Field

Description

Serial Number

Item Correlative Number, system generated (user can not change it) for each inserted item, starts with 1 for every new commitment.

Coding Block

Usually the level of this coding block will be same level as GL 

Status

To indicate if the Item is open and can be spent or closed. When an Item is fully spent (i.e. remaining balance equals zero)  then the status should automatically show as Closed
‘Open’,
‘Closed’
Default value is ‘Open’

Tolerance Amount

Users can only use either the Tolerance Percentage or Tolerance Amount.

Amount (Domestic)

Read Only calculated field Display Total Distributed Domestic Amount for each item (Should equal to relevant Item Amount)

Amount (Foreign)

Read Only calculated field Display Total Distributed Foreign Amount for each item (Should equal to relevant Item Amount)

Current Amount (Domestic)

Calculated field, Display only.
By default this attribute will get same value as Total Domestic Amount.
After distribution is closed, this will get value that was finally used, in case not full amount was used.

Current Amount (Foreign)

Calculated field, Display only.
By default this attribute will get same value as Total Foreign Amount.
After distribution is closed, this will get value that was finally used, in case not full amount was used.

YTD Actual (Domestic)

Read Only calculated field Display Total Domestic YTD Actual Amount for each item (Total Domestic YTD Actual amount of the relevant distribution items)

YTD Actual (Foreign)

Read Only calculated field Display Total Foreign YTD Actual Amount for each item (Total Foreign YTD Actual amount of the relevant distribution items)

Obligated (Domestic)

Read Only calculated field Display Total Domestic Obligated Amount for each item (Total Domestic Obligated Amount of the relevant distribution items)

Obligated (Foreign)

Read Only calculated field Display Total Foreign Obligated Amount for each item (Total Foreign Obligated Amount of the relevant distribution items)

Balance (Domestic)

Read Only calculated field Display Total Domestic  Balance of each Item (Item Current Amount – Domestic YTD Actual – Domestic Obligated Amount)

Balance (Foreign)

Read Only calculated field Display Total Foreign Balance of each Item (Item Current Foreign Amount – Foreign YTD Actual – Foreign Obligated Amount)

Language

Language use to enter Description.

Description

Full description of the commitment item.

Distributions Tab

To distribute the total of each Item over different Fiscal Periods. The total distributed amount must equal the Item amount.