Auditors

Overview

Refers to Catalogue containing information related to Auditors registered in the system.  The Auditors have to be registered and approved by the System Administrator in order to participate in a bid as an observer.

 

Navigation

Registration ► Auditors

 

Auditors screen field and Tabs

Field

Description

Id

Unique identifier. Setup parameter determines if entered by user or system generated. If system generated, it becomes left padded with zeros.

Active

 This checkbox is marked as checked/unchecked. By default it is marked Checked.

WorkFlow Status

Possible values are Created; Send for Approval; Approved; Rejected. Default Value is 'Created'.

Acronym

Acronym of the Agency.

Former Name

Former Name field of the auditor.

Government Branch

Government Branch to which the Government Agency belongs.

Organization Type

Type of organisation to classify the Audit Agency.

Tax Identification Number

Tax identification number associated with the Auditor.

Website

The corresponding website associated with the Auditor.

Country

Country of the Auditor.

Region

Region for Registration purposes.

Street Address

Street Address of the auditor.

ZipCode

Zip code for registration purposes.

Description

A short description about the Auditor.

Agency Name

Name of the Agency.

Registered Through Web Portal

This checkbox is marked as checked/unchecked.

Approved Date

Date in which the auditor was approved by the assigned system admin or user.

Auditors

Selection of Government employees as auditor.

Institutions

Assigned Institutions as an auditor.
Supporting Documents

Supporting documents to the PhilGEPS Business relationship

Audit Individual Agency

Selection of Government employees as ab auditor for Individual Agency.

 

Procedure

Auditor Registration

User: ADMIN and AUDITOR

  1.     Auditor select Online Registration Option on the log in page.
  2.     Enters the email and submit, system will send the registration form in email.
  3.     Auditor opens the Registration form from email and enters the required information.
  4.     Auditor submits the Registration form for approval from PhilGEPS.
  5.     Submission creates a pending task for ADMIN users.
  6.     Pending task appears in screen for ADMIN Users to open and check the details of submitted information.
  7.     ADMIN user have the option to check for potential duplicates that already exist based on TIN number.
  8.     ADMIN user has the option to Approve or Reject the agency registration.
  9.     If Approved, system generates the User automatically based on the combination of first character of First Name and complete Last  Name, and sends the email notification to the contact’s email containing Username and password.
  10.     If Rejected, information stays in the system but with status = Rejected.