Bid Process

Bid Response

Overview

Bidders use this functionalities to submit their bids (bid responses).

This facility allows Vendors to submit their bids using the form specified in the bidding documents where Technical and Finalcial proposal are sealed in two (2) separate sealed envelopes.  Bids may be submitted electronically or manually.

 

Navigation

My PhilGEPS ► Bid response

 

Bid Response Screen Fields

FieldDescription
IdUnique identifier. Setup parameter to determine if entered by user or system generated.
Official Receipt (OR) NumberOfficial Receipt Number issued by PhilGEPS.
Is Joint Venture

Possible Value is TRUE or FALSE.

Default value is 'FALSE'.
NoticeAssociates the Bid Response documents to the Notice.
VendorAssociates the Bid Response to the Vendor submitting the bid documents.
Bid Response Type

Possible values is Manual or Electronic;

Default value is 'Electronic'.

Workflow Status

Possible values are 'Created'; 'Pending'; ‘Submitted’; ‘Withdraw’; 'Eligible'.

Default value is 'Created'.

Workflow Process TransitionTransition of the the workflow process on the basis of workflow status.
Response Received Date Time

The combination of Response Received Date & Time.

Response Name of Person Who DeliversName of the person who delivers the response.
Submitted ByUser that created the Response.
Bid ReceiptOn a Bid Response is posted, a Bid Receipt must be generated and saved as an Attachment.
Bid Response DetailOne or more Bid Response Detail - Procurement Document Detail
Bid Notice Line ItemThe submitter responsible, selects the notice line items defined by the vendor in the documents manually delivered.

 

Procedure

Users: Suppliers & Buyer

  1. User is logged into the system.
  2. User goes to Bid Response option.
  3. System presents Bid Response form.
  4. User clicks on ‘Create’ Button.
  5. User files out the Bid Response form presented by the system.
  6. User attaches the supporting file(s) and clicks ‘Save’ button.
  7. If users does not save the Bid Supplement information, system does not record it.

 

Bid Notice Line Item

Overview

The submitter who is responsible, selects the notice line items defined by the vendor in the documents manually delivered.

 

Bid Response Details

Overview

This entity contains the detail of every Bid Response.

 

Bid Response Details Screen Fields

FieldsDescription
Response Detail IdSystem auto-generated, visible to the user, not updatable by the user.
Envelope number

Possible Values are Envelope1-Eligibility; Envelope1-Technical; Envelope2-Financial.

Default Value is 'Envelope1-Eligibility'.

Response CommentsAdditional information regarding the Response Detail.

 

Bid Supliment

Overview

It describes the supplemental bidding documents in response to Vendor set of queries and/or revisions to the initial documents uploaded.

 

Navigation

My PhilGEPS ► Bid Supliment

 

Bid Supliment Screen Fields and Tabs

Field Description
CodeUnique identifier. Setup parameter to determine if entered by user or system generated. When system generated, it will be left padded with zeros.
NoticeThe Notice that will be modified by the supplement
Workflow Status

Possible Values is Create; Approval Requested; Approved; Cancelled. Default value is 'Created'

Workflow Process TransitionTransition process of the workflow status.
Bid Supplement Title NoThe “bulletin Number’ of the Supplement.
Date Published

The combination of Date and Time. When the supplement was approved.

Date Submitted The combination of Date and Time. When the supplement was submitted for approval.
AttachmentsThe user must upload attachments against the Bid Supplement.
ActivitiesThe notice activities present in the Notice.
Doccuments ChecklistAttach notice checklist doccuments.

Procedure

User: Buyer

  1. User is logged into the system.
  2. User goes to Bid Supliment option.
  3. System presents Bid Supliment form.
  4. User clicks on ‘Create’ Button.
  5. User fills out the Bid Supliment information form presented by the system.
  6. User attach the attachments, Activities and Doccuments Checklist for a particular Bid Supliment.
  7. User clicks ‘Save’ button to save the Bid Supliment information.
  8. If user does not save the Bid Supliment information, system does not record it.