Overview
Files regarding the validity of the ownership are required to be attached in order to keep a record of it. The attachment of the files showing the validity of the ownership is done using this Import Ownership Validation Files window.
Navigation
Procurement ► Ownership Validation ► Import Files
Import Files screen Fields
Field | Description |
Files to Import | Files regarding ownership validation are attached in this screen by clicking on the Choose file icon. It is mandatory. |
Overview
License identification describes the License Registration Identification retrieved from Domestic Trade. This is the source data for the relationship between Vendor and License. Each time the result of a search is returned from the Domestic Trade interface the data is received by this entity to be used by the users, for query purpose, and evaluation in case the search by name gives more than one results.
Navigation
Procurement ► Ownership Validation ► License Identification
License Identification screen Fields
Field | Description |
ID Number | This filed represents unique License Identification code of License Holder’s. |
Start Date | Date when the License Registration happens is mentioned in this field. |
Type | This field represents type of the License Holder’s, possible values are Individual, Individual Enterprise and Non-Individual Enterprise. |
Enterprise Type | This field represents type of the enterprise, possible values are Company, Individual/ Sole Trade, Non-profit organisation, other, partnership, trust and un-incorpored. |
Name | Name under which the license got registered is mentioned in this field. |
End Date | Date when the license expires is recorded in this field. |
Activity | License Commercial Activity Code is mentioned in this field. |
Person | This field refers to the person entity related to the license to be selected from the look up button available for this field. |
Overview
Ownership Validation Load Control contains the log of load external information. When the load is executed the results of load will be stored in this entity.
Navigation
Procurement ► Ownership Validation ► Load Control
Load Control screen Fields
Field | Description |
Data Source | This field refers to interface data source Id from the File loaded. |
File Name | File name loaded is entered in this field. |
Uploaded On | Date when data is loaded is recorded in this field. |
Uploaded By | Date when data is loaded gets entered in this field. |
Domains Read | Number of domains read from the file is mentioned in this field. |
Domains Created | Number of domains created in local database is recorded in his field. |
Domains Updated | Number of domains updated in local database is reported in this field |
| Domains Rejected | Number of domains deleted in local database is reported in this field |
Overview
A Person screen describes the general information of a person defined in the system. The person can be a legal person in case it is a company, or a natural person in case it is an Individual, also has a name, a birth date and the Identification defined by the Person Identification Type. A person can be related with a vendor when it has been registered to participate in the Procurement Process.
Navigation
Procurement ► Ownership Validation ► Person
Person screen Fields
Field | Description |
Person Type | Defines the type of the person. Possible values for this fields are- Legal person, Natural person and Undefined. |
Person Identification Type | Reference to Person Identification Type is defined in this specification field. |
Identification Number | Identification Number assigned to the person is entered in this field. This must be unique by Identification Type in this screen. |
Name | Name of the person is mentioned in this field. |
Birth Date | The date when the Person was born is mentioned here. In the case of Legal Person, it is the date of Registration. |
Is Tax Identification Number Valid | This field indicates whether the Tax Identification Number of the Person has been validated from The Revenue Services. Default Value for this is ‘False’. |
Tax Identification Number | Tax identification Number of the Person is mentioned in this field. |
Is Trade License Number Valid | Trade License Number of the Person is entered in this field. |
Trade License Number | This field indicates when the Trade License Number of the Person has been validated from The Trade License Issuer. Default Value for this field is ‘False’. |
Created by | This field refers to the Application User. |
Created Date | Date when Person has been created. |
Vendor | Reference to Vendor mentioned in the field. |
Overview
A Person Identification Type defines the Owner Identification. This Identification Number can be validated when it is entered in the person screen by the format defined in Person Identification type by using a regular expression. Like for the identification Code 1, with Name ‘License’, the format ‘\[0-9]{4}-[0-9]+\’ can be used which means when Person is entered the value of Identification Number is validated against the regular expression defined in format, where the first values are 4 numbers followed by ‘-’ and another group of numbers.
Navigation
Procurement ► Ownership Validation ► Person Identification Type
Person Identification Type screen Fields
Field | Description |
ID | This is a code for the Identification Type inserted by users. |
Format | Regular expression that is used to validate the format is mentioned in this field. |
Type | The following Custom Domain Types are available- Tax Identification Number, Trade License Number, Vendor Number, Electoral Card Number and Passport Number. |
Language | Country specific language used to describe the owner identification is mentioned in this field. |
Name | Name / Short Description of Identification Type are mentioned in this field. |
Overview
Person Relationship describes the relationship between two persons or same person. In the case of Identification Relationship, the person relationship is defined of a specific Person Relationship Type, between the two persons. It is also identified when this relationship started and also when this relationship ends. Because there are some relationships that must be approved by users before to be included in the Person Relationship evaluation a status is required for those to be requested and approved.
Navigation
Procurement ► Ownership Validation ► Person Relationship
Person Relationship screen Fields
Field | Description |
Relationship Type | Reference to the Relationship Type Code is made in this field. |
Person From | Reference to Person from whom the relationship is created is mentioned in this field. |
Person To | Reference to Person to whom the relationship is created in this field. |
Identification Number | Identification Number assigned to the person is entered in this field. This must be validated against the format defined in the Person Identification Type referenced by the Person Relationship Type. |
Percentage | Percentage value varying between 0 and 100 is entered in this field. The sum of Percentages for the relationships to a ‘Person To’ cannot exceed 100. |
Start Date | Date when the person relationship started is mentioned in this field. |
End Date | Date when the relationship end is entered in this field. |
Relationship Status | This is a close domain with the possible values- created, requested, approved, inactive, no exists, confirmed, confirmed and rejected. Default value is created for this field. |
Created by | Reference to Application User who created the particular person relationship is made in this field. This field must be generated automatically by system. |
Created Date | Date when the relationship has been created gets mentioned in his field. This field must be generated automatically by system. |
Approved by | Reference to Application User by whom this person relationship has been approved is mentioned in this field. This field must be generated automatically by system. |
Approved Date | Date when the relationship has been approved is mentioned in this field. This field must be generated automatically by system. |
Overview
Person relationship type defines the Type of Relationships that can happen between two persons. Like Owner relationship between a Natural Person and a Legal Person. One may say that Natural Person is ‘Owner’ of Legal Person. Those types of relationships are identified and defined to be recorded in the relationship identification process.
Navigation
Procurement ► Ownership Validation ► Person Relationship Type
Person Relationship Type screen Fields
Field | Description |
ID | Id to identify the person relationship type is entered in this field. |
Direction | This is a Close Domain with possible values- From, to and both. |
Is Name Related | This field can be checked to identify when two owners are related by name. Default Value is ‘False’. It defines when multiple valid Person Relationships of this Type are allowed |
Allow multiple Valid | This field can be checked like in the case of the relationship between the same persons for The Tax Identification Number, it cannot allow multiple valid. |
Allow Same Person | This field identify when the relationship must be defined between the same persons like in the case of a person Identification relationship. Default Value for this field is ‘False’. |
Is Owner | This field identify when the value for percentage is required. Default Value is ‘False’. |
Is Identification | This field identify when the value for Identification is required. The default value for this field is ‘False’. |
Person Identification Type | Reference to Person Identification Type is made in this field. |
Weight | Weight used to evaluate the relationship is done in this field. Value may be put between 0 and 100. |
Evaluation Type | This is a Close Domain with possible values- Individual and Combined. |
Evaluation Criteria | This is a Close Domain with possible values- Multiple From same person, Multiple To same Person, Multiple Both same Person and Approved and valid. |
Created by | Reference to Application User is mentioned in this field. This field must be generated automatically by system. There is a details button which may be clicked to view the details regarding the application user. |
Created Date | Date when Person Relationship Type has been created is mentioned in this field. This field must be generated automatically by system. |
Language | Country specific language used to enter the data relating to the relationship type of the person is mentioned in this field. |
Name | Name for the relationship is entered in this field. |
Description | Description for the relationship is mentioned in this field. |
Overview
Tax identification describes the registration information received from the Revenue Service, based on search by Tax Identification Number or Name. It contains the Tax payer’s identification data, source information for Vendor and TIN relationship. Each time the result of a search is returned from the Revenue interface the data is received by this screen to be used by users, for query purpose, and evaluation in case the search by name give more than one results.
Navigation
Procurement ► Ownership Validation ► Tax Identification
Tax Identification screen Fields
Field | Description |
ID Number | This is a unique identification code entering which is mandatory. |
Start Date | Date when the owner’s tax registration happens is mentioned in this field. |
Type | This is a Close Domain field with the possible values are Individual, Individual Enterprise and Non-Individual Enterprise. |
Enterprise Type | This is a close domain field with the possible values are Company, Individual/ Sole Trade, Non-profit organisation, other, partnership, trust and un-incorporate. |
Legal Name | Legal Name of the owner at Tax Registration is mentioned in this field. |
Trade Name | Trade Name of the owner at Tax Registration is mentioned in this field. |
Family Name | Family Name of the owner at Registration is mentioned in this field. |
First Name | First Name of the owner at Registration is entered in this field. |
Other Name | Other Name of the owner at Registration inserted in this field. |
Birth Date | Birth date at Registration is mentioned in this field. |
Close Date | Date when Tax Registration becomes invalid is recorded in this field. |
Sector | Tax Sector identification is mentioned in this field. |
Activity | Tax Activity identification is mentioned in this field. |
Person | Reference to Person relating to it is mentioned in this field. |
Overview
Update Person Relationship refers updating Person relationship. Person relationship describes the relationship between two persons or same Person in the case of Identification Relationship. The Person relationship is defined of a specific Person Relationship Type: between the two persons, it is also identified when this relationship started and also when this relationship ends. Because there are some relationships that must be approved by users before to be included in the Person Relationship evaluation a status is required for those to be requested and approved.
Navigation
Procurement ► Ownership Validation ► Update Person Relationship
Update Person Relationship screen Fields
Field | Description |
Procurement Document | Procurement document may be added by clicking on lookup button for updating the person relationship. |
Matching name count when searching by name | Number of matching names to be searched is mentioned in this field. Default value for this field is two. |