Payment Tracking
Payment Request
Overview
After payment order gets approved and cash plan process has been finished, Payment request is prepared.
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Payment Request screen include the following fields:
| Fields | Description |
| Id | Unique identification code of Payment Request. |
| Workflow Status | Status of the Payment order is shown in this field. For example, Request for approval, paid, approved, created, delivered, etc. |
| Workflow Process Status | Workflow process status is shown in this field. For example, paid (en), cancelled (en), appproved (en), etc. |
| Payment Request Type | Type of request for payment is selected in this field. For example, Direct payment for goods and services, payment for salary and wages, payment for pocurement, etc. |
| Institution | Institution for payment request is selected from the lookup box. |
| Vendor | Vendor to whom the payment is to be made is to be selected from the lookup button. |
| Vendor Name | Name of Vendor is mentioned in this field. |
| Currency | Currency in which payment request is made, which may be domestic currency or any other foriegn currency. |
| Invoice Number | Invoice number against which the payment request is prepared. |
| Amount Claimed | Amount claimed by Vendor is shown in this field by system. |
| Deduction Percentage | Deduction percentage of the invoice amount while making payment request. |
| Deduction Penalty | Penalty amount to be deducted is shown in this field. |
| Deduction Amount | Amount od deduction is calculated and shown in this field. |
| Deduction Penalty Amount | Amount of deduction for penalty is shown in this field. |
| Net Amount | Net amount for payment request is made after deducting the amount for penalty. |
| Drafted By | User by whom the draft for payment request is made. |
| Drafted By Role | Role of the user who prepared the draft. For example, administrative user. |
| Certified By | By which user has the payment request been certified. |
| Certified By Role | Role of the user by whom the payment request has been certified. |
| Approved By | User by whom the payment request has been certified. |
| Approved By Role | Role of the user by whom payment request has been approved. |
| Contract Number | Contract number for which payment request is prepared. |
| Language | Language used to describe Payment request. |
| Description | Description of Payment Request. |
| Payment Request Details | Details of the Payment request is shown under this tab. |
| Attachment | Any attachment regarding Payment request is made in this tab. |
Payment Request Batch Generation
Overview
Payment Request Batch Generation is a batch generation process.This is required by the users in Front Office, Middle Offices and Back office to receive the PRT's in batches .The list of all PRT's assigned to a particular user needs to be generated on the page with the option to select particular PRT's and execute the 'Receive' transitions.
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Treasury Management ► Payment Tracking ► Payment Request Batch Generation
Payment Request Batch Generation Fields and tab
Field | Description |
Fiscal Year | This field by default represenst the current fiscal year. |
Batch Date | The date corresponding to the batch generation. |
Generated by | This field states the current user by default. |
Origin | It defines the origin type for example Manual,Commitment and Contract Management. |
From Stage | It defines the stage from which the batch generation will be classified. |
To Stage | It defines the stage from upto which the batch generation will be classified. |
Payment Request Type | This is an optional field which states the Payment Request Type |
Vendor | This is an optional field which denotes the Vendor related. |
Institution | This is an optional field which denotes the Institution related to the Payment Request Batch Process.
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Net Amount From | While the 'Net Amount From and To' are entered, system validates that 'Net Amount To' is equal or higher than 'Net Amount From'. In any case negative amounts are allowed. |
Net Amount To | While the 'Net Amount From and To' are entered, system validates that 'Net Amount To' is equal or higher than 'Net Amount From'. In any case negative amounts are allowed. |
Payment Tracking Reports
Payment Request Process Report
Overview
Listing a Payment Request status, workflow information, documents related like commitment, obligation, Expense Voucher, Payment, etc. are shown in this report. This report has two parts, Detailed Report and Summary Report.
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Payment Request Process Report screen include the following fields:
| Fields | Description |
| Report Type | Type of report: Details or Summary is to be selected |
| Payment Request | Payment request for which the report is to be generated. |
| Payment Request Type | Type of Payment request is selected. Types may be: Direct payment for goods and services, payment for procurement, apyment for salaries and wages and Apyment per attached list. |
| Payment Request Status | Status of Payment request is selected. Status options are: Created, cashed, paid, received, approved, etc. |
| Request Date From | Date from which payment request for report generation are to be selected. |
| Request Date To | Date upto which payment request for report generation are to be selected. |
| From Date | Date from which data is to be selected. |
| To Date | Date up to which data is to be selected. |
| Vendor | Vendor to whom payment is to be made. |
| Budget Office | Budget office for Payment request is to be selected. |
| User | User by whom Payment request is made, to be selected. |
| Fiscal Year | Fiscal year to which the Payment Request relates. |
| Fiscal Period | Fiscal period to which the payment request relates. |
| Is Range | Whether the Payment request relates a range of purchase order. |
| PO Number From | Id of Payment order from which the Payment request relates. |
| PO Number To | Id of Payment order up to which the Payment request relates. |
| Is Range | Whether the Payment request relates a range of Commitment form. |
| CPV Number From | Id of Commitment form from which the Commitment form relates. |
| CPV Number To | Id of Commitment form up to which the Commitment form relates. |
| Expense Voucher | Expense Voucher to which Payment request relates, is selected in this field. |
| Check Number | Number of check is entered in this field. |
| Coding Block Filter Type | Type of coding block with which data is to be filtered. For example, coding block expression filter, hierarchical coding block element and coding block. |
Payment Request Tracking for Line Ministry Report
Overview
Listing of Payment Request status, workflow information, documents related like Commitment, Obligation, Expense Voucher, Payments, etc. for Line Ministries are genrated from this report.
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Payment Request Tracking For Line Ministry Report screen include the following fields:
| Fields | Description |
| Fiscal Year | Fiscal year to which Payment Request relate, is selected. |
| Payment Request Type | Whether the type of Payment Request is: Direct Payment for goods and Services, Payment for Procurement, payment for salary and Wages, payment per attached list, is selected. |
| Payment Request Status | Status of Payment Request is selected for report generation purpose. Status may be: By Front Office, in back Office TPO Issue, In Front office, Line ministry, etc. |
| Payment Request | Payment Request for which report is to be generated, is selected from the lookup button. |
| Vendor | Vendor to whom payment is to be made, is selected from lookup button. |
| Budget Office | Budget Office to which the Payment Request relates. |
| User | User by whom Payment Request has been approved. |
| From Date | Date from which Payment Request is to be selected for report generation. |
| To Date | Date upto which Payment Request is to be selected for report generation. |
| Is Range | Whether Payment Request falls within Commitment Form range, is checked. |
| CPV Number From | Number of Commitment form from which the range begins. |
| CPV Number To | Number of Commitment form up to which the range ends. |
Payment Request by User Report
Overview
This Report provide the Summary report as well as Details report for the user. It consists of the total number of Payment Requests for each user in Front Office, Middle offices and Back Office in the summary report. For the details report, it consists of Front Office, Middle offices and Back Office with workflow status.
Navigation
Treasury Management ► Payment Tracking ► Payment Tracking Report ►Payment Request by User Report
Payment Request by User Report Screen Fields and Tabs
| Fields | Descriptions |
| Report Type | It allows the user to select the type of report they want to generate i.e. Summary or Details report. |
| Fiscal Year | It displays a List of Fiscal Years in the system. The Default value is the current fiscal year. |
| Payment Request Type | Type of the payment request. |
| Payment Request Status | Payment Request status. |
| Payment Request | Payment request information. The users can select the payment request using the lookup button or user can enter the payment request details. |
| Vendor | Vendor details select from the lookup button or user can provide the vendor code in the input field. |
| Budget Office | It captures the budget office details from the commitment. |
| User | The user detail display in the field. |
| Payment Request Date From | The payment date starts From. The user selects the date using the calendar feature. |
| Payment Request Date To | The payment date starts To. The user selects the date using the calendar feature. |
| Sort By | It displays the information about the report sorting. |
| User Name | Sort by the user. |
| Status | Sort by Status. |
Payment Tracking Management Report
Overview
Listing of Payment Request status, workflow information, documents related like Commitment, Obligation, Expense Voucher, Payments, etc. in order to track payment in Treasury Managment is generated as report from this screen.
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Payment Tracking Management Report screen include the following fields:
| Fields | Description |
| Fiscal Year | Fiscal year for which Payment Tracking management report is to be generated. |
| Fiscal Period From | Fiscal period from when Payment Tracking management report is to be generated. |
| Fiscal Period To | Fiscal period up to when Payment Tracking management report is to be generated. |
| Payment Request Type | Type of Payment request is to be selected. Options are: Direct Payment for goods and services, Payment for procurement, Payment for Salary and Wages, Payment per attached list. |
| Payment Request Status | Status of Payment Request is to be selected. Options are: By Front Office, In Front Office, Line Ministry, etc. |
| Payment Request | Payment Request is to be selected from lookup button. |
| Vendor | Vendor to whom payment is to be made, is to be selected from the lookup button. |
| Budget Office | Budget Office to which Payment Request relates, is to be selected. |
| User | User by whom payment request is approved. |
| Request Date From | Payment Request date from when data are to be retrieved for report generation. |
| Request Date To | Payment request date up to when data are o be retrieved for report generation. |
| Is Range | Whether purchase order is in range for report generation purpose. |
| PO Number From | Id number of Purchase Order from which the range starts. |
| PO Number To | Id nummber of Purchase Order up to which the range lasts. |
| Is Range | Whether Commitment form falls within range for report generation. |
| CPV Number From | Id number of Commitment form which the range starts. |
| CPV Number To | Id numnber of Commitment form up to which the range lasts. |