Auction

Bid Customer Evaluation

Overview

The Bid Customer Evaluation is used to add any desired documents to the Evaluation Bid Auction.

Bid Customer Evaluation

Overview

This feature evaluates the customers who are participating in the auction.

Navigation

Assets ► Auction ► Bid Customer Evaluation

Bid Customer Evaluation screen Fields and Tabs

Field	Description
Code	Unique identifier. Automatically generated by the system.
Evaluation concluded	Checkbox by default unchecked.
Reasons	Reasons of Bid Customer Evaluation.
Customer	Bid Customer Evaluation customer reference.
Created By	Shows the user id who creates the auction.
Evaluation Bid Auction	Evaluation Bid Auction reference for Bid Customer Evaluation.
Eligibility	Eligibility Status of the customer.
Financial Evolution	Status of the Financial Evolution.
Financial Evolution Result	Status of the Financial Evolution Result.
Final Result	Final result of the Bid Customer Evaluation.
Language	Country specific language used.
Remarks	Complete Description of the Bid Customer Evaluation.

Document Warranty

Overview

The Document Warranty Tab is used to include any Document Warranty for Register of Auction.

Document Warranty Tab Screen Fields

Field	Description
ID	Unique identification code manually entered by users or automatically generated based on parameters.
Active	Active checkbox by default checked.
Is Mandatory	Is Mandatory checkbox by default checked.
Created By	User reference id who creates Document Warranty.
Amount Warranty	Warranty of the amount.
Registration Date	Date of the registration.
Language	Language for that Document Warranty file.
Description	Any description of the Document Warranty or additional information not included in the uploaded document can be included here.

Evaluation Commitee

Overview

The Evaluation Commitee is used to attach any desired documents to Register of Auction.

Evaluation Commitee Tab Screen Fields

Field	Description
Sequence Number	Unique identification code manually entered by users or automatically generated based on parameters.
Responsible for Auction	Check box by default unchecked.
Employee	Employee reference number.
Designation Date	Date for the evaluation.
Created By	Shows the user id who creates the auction.
Date and Time of Creation	The date and time on which the evaluation is uploaded.
Observations	Observation details by the user.
Language	Language for that Attachment file.

Evaluation Committee

Overview

This feature is used to carry the assignment of each of the people who formed the committee to evaluate each of the auction, these people are officials belonging to the institution wherein said process is affected.

Evaluation Files Tab

Overview

The Evaluation Files is used to attach any desired documents to the Evaluation Bid Auction.

Evaluation Files Tab

Field	Description
ID	Unique identification code manually entered by users or automatically generated based on parameters.
Language	Country Specific Language used to register the description.
Title	Title of attachment uploaded.
Description	Any description of the attachment or additional information not included in the uploaded document can be included here.
Attachment	Choose respective file to upload.
Date Time	The date and time the attachment was uploaded.
User	The name of users uploading the attachment.
Language	Language for that Attachment file.

Register Of Auction

Overview

This feature is used to keep track of the auction to be recorded within institutions, bearing the control start date, end date and auction mode this can be a sealed envelope or hammer.

Navigation

Assets ► Auction ► Register of Auction

Register of Auction screen Fields and Tabs

Field	Description
ID	Unique identifier. Automatically generated by the system.
Workflow	Shows the workflow status.eg. Created.
Fiscal Year	Fiscal Year when this voucher is created. Automatically assigned by the system with current fiscal year.
Fiscal Period	Fiscal Period when this voucher was created. Automatically assigned by the system with the current fiscal period.
Institution	Accounting office code.
Mode Auction	This attribute can take one of the following values, Closed envelope, Hammer.
Award Item Level	An Auction can be Full Lot i.e. False or Item award Level i.e. True.
Currency	To allow the user to select the Type of Currency. Default is Domestic Currency.
Exchange Rate	Rate of the Exchange.
Date Initial For Receipt Of Bidding	The Date from the Initial Date the Auctions.
End Date For Receipt Of Bidding	The Date from the End Date the Auctions.
Number Of Days To Review Bidding	Number of days to review bidding, this value for default is 0.
Opening Date	The Date from the Opening Date the Auctions.
Payment Method	Reference to an existing Payment Method from the Payment Method feature.
Total Amount Base	This amount is calculated by the sum of all items registered for this auction.
Amount Total Sales	When the process of sale is made the sum of all goods sold is made and the total amount of the amount of auction sale to be updated.
Created By	Shows the user id who creates the auction.
Date and Time of Creation	System Current Date time, Populated automatically by the system at creation time of the record.
Approved By	Populated automatically by the system when corresponding workflow reaches its last Approval.
Date And Time Of Approval	System Current Date time. Populated automatically by the system when corresponding workflow reaches its last Approval.
Language	Country specific language used.
Description	Complete Description of the Auction.
Comment	Comment of the auction.
Awarded	This Field is Read Only; an Auction can be Is Awarded = 'True' or Not Is Awarded = 'False'.
Reason For Not Awarded	This Field is Read Only, Contains Description of the reason for Not Awarded Auction.
Reason For Cancelled	This Field is Read Only, Contains Description of the reason for cancelled Auction.
Auction Items Tab	Auction Items Tab includes items reference to the auction.

Document Warranty

Overview

The Document Warranty Tab is used to include any Document Warranty for Register of Auction.

Document Warranty Tab screen field

Field	Description
ID	Unique identification code manually entered by users or automatically generated based on parameters.
Active	Active checkbox by default checked.
Is Mandatory	Is Mandatory checkbox by default checked.
Created By	User reference id who creates Document Warranty.
Amount Warranty	Warranty of the amount.
Registration Date	Date of the registration.
Language	Language for that Document Warranty file.
Description	Any description of the Document Warranty or additional information not included in the uploaded document can be included here.

Evaluation Committee

Overview

The Evaluation Commitee is used to attach any desired documents to Register of Auction.

Evaluating Commitee Tab Screen Field

Field	Description
Sequence Number	Unique identification code manually entered by users or automatically generated based on parameters.
Responsible for Auction	Check box by default unchecked.
Employee	Employee reference number
Designation Date	Date for the evaluation.
Created By	Shows the user id who creates the auction.
Date and Time of Creation	The date and time on which the evaluation is uploaded.
Observations	Observation details by the user.
Language	Language for that Attachment file.

Registration Of Bid

Overview

Feature in which the information is storing the bids submitted by each of the bidders.

Navigation

Assets ► Auction ► Registration of Bid

Registration of Bid screen Fields and Tabs

Field	Description
ID	Unique identifier. Automatically generated by the system.
Workflow	Shows the workflow status.eg. Created.
Register of Auction	Reference Id of register of Auction.
Customer	Bidding customer reference.
Created By	Shows the user id who creates the auction.
Registration Date	System Current Date time, Populated automatically by the system at creation time of the record.
Approved By	Populated automatically by the system when corresponding workflow reaches its last Approval.
Date And Time Of Approval	System Current Date time. Populated automatically by the system when corresponding workflow reaches its last Approval.
Language	Country specific language used.
Observations	Complete Description of the Bid.
Reason for Cancellation	Bid Cancellation reason.

Document Warranty Of Bid Tab

Overview

The Document Warranty Of Bid is used to attach any desired documents to the Registration Of Bid.

Document Warranty of Bid Tab

Field	Description
ID	Unique identification code manually entered by users or automatically generated based on parameters.
Document Warranty	Document warranty reference.
Payment Method	Payment method for the bid.
Amount Warranty Biding	Bidding warranty amount.
Number of Document	Number of documents attached.
Created By	User reference id who creates Document Warranty.
Registration Date	Date of the registration.

Items Of Bid

Overview

The Items Of Bid Tab is used to include any Items Of Bid of a Registration Of Bid.

Items of Bid Tab screen Field

Field	Description
ID	Unique identification code manually entered by users or automatically generated based on parameters.
Auction Item	Items for auction.
Amount Bidding	Bidding amount.
Created By	User reference id who creates Items Of Bid.
Registration Date	Date of the registration.

Templates For Sales

Overview

This feature used to add templates for the sales.

Navigation

Assets ► Auction ► Templates for Sales

Templates for Sales screen Fields and Tabs

Fields	Description
Id	Unique identifier code. Automatically generated by the system.
Active	Default value is true. If this value is changed to False, such Template for Sales can’t be selected again and it will remain for references purposes only.
Language	Country specific language used.
Institution	Institution associated with Sales.
Name	Receipt Type Name.
Text 1	User will defines here the text to be use on the report.
Text 2	User will defines here the text to be use on the report.