Obligation Item

Obligation Item screen fields and Tab

Field

Description

Serial Number

Automatically generated serial number for the Obligation Item. Begins with 1 for each new Obligation.

Coding Block

The Coding Block for the Obligation Item.

Commitment

The Commitment linked to the Obligation Item.

Commitment Item

The Commitment Item linked to the Obligation Item.

Close Remaining Amount of Commitment Item

If the item amount is less than the selected commitment item balance, users can select this attribute to close the remaining balance.

Status

The Status of the Obligation Item indicates if the Item is open and can be spent, or closed.

Amount Original (Domestic)
If parameter "Uses original amount in obligation" = TRUE and Workflow Status is Approved then Total Domestic Amount Original = Total Domestic Amount.
This Field is only when Workflow Status is Approved. It is a read only field.
Amount Original (Foreign)
If parameter "Uses original amount in obligation" = TRUE and Workflow Status is Approved then Total Foreign Amount Original = Total Foreign Amount.
This Field is only when Workflow Status is Approved. It is a read only field.

Amount (Domestic)

The Total Distributed Domestic Amount for each item automatically calculated.

Amount (Foreign)

The Total Distributed Foreign Amount for each item; automatically calculated.

Current Amount (Domestic)

It is a display only field. It is calculated from domestic amounts that finally used.

Current Amount (Foreign)

It is a display only field. It is calculated from foreign amounts that finally used.

YTD Actual (Domestic)

The Total Domestic YTD Actual Amount for each item; automatically calculated.

YTD Actual (Foreign)

The Total Foreign YTD Actual Amount for each item; automatically calculated.

Balance (Domestic)

The Total Domestic Balance of each Item; automatically calculated.

Balance (Foreign)

The Total Foreign Balance of each Item; automatically calculated.

Exchange Differential AmountRead only calculated field. Displays Exchange differential amount of each Item. Default is Zero.

Language

Language use to enter description.

Description

A Description of the Obligation Item.

Distributions Tab

Contains the list of the Distribution items for the Obligation.

 

Obligation Item Distribution

Obligation Item Distribution screen fields

Field

Description

Fiscal Year

The Fiscal Year of the Obligation Item Distribution.

Fiscal Period

The Fiscal Period of the Item Distribution.

Status

The Status of the Item Distribution; indicates if the distribution Item is open and can be spent, or closed.

Amount (Domestic)

The Distributed Domestic Amount of the Item Distribution.

Amount (Foreign)

The Distributed Foreign Amount of the Item Distribution.

Current Amount (Domestic)

It is a display only field. It is calculated from domestic amounts that finally used. 

Current Amount (Foreign)

It is a display only field. It is calculated from foreign amounts that finally used.

YTD Actual (Domestic)

The Actual Domestic YTD amount for the Item Distribution; automatically calculated

YTD Actual (Foreign)

The Actual Foreign YTD amount for the Item Distribution; automatically calculated.

Balance (Domestic)

The Domestic Balance amount for the Item Distribution; automatically calculated.

Balance (Foreign)

The Foreign Balance amount for the Item Distribution; automatically calculated.

Exchange Differential AmountRead only calculated field. Displays Exchange differential amount of each Item. Default is Zero.
Amount Original (Domestic)
If parameter "Uses original amount in obligation" = TRUE and Workflow Status is Approved then Total Domestic Amount Original = Total Domestic Amount.
This Field is only when Workflow Status is Approved. It is a read only field.
Amount Original (Foreign)
If parameter "Uses original amount in obligation" = TRUE and Workflow Status is Approved then Total Foreign Amount Original = Total Foreign Amount.
This Field is only when Workflow Status is Approved. It is a read only field.

 

Structure Of Project Obligation

Structure Of Project Obligation tab screen fields

Field

Description

Serial Number

Unique identifier that identifies a Line of Project with external financing. It is assigned automatically by the system.

Agreement ID

Unique identifier that identifies an ID of Agreement.

Project Structure

Unique identifier that identifies an ID of Project Structure Code.

Expense CategoryUnique identifier that identifies an ID of Expense category Code.

Amount (Domestic)

Assigned Domestic Amount of Project with external financing.

Amount (Foreign)

Assigned Foreign Amount of Project with external financing.

Total YTD Actual Domestic Amount

Read only calculated field. Displays Total Domestic YTD Actual Amount for each item (Total Domestic YTD Actual Amount of the relevant distribution items). Default is zero.

Total YTD Actual Foreign Amount

Read Only calculated field. Displays Total Foreign YTD Actual Amount for each item (Total Foreign YTD Actual Amount of the relevant distribution items). Default is zero.

Total Balance Domestic Amount

Read only calculated field. Displays total domestic balance of each Item. Default is zero.

Total Balance Foreign Amount

Read only calculated field. Displays total foreign balance of each Item. Default is zero.

Is Counter PartIndicates if it is a counterpart.