for labels, fields and buttons are subject to the installed revision, System Parameters and Rendering Control configuration.

Users access Financial Plan Report from within the menu through this navigation path: Budgeting & Appropriations ► Philippines Budget Management Functions ► Philippine Budget Management Reports ► Planning and Performance Management Reports ► BED 1: Financial Plan

Filters

The following table lists and describes all visible fields for the Financial Plan Report, in their default order. Note that some fields depend on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Fields	Description
Fiscal year	It allows application users to select fiscal year from drop-down list.
BED Level	It allows application users to select BED Level of budget execution docs from drop-down list.
BED Status	It allows application users to select BED Status from drop-down list.
Organization	It allows application users to select organization level from look up feature.

Visible Fields

The following table lists and describes all visible fields for the Financial Plan Report, in their default order. Note that some fields depend on System Parameters and rendering control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration. A sample of the Financial Plan Report is available here.

Field	Description
Report Date	It indicates the report generation date.
Report Time	It indicates the report generation time.
User ID	It shows the user ID who generates the report.
Page Number	It indicates the page number.
Report Name	It indicates the name of the report.
Filter Criteria	It indicates the filters whatever selected by the user.
Department	It indicates the concept department from organization segment
Agency	It indicates the concept agency from organization segment
Operating Unit	It indicates the concept operating unit from organization segment
Organization Code (UACS)	It indicates the code of the selected agency or operating unit.
Report Status	It indicates the current status of the BED Level selected.
UACS CODE	It indicates the UACS code for funding source and PAP.
Current Year's Obligation	It indicates the values from the current year obligation of BED 1
Budget Year Obligation Program	It indicates the values from the budget year obligation program

Buttons

Button Image	Description
	This button allows users to generate the report as PDF format.
	This button allows users to generate the report as MS Excel format.
	This button allows users to generate the report in RTF format.
	This button allows the users to generate the report in MS Word format.
	The Lookup field allows users to browse and select existing items.

SPMR Appropriations, Obligations And Disbursements Report

Overview

It allows the user to generate Registry of Allotments and Notice of Transfer of Allocation report.

Navigation

Budget Management ► Philippines Budget Management Functions ► Philippine Budget Management Reports ► Planning and Performance Management Reports ► Summary of Performance Monitoring Report (SPMR)

SPMR Appropriations, Obligations and Disbursements Report Screen and Tabs

Fields	Descriptions
Fiscal Year	It allows selecting the Fiscal Year to generate the report. The Default value is the current fiscal year.
Fiscal Period From	The Fiscal period from is read-only field. The initial fiscal period of the selected fiscal year as the report filter.
Fiscal Period To	This field allows the user to select the fiscal period from the drop-down list as a filter for the report. It is the range between the fiscal period the user wants to generate the report.
Department	It allows the user to enter the Department ID for the report as a filter. The user can select the department ID using the lookup feature.
Comment	Comment about the report to print on the report.

Performance Indicators

Performance Indicator Voucher

Overview:

This entity is used to update the Performance indicators thru a Voucher. Updates can be either for Target or Actuals, but no new Outcome or Output can be added or deleted.

Navigation:

Budgeting & Appropriation ►Performance Indicator ► Performance Indicator Voucher

Performance Indicator Voucher screen fields:

Fields	Description
Voucher ID	Auto-generated, the system will read the next serial number.
Fiscal Year	Fiscal Year of the Obligation, Default current FY
Voucher Date	Default current system date.
Workflow Status	Depending on the Workflow Configuration Setting for this Entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, Cancelled' Default = ‘Created’
Quarter	Fiscal year quarters, Valid values are: (1,2,3,4)
Description	Description of the Performance Indicator Voucher.
Line Items Details Tab	In this Tab user can select the Performance Indicators for a Voucher and then proceed to enter the values for their correspondant Target or Actual for Outcome/Output Indicators.

Line Item Details Tab

Line Item Details Tab screen fields:

Fields	Description
Serial Number	Auto-Generated Correlative Number (user can not change it) starts with 1 for every new Virement Voucher Line Item.
Performance Indicator ID	Id of the Performance Indicator.
Line Items Details	At moment of creation system will retrieve all Performance Indicators Details records related to the selected Line Items Details in Performance Indicators Voucher so user can select the records to enter the values.

Support Entities

Performance Indicators

Overview:

This entity will be used to set up performance indicators with the combination of Agency Concept of the Organization Segment and Organizational OutCome, Programs Concepts of the Cost Structure/Activity Project (CSAP) Segment.

In short words, this is the Catalogue of Performance Indicators used to evaluate the performance of the Government Agencies.

Navigation:

Budgeting & Appropriation ► Performance Indicators ► Support Entities ► Perfoemance Indicators

Performance Indicator screen fields:

Fields	Description
Application Id	Auto-generated, the system will read the next serial number.
Name	Name of the Performance Indicator.
Fiscal Year	Fiscal Year of the Performance Indicators, Default Value Current Fiscal Year.
Coding Block	Coding Block of the Performance Indicator.
Workflow Status	Depending on the Workflow Configuration Setting for this Entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, Cancelled' Default = ‘Created’
OUTCOME INDICATORS Tab	This is Outcome Indicators related to a Performance Indicator.
OUTPUT INDICATORS Tab	This is Output Indicators related to a Performance Indicator.

OUTCOME INDICATORS Tab

OUTCOME INDICATORS Tab screen Fields:

Fields	Description
Indicator ID	Auto-Generated Correlative Number (user can not change it) starts with 1 for every new Indicator Item.
Indicator Type	Indicator Value (Outcome)
Data Type	Values (Number, Percentage, Description).
Physical Target Q1	User Defined field for Physical Target Q1.
Physical Target Q2	User Defined field for Physical Target Q2.
Physical Target Q3	User Defined field for Physical Target Q3.
Physical Target Q4	User Defined field for Physical Target Q4.
Actuals Q1	Read Only, automatically calculated when a Performance Indicator Voucher is approved.
Actuals Q2	Read Only, automatically calculated when a Performance Indicator Voucher is approved.
Actuals Q3	Read Only, automatically calculated when a Performance Indicator Voucher is approved.
Actuals Q4	Read Only, automatically calculated when a Performance Indicator Voucher is approved.

OUTPUT INDICATORS Tab

OUTPUT INDICATORS Tab screen fields:

Fields	Description
Indicator ID	Auto-Generated Correlative Number (user can not change it) starts with 1 for every new Indicator Item.
Indicator Type	Indicator Value (Outcome)
Data Type	Values (Number, Percentage, Description).
Physical Target Q1	User Defined field for Physical Target Q1.
Physical Target Q2	User Defined field for Physical Target Q2.
Physical Target Q3	User Defined field for Physical Target Q3.
Physical Target Q4	User Defined field for Physical Target Q4.
Actuals Q1	Read Only, automatically calculated when a Performance Indicator Voucher is approved.
Actuals Q2	Read Only, automatically calculated when a Performance Indicator Voucher is approved.
Actuals Q3	Read Only, automatically calculated when a Performance Indicator Voucher is approved.
Actuals Q4	Read Only, automatically calculated when a Performance Indicator Voucher is approved.

Forward Year Obligation Authority Voucher

Overview:

This entity will enable the user to Forward Year Obligation Authority Voucher instances

Navigation:

Budgeting & Appropriation ► Forward Year Obligation Authority Voucher

Forward Year Obligation Authority Voucher screen fields:

Fields	Description
Id	Unique identification code manually entered by users or automatically generated based on parameters.
OAV Date	When the FYOAV instance is 'generated' in the database;
Obligation Authority Type	Obligation authority type, two values available.FOA-Forward Obligational Authority; and MYOA-Multi-Year Obligational Authority;
Budget Control Type	Function used to define the Budget Control Types (e.g., Allotement1, Allotment2, Financial Budget, etc.) and link each type with a predefined COA Group.
Fiscal Year	Captures the Fiscal Year of the Budget Control. Default value is the current Fiscal Year in the system.
Fiscal Period	Captures the Fiscal Period of the Budget Control. Default value is the current Fiscal Period in the system.
Budget Office	The executing office from where Budget Control Update Voucher is created.
Workflow Status	Workflow Status of the Forward Year Obligation Authority Voucher; automatically updated depending on Workflow Configuration.
Posting Status	It is a 'Display only' field and to be updated by the system when the voucher is either saved (then the attribute is updated to save) or temp saved (then the attribute is updated to Temp Saved).
Temporary Number	Serial Number generated by the system when the voucher is Temp Saved.
Not Posted Reason	Users select a reason for not posting the voucher when voucher is Temp Saved; the field clears automatically when the voucher is completely saved.
Origin	The source of the transaction. Available source is Manual, Data Import, and Auto-Approved.
Is Reversed	To indicate if the transaction is reversed.
Is Reversal	To indicate previously transaction is a reversal from a previosly created and approved FYOAV transaction
Reversed OAV	Link between the original FYOAV and the one generated by Reversal business process.
Reversal OAV	Link between the Rervesed FYOAV (generated by the reversal process) and original FYOAV.
Currency	Selected currency for the Voucher. Default is Domestic Currency.
Exchange Rate	Latest active exchange rate for the selected currency other than Domestic Currency.
Created By	Indicates users who created the Budget Control Update Voucher; automatically populated.
Created Date	Indicates the date the Budget Control Update Voucher was created; automatically populated.
Approved By	Indicates users who approved the Budget Control Update Voucher; automatically populated.
Approved Date	Indicates when the Budget Control Update Voucher was approved; automatically populated.
Description	Description of the Forward Year Obligation Authority Voucher
Forward Year Obligation Authority Voucher Line Items	The purpose of this screen is to enable the user with the possibility of creating Forward Year Obligation Authority Voucher Line Items.
Attachments	Collection of zero to more attachments, which are used as supporting documents for the Budget Control Update Voucher.

Forward Year Obligation Authority Voucher Line Items Yearly Distribution Tab

Forward Year Obligation Authority Voucher Line Items Yearly Distribution Tab screen fields:

Fields	Description
Serial Number	Automatic generated, unique identifier per each instance.
Coding Block	The Coding Block Structure
Description	Line item Description
Item Authorized Amount (Domestic)	Authorized Amount (Domestic).
Item Authorized Amount (Foreign)	Authorized Amount (Foreign).
Yearly Amount Distributions	The purpose of this tab is to enable the user with the possibility of Forward Year Obligation Authority Voucher Line Items Yearly Distribution

Forward Year Obligation Authority Voucher Amounts Control

Overview:

This process intends to describe the process of query amounts per Forward Year Obligation Authority Voucher

Navigation:

Budgeting & Appropriation ► Forward Year Obligation Authority Voucher Amounts Control

Forward Year Obligation Authority Voucher Amounts Control screen fields:

Fields	Description
Fiscal Year	Fiscal year of Forward Year Obligation Authority Voucher Amounts Control.
Fiscal Period	Fiscal period of Forward Year Obligation Authority Voucher Amounts Control.
Budget Office	Institution of the Forward Year Obligation Authority Voucher Amounts Control.
Voucher Origin	The source of the transaction. Available source is Manual, Data Import, and Auto-Approved.
Workflow Process Status	Workflow Status of the Forward Year Obligation Authority Voucher; automatically updated depending on Workflow Configuration.
Voucher Date From	Time frame when the voucher was posted
Voucher Date To	Time frame when the voucher was posted
Voucher Details	Details of the Voucher.

Field	Description
Category ID	User generated unique identifier.
Active	If users switches this to False, then this Ctegory can not be used.
Name	User defined Budget Control Grouping Category Item Name.
Description	General description and objectives of the Budget Control Grouping Category Item.