Overview
This is a Management document that records the lifecycle of each transaction of the execution to the budget of each recipient institutions grants.
Navigation
Document Of Execution ERG screen fields
Field | Description |
Code | Unique identification code. |
Workflow Status | This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'. |
Fiscal Year | Fiscal Year of the voucher. Default: current Financial Year. |
Fiscal Period | Fiscal Period of the voucher. Default: current period. |
Voucher Date | Shows the Voucher date. By Default shows System date. |
Budget Office | This field contains budget office Id. |
Execution Type | The basic Stages are ‘COM’, ‘DEV’, ‘CYD’. By default set as 'COM'. |
Source Document Number | Number of the source doccument |
Document Type | Unique code that identifies the document type. |
No Of Supporting Document | No. of document that supports the transaction. |
Total Value Of Transaction | The value of total transaction which is not editable by the user. |
Deduction Amount | Automatically recorded by the system. Default value is zero. |
Total Amount | Total Value of the transaction. |
Is Revolving Fund Execution | Indicates if ERG Voucher is for execution with Revolving Funds. Default Value = FALSE |
Is Multifold Funding Source | Checked if the management will be paid with different funding sources. Default is unchecked. |
Executes Project | It indicates whether the record is execution of externally funded projects. Default value false. |
Project Id | Unique identifier that identifies an ID of project. |
Treasury Bank Account | If multifold funding source is unchecked, then the field is enable. Here, user must select payer account. If multifold funding source is checked then the is field disable. |
Bank Account Number | System automatically displays the bank account number. |
Bank Account Bank Name | System automatically displays the bank account bank name. |
Language | Country Specific Language |
Description | Describes the concept of the Transfer |
Created By | Populated automatically by the system. |
Date and Time of Creation | Populated automatically by the system during creation time of the record. |
Approved By | Populated automatically by the system, when the doccument gets approved. |
Date Approved | Populated automatically by the system during time and date of the doccument approval. |
Entities Receiving Transfer Detail | Details of entities receiving grants of Management documents that records the lifecycle of each transaction of the execution to the budget. |
ERG Paying Account | Collection of one to many Paying Account |
Overview
Details of Paying Account of Management documents that records the lifecycle of each transaction of the execution to the budget.
Field | Description |
Serial Number | Unique Number for Each Document Of ERG Paying Account. This number is System Generated. |
Treasury Bank Account | Government’s Bank Account from where the payment gets issued. Only Bank Accounts (linked to the selected treasury bank account) having the currency same as the voucher currency is allowed. |
Bank Account Number | System will automatically display the bank account number. |
Bank Account Bank Name | System will automatically display the bank account bank name. |
| Total Value Of Payment | Total value of payment, for an account. |
Overview
Details of entities receiving grants of Management documents that records the lifecycle of each transaction of the execution to the budget.
Field | Description |
Serial Number | Unique Number for Each Document Of Entities Receiving Transfers Details. This number is System Generated. |
Grantee | Unique code that identifies the Entities receiving grants. |
Item Code | Item cose related to Grant Id. |
Total Value Of Transaction | Total Amount When Currency is Domestic. |
| Amount Deduction | Amount deduction is automatically recorded by the system. |
| Total Amount | Total value of transaction. Read only. |
No. Document of expense | No. Document of execution of expense. Automatically assigned by the system. When the document is "approved". |
Overview
This Tab contien the deductions details to the record and control the Document of execution ERG .
Deduction Details screen fields
| Fields | Description |
| Serial Number | Unique serial number generated by the system. |
| Deduction and Retention | Deduction and retention details. The system should present a list of values for selection by the user or search functionality. |
| Deduction Type | System will automatically display the Offset code for Deduction Type |
Offset Code | System will automatically display the Offset code. |
Deduction name | System will automatically display the Deduction name. |
Retention origin | Retention origin should be manually entered by the user. |
Domestic Amount | Amount value of Deduction Details, Where Currency is Domestic. |
Overview
This Tab contains the list of project structures by “Grants” that must be related with details of the “Document of execution ERG (Voucher)”.
ERG Project structure screen fields
| Fields | Description |
| Serial Number | Unique serial number generated by the system. |
| Is Counterpart | Check box to genrate ERG Project structure as a counterpart. By default unchecked. |
| Domestic Amount | Amount value of Project Structure, Where Currency is Domestic. |