Budget Virement

Consolidate Virement Voucher

Overview

This feature allows the  user to create a consolidate or unconsolidate virement voucher, grouping one or many virements vouchers to next hierarchy level, after creating the New virement voucher the system must update all virement voucher consolidated (childs) with the corresponing ID on Voucher and Detail Entities or update with zero if is a unconsolidate.

 

Navigation

Budgeting & Appropriation ► Budget Virement ► Consolidate Virement Voucher

 

Consolidate Virement Voucher screen fields and Tab

Field

Description

Fiscal Year

The fiscal year selected for the grouping.

Virement Voucher Update Type

Indicates the Virement Voucher Update Type. After selecting this field system must populated the following fields Virement Type and Budget Control Type.

Virement Type

This depends of value selected in (a) Virement Voucher Update Type (in Base of Budget Control Update Voucher Classification).

Budget Control Type

This depends of value selected in Virement Voucher Update Type (in Base of Budget Control Update Voucher Classification with two values selected in previous fields Virement Voucher Update Type and Virement Type).

Currency

Currency symbol resembling the currency used.

Budget Office

Budget Office selected from the pre-created list.

Update Higher Level Budget Controls

A checkbox with possible values TRUE/FALSE.Default value is TRUE. If True it will update the higher levels of Budget Controls.

Virement Voucher

This feature shows the consolidate or unconsolidate virement voucher, grouping one or many virements vouchers to next hierarchy level.

 

Linked Virements Group

Overview

This feature helps to acertain that all linked vouchers should be approved together,  and don't allow individual voucher to be approved.

 

Navigation

Menu  Budgeting & Appropriation ► Budget Virement ► Linked Virements Group

 

Linked Virements Group screen fields and Tab

Field

Description

ID

Unique identification code automatically generated by the system.

Virement Type

The Virement type selected form the dropdown list.

Budget Office

The budget office associated with the vouchers.

Reference Number

User defined refrence for the virement grouping.

Language

Country specific language used for description.

Description

Short Description regarding the Linked Virement Group.

Virement Voucher

This entity shows all the related linked vouchers which are grouped and approved together.

 

Reports

Approved Virements Per Entity Report

Overview

The Updates per Entity Report displays percentage of variation between original amounts and current amounts per CoA.

 

Navigation

Menu  Budgeting & Appropriation ► Budget Virement  Reports ► Approved Virements Per Entity Report

 

Approved Virements Per Entity Report screen fields

FieldDescription

Fiscal Year

Corresponding fiscal year associated with the report

Fiscal Period

Corresponding fiscal period associated with the report

Currency

Currency symbol realted with the report and must be shown in the output.

Virement Type

Virement Type for which the report will be generated.

Budget Control Type

Signifies the particular budget control type selected to generate the report.

Comment

Comment on the Budget Virements Report For National Assembly Report

 

Budget Virements Report For National Assembly Report

Overview

The Budget Virements Report displays the amounts of decreases and increases per program, subprogram, activity and financing source and organization for each institution, showing also voucher’s reference number and date of approval. The report shows a header section with the reference law information. Below, it displays the amounts per CoA (Coding block).

 

Navigation

Budgeting & Appropriation ► Budget Virement Reports ► Budget Virements Report For National Assembly Report

 

Budget Virements Report For National Assembly Report screen fields

FieldDescription

Fiscal Year

Corresponding fiscal year associated with the report

Fiscal Period

Corresponding fiscal period associated with the report

Currency

Currency symbol realted with the report and must be shown in the output.

Workflow Status

The workflow status of the Vouchers for which the report will be generated.

Budget Control Type

Signifies the particular budget control type selected to generate the report.

Comment

Comment on the Budget Virements Report For National Assembly Report

 

 

Virement Detail Per Entity Report

Overview

The Virement Detail per Entity Report displays virement amounts per virement type comparing against budget originals and updates per CoA.

 

Navigation

Budgeting & Appropriation ► Budget Virement  Reports ► Virement Detail Per Entity Report

 

Virements Detail Per Entity Report screen fields

FieldDescription

Fiscal Year

Corresponding fiscal year associated with the report

Fiscal Period

Corresponding fiscal period associated with the report

Currency

Currency symbol realted with the report and must be shown in the output.

Virement Type

Virement Type for which the report will be generated.

Budget Control Type

Signifies the particular budget control type selected to generate the report.

Comment

Comment on the Budget Virements Report For National Assembly Report

 

Virement Per Period Report

Overview

The Virements per Period Report displays increases and decreases virements to general budget, adding some detail information about virement number and date of approval.

 

Navigation

Menu ► Budgeting & Appropriation ► Budget Virement  Reports ► Virement Detail Per Period Report

 

Virements Detail Per Period Report screen fields

FieldDescription

Fiscal Year

Corresponding fiscal year associated with the report.

Fiscal Period

Corresponding fiscal period associated with the report.

Budget Control Type

Signifies the particular budget control type selected to generate the report.

Workflow StatusThe workflow status of the Vouchers for which the report will be generated
Voucher NumberUser can select any specific Voucher ID to see the report of that.

Comment

Comment on the Budget Virements Report For National Assembly Report

 

Virement Types Report

Overview

The Virements types Report displays a list of total amounts of budget increases per Coding Block and Institution filtered by virement type.

 

Navigation

Budgeting & Appropriation ► Budget Virement  Reports ► Virement Types Report

 

Virements Types Report  screen fields

FieldDescription

Fiscal Year

Corresponding fiscal year associated with the report.

Fiscal Period

Corresponding fiscal period associated with the report.

Currency

Currency symbol realted with the report and must be shown in the output.

Workflow Status

The workflow status of the Vouchers for which the report will be generated.

Budget Control Type

Signifies the particular budget control type selected to generate the report.

Virement Type

The Virement Type for the report.

 

Virement Voucher Detail Report

Overview

The Virements Voucher Detail Report displays the details of the Virements Voucher Line Items, showing requested and approved amounts per Institution. The report shows a header section with the document data. Below, it displays the amounts per CoA (Coding block).

 

Navigation

Budgeting & Appropriation ► Budget Virement Reports ►Virement Voucher Detail Report

 

Virement Voucher Detail Report screen fields

FieldDescription

Fiscal Year

Fiscal year of the report to be generated.

Fiscal Period

Fiscal period of the report to be generated.

Currency

Sumbol of the currency must be shown in accordance with the choosen currency.

Budget Control Type

The Budget control type associated with the report.

Virement Voucher Update Type

This is used to capture the virement type value. This value must filter next attribute i.e Virement Type and hich must be derivations of Virement Voucher Update Type

Virement Type

This is used to capture the virement classification value. This value must be filtered depending on attribute Virement Voucher Update Type

Voucher Number

Serial number associated with the voucher.

Comment

Comment on the report.

 

Virements Expenses Invoices Report

Overview

The Virements Expenses - Invoices Report displays the details of the Virements Voucher Line Items, showing balanced amounts per groups of Coding Blocks and Resources per Institution.

The report shows a header section with the document data. Below, it displays the balanced amounts per CoA (Coding block and Resources).

 

Navigation

Budgeting & Appropriation ► Budget Virement Reports ►Virements Expenses Invoices Report

 

Virements Expenses Invoices Report screen fields

FieldDescription
Fiscal YearCorresponding fiscal year associated with the voucher.
Fiscal PeriodCorresponding fiscal period associated with the voucher.
Budget Control typeThe budget cobtrol type associated with the report.
CommentComment regarding the report

 

Support Entities

Virement Support Document

Overview

This feature allows to user to create a catalog for support document for virements.

 

Navigation

Budgeting & Appropriation ► Budget Virements ► Support Entities ► Virement Support Document

 

Virement Support Document screen field

FieldDescription

Code

Auto-generated unique identifier, the system will read the next serial number.

Active

A checkbox whose possible values are TRUE/FALSE.Default value is TRUE

Language

Country specific language used.

Name

Name of the support document.

Description

Short description on the support document.

 

Virement Voucher

Overview

Virement Voucher allow the users for any organization to update or transfer budget between different level of organization or between same level but with different conditions set on virement type and virement validation rules.

 

Navigation

Budgeting & Appropriation ► Budget Virement ► Virement Voucher

 

Virement Voucher screen fields and Tab

FieldDescription

Id

Unique system created identification code.

Workflow Status

Depending on the Workflow Configuration Setting for this Entity the basic Stages are: ‘Created’, ‘Approval Requested’,'Verified1','PreApproved', ‘Approved’, ‘Rejected’, 'Void', 'Cancelled'.

Budget Control Type

Combo Box to select the Budget Control Type from the BC Types listCombo Box to select the Budget Control Type from the BC Types list

Fiscal Year

Fiscal Year of the Obligation, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)

Fiscal Period

Fiscal Period of the Obligation, Default current period

Voucher Date

Default current system date.System must not allow to enter a future date

Virement Voucher Update Type

Voucher Update Type.

Virement Type

Must be populated from values in name with active.

Budget Office

Budget Office Code.

Posting Status

This field is a 'Display Only' field and will be updated by the system when the voucher is either saved (then the attribute is updated to Saved) or temp saved (then the attribute is updated to Temp Saved).

Temp #

“Calculated/Updated Read Only Field” Serial Number generated by the system when the voucher is Temp Saved.

Not Posted Reason

The user will select a reason for not posting the voucher when voucher is Temp Saved, the field should be cleared automatically when the voucher is completely saved.

Language

Country specific language used.

Description

A short description on the Voucher.

Currency

It allow the user to select the Voucher Currency. Default is Domestic Currency.

Exchange Rate

Will show the latest active exchange rate for the selected currency which is linked to the Appropriations, users can change the rate if allowed in the Appropriations parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1 (because default currency is Domestic).

Update Higher Level Budget Controls

An indicator to allow updating the higher-level Budget Controls once the lower control is updated through the this voucher.

Reference Law

List all information by name allow lookup Virement Support Document

Reference Number

Indicate reference number like virement authorization.

Reference Date

Indicate Date of reference number.

Debit Requested Amount (Domestic)

Display field shows the Total Domestic requested debit amount of all line item. Default is Zero.

Debit Requested Amount (Foreign)

Display field shows the Total Foreign requested debit amount of all line item. Default is Zero.

Debit Approved Amount (Domestic)

Display field shows the Total Domestic approved debit amount of all line item. Default is Zero.

Debit Approved Amount (Foreign)

Display field shows the Total Foreign approved debit amount of all line item. Default is Zero

Credit Requested Amount (Domestic)

Display field shows the Total Domestic requested credit amount of all line item. Default is Zero.

Credit Requested Amount (Foreign)

Displa Credit Approved Amount (Foreign) y field shows the Total Foreign requested credit amount of all line item. Default is Zero.

Credit Approved Amount (Domestic)

Display field shows the Total Domestic approved credit amount of all line item. Default is Zero.

Credit Approved Amount (Foreign)

Display field shows the Total Foreign approved credit amount of all line item. Default is Zero.

Consolidated

Value “True” indicate that the virement is consolidated in another virement (in superior level), “False” is not consolidated.

Consolidated VoucherIndicates the consolidated voucher id when the Voucher is consolidated.

Created By

Automatically populated by the system

Created On

Automatically populated by the system at creation time of the record.

Approved By

Automatically populated by the system when last approval stage is reach in corresponding workflow (transition 4 completed)

Approved On

Automatically populated by the system

Items

Collection of 1 to many Virement Items.

Attachments

Collection of zero to more attachments, which will be used as supporting documents

 

Attachments

Attachment Tab screen Fields

FieldDescription
IdUnique identification code manually entered by users or automatically generated based on parameters.
Attachment ClassificationClassification of the attachment can be selected here.
TitleName of Attachment.
DescriptionA detailed Description of the attachment.
AttachmentAllows users to search through personal files for the file users want to attach.
DateThe Date that the Requisition was processed gets mentioned in this field.
 

Virement Voucher Item

Virement Voucher Item tab screen fields

FieldDescription

Serial Number

Unique system created identification code.

Coding Block

Coding Block of the Voucher.

Language

Country specific language used for description.

DescriptionDescription of the Voucher Item.
Debit Requested Amount (Domestic)Display field shows the Total Domestic requested debit amount of all line item. Default is Zero.
Debit Requested Amount (Foreign)Display field shows the Total Foreign requested debit amount of all line item. Default is Zero.
Debit Approved Amount (Domestic)Display field shows the Total Domestic approved debit amount of all line item. Default is Zero.
Debit Approved Amount (Foreign)Display field shows the Total Foreign approved debit amount of all line item. Default is Zero.
Credit Requested Amount (Domestic)Display field shows the Total Domestic requested credit amount of all line item. Default is Zero.
Credit Requested Amount (Foreign)Display field shows the Total Foreign requested credit amount of all line item. Default is Zero.
Credit Approved Amount (Domestic)Display field shows the Total Domestic approved credit amount of all line item. Default is Zero
Credit Approved Amount (Foreign)Display field shows the Total Foreign approved credit amount of all line item. Default is Zero.