Overview
A note or memo sent from a business to a customer, informing the customer that money has been added to the customer's account. Credit notes are typically used when products are returned for a refund, when an invoice amount has been overstated, or in other circumstances where the business must return money to the customer.
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Revenue Management ► Credit Notes
Credit Notes Screen Field
| Fields | Descriptions |
| Code | The system generates a Unique identification code of credit note. |
| Fiscal Year | Fiscal year to which the debit note relates. By default, it takes the current fiscal year which is open for Budget Execution. |
| Fiscal Period | Fiscal period to which the debit note relates. By default, it takes the current fiscal period which is open for Budget Execution. |
| Voucher Date | Date of the voucher is mentioned in this field. |
| Collection Agency | Collection agency code is to be mentioned in this field. By Default, it shows the current employee institution code here. |
| Workflow Status | It is updated by the system. Depending on the Workflow Configuration Setting for this feature the basic Stages are: Created, Approval requested, Approved, Cancelled and Rejected. |
| Posting Status | It is updated by the system when the voucher is saved or temp saved. The system shows the following possible value i.e. Saved or Temp Saved. |
| Temp # | Serial Number generated by the system when the voucher is Temp Saved. |
| Not Posted Reason | The user has to select a reason for not posting the voucher when a voucher is Temp Saved, the field should be cleared automatically when the voucher is completely saved. |
| Revenue Credit Note Source | Source of credit note is mentioned here. |
| Batch Number | This field shows the batch number for the Journal Voucher Id. |
| Customer | The information about the customer shows here. By using the lookup feature user selects the customer code. |
| Currency | It allows the users to select the currency for the credit note. The system shows the domestic currency by default here. |
| Exchange Rate | It shows the latest active exchange rate for the selected currency which is linked to the Expenditures. The user can change the exchange rate if it is allowed. |
| Is Template? | It is to indicate if the Invoice can be used as a template for recurring vouchers. The default value is No. |
| Template Name | The template name that can be used for retrieval. |
| Recurs on Next Period? | An indicator to automatically duplicate the Invoice next period and Temp Save it upon period closing. The default value is No. |
| Total Amount (Domestic) | It shows the total domestic amount of all Credit Note Items which is calculated by the system. The Default value is Zero. |
| Total Amount (Foreign) | It shows the total Foreign amount of all Credit Note Items which is calculated by the system if the transaction currency selected as foreign. The Default value is Zero. |
| Journal Entry Voucher | It shows the ID of the Journal Voucher auto-generated when the Credit Note is approved. JV ID will be populated by the system. |
| Payment Mode | The default value will be populated automatically from the selected Customer information if defined, if not defined in the Customer, it will be populated from the selected institution. |
| Payment Location | It allows the User to specify the Payment Location for this transaction. |
| Offset Code | This feature allows to mentioned the Accounts receivable. |
| Created By | The system shows the user details by whom Credit note is created. |
| Created Date | It shows the current system date and time when the credit note is created. |
| Approved By | It displays the user information by whom credit note is approved. |
| Approved Date | Date on which credit note is approved. |
| Description | Full description of Credit note. |
Overview
Supporting documents of Credit note are added through this tab.
Attachment Tab Screen Fields
| Fields | Description |
| Id | Consecutive number auto generated by the system. It will be unique within the system. Visible to the user. |
| Attachment Classification | The format of the attachment. It allows the user to select the document type. |
| Title | Title of the attachment. |
| Description | A brief description of the attachment. |
| Attachment | It allows the user to select the attachment file. |
| Date Time | It displays the current system date and time of the attachment creation. |
| Date | Attachment date selects the date from the calendar feature. |
| User | User information of the attachment creation. |
Overview
Item of Credit note item is entered through this tab.
Revenue Credit Note Item Screen Field
| Fields | Description |
| Item Number | The item number of Credit note item. |
| Amount (Domestic) | Amount of the item mentioned in credit note in domestic currency. |
| Amount (Foreign) | Amount of the item mentioned in credit note in foreign currency. |
| Coding Block | Coding block of credit note item. |
| Description | Description of the credit note item. |
| Revenue Credit Note Applied Item | Applied item is added through this tab. |
| Attachments | Supporting documents are added through this tab. |
Overview
Supporting documents of Credit note item are added through this tab.
Attachment Tab Screen Fields
| Fields | Description |
| Id | Consecutive number auto generated by the system. It will be unique within the system. Visible to the user. |
| Attachment Classification | The format of the attachment. It allows the user to select the document type. |
| Title | Title of the attachment. |
| Description | A brief description of the attachment. |
| Attachment | It allows the user to select the attachment file. |
| Date Time | It displays the current system date and time of the attachment creation. |
| Date | Attachment date selects the date from the calendar feature. |
| User | User information of the attachment creation. |
Overview
Applied items of Credit Note are added through this tab.
Revenue Credit Note Applied item Field Description
| Fields | Description |
| Item Number | Item number of Credit note applied item. |
| Is On Account Settlement | Whether the item is on account settlement, is mentioned in this field. |
| Revenue Invoice | Relevant Revenue Invoice is selected from the lookup button. |
| Revenue Invoice Payment Detail | Payment detail of Revenue Invoice is to be selected from the dropdown box. E.g. Cash, Cheque, etc. |
| Original Domestic Amount | Original Amount expressed in domestic currency. |
| Original Foreign Amount | Original Amount expressed in foreign currency. |
| Applied Domestic Amount | Applied Amount expressed in domestic currency. |
| Applied Foreign Amount | Applied Amount expressed in foreign currency. |
| Net Domestic Amount | Net amount in domestic currency. |
| Net Foreign Amount | Net amount in foreign currency. |