Overview
This feature allows the user to create a consolidate or unconsolidate virement voucher, grouping one or many virements vouchers to next hierarchy level, after creating the New virement voucher the system must update all virement voucher consolidated (childs) with the corresponing ID on Voucher and Detail Entities or update with zero if is a unconsolidate.
Navigation
Budgeting & Appropriation ► Budget Virement ► Consolidate Virement Voucher
Consolidate Virement Voucher screen fields and Tab
Field | Description |
Fiscal Year | The fiscal year selected for the grouping. |
Virement Voucher Update Type | Indicates the Virement Voucher Update Type. After selecting this field system must populated the following fields Virement Type and Budget Control Type. |
Virement Type | This depends of value selected in (a) Virement Voucher Update Type (in Base of Budget Control Update Voucher Classification). |
Budget Control Type | This depends of value selected in Virement Voucher Update Type (in Base of Budget Control Update Voucher Classification with two values selected in previous fields Virement Voucher Update Type and Virement Type). |
Currency | Currency symbol resembling the currency used. |
Budget Office | Budget Office selected from the pre-created list. |
Update Higher Level Budget Controls | A checkbox with possible values TRUE/FALSE.Default value is TRUE. If True it will update the higher levels of Budget Controls. |
Virement Voucher | This feature shows the consolidate or unconsolidate virement voucher, grouping one or many virements vouchers to next hierarchy level. |
Overview
This feature helps to acertain that all linked vouchers should be approved together, and don't allow individual voucher to be approved.
Navigation
Menu ► Budgeting & Appropriation ► Budget Virement ► Linked Virements Group
Linked Virements Group screen fields and Tab
Field | Description |
ID | Unique identification code automatically generated by the system. |
Virement Type | The Virement type selected form the dropdown list. |
Budget Office | The budget office associated with the vouchers. |
Reference Number | User defined refrence for the virement grouping. |
Language | Country specific language used for description. |
Description | Short Description regarding the Linked Virement Group. |
Virement Voucher | This entity shows all the related linked vouchers which are grouped and approved together. |
Overview
The Updates per Entity Report displays percentage of variation between original amounts and current amounts per CoA.
Navigation
Menu ► Budgeting & Appropriation ► Budget Virement ► Reports ► Approved Virements Per Entity Report
Approved Virements Per Entity Report screen fields
Field | Description |
Fiscal Year | Corresponding fiscal year associated with the report |
Fiscal Period | Corresponding fiscal period associated with the report |
Currency | Currency symbol realted with the report and must be shown in the output. |
Virement Type | Virement Type for which the report will be generated. |
Budget Control Type | Signifies the particular budget control type selected to generate the report. |
Comment | Comment on the Budget Virements Report For National Assembly Report |
Overview
The Budget Virements Report displays the amounts of decreases and increases per program, subprogram, activity and financing source and organization for each institution, showing also voucher’s reference number and date of approval. The report shows a header section with the reference law information. Below, it displays the amounts per CoA (Coding block).
Navigation
Budgeting & Appropriation ► Budget Virement ► Reports ► Budget Virements Report For National Assembly Report
Budget Virements Report For National Assembly Report screen fields
Field | Description |
Fiscal Year | Corresponding fiscal year associated with the report |
Fiscal Period | Corresponding fiscal period associated with the report |
Currency | Currency symbol realted with the report and must be shown in the output. |
Workflow Status | The workflow status of the Vouchers for which the report will be generated. |
Budget Control Type | Signifies the particular budget control type selected to generate the report. |
Comment | Comment on the Budget Virements Report For National Assembly Report |
Overview
The Virement Detail per Entity Report displays virement amounts per virement type comparing against budget originals and updates per CoA.
Navigation
Budgeting & Appropriation ► Budget Virement ► Reports ► Virement Detail Per Entity Report
Virements Detail Per Entity Report screen fields
Field | Description |
Fiscal Year | Corresponding fiscal year associated with the report |
Fiscal Period | Corresponding fiscal period associated with the report |
Currency | Currency symbol realted with the report and must be shown in the output. |
Virement Type | Virement Type for which the report will be generated. |
Budget Control Type | Signifies the particular budget control type selected to generate the report. |
Comment | Comment on the Budget Virements Report For National Assembly Report |
Overview
The Virements per Period Report displays increases and decreases virements to general budget, adding some detail information about virement number and date of approval.
Navigation
Menu ► Budgeting & Appropriation ► Budget Virement ► Reports ► Virement Detail Per Period Report
Virements Detail Per Period Report screen fields
Field | Description |
Fiscal Year | Corresponding fiscal year associated with the report. |
Fiscal Period | Corresponding fiscal period associated with the report. |
Budget Control Type | Signifies the particular budget control type selected to generate the report. |
Workflow Status | The workflow status of the Vouchers for which the report will be generated |
Voucher Number | User can select any specific Voucher ID to see the report of that. |
Comment | Comment on the Budget Virements Report For National Assembly Report |
Overview
The Virements types Report displays a list of total amounts of budget increases per Coding Block and Institution filtered by virement type.
Navigation
Budgeting & Appropriation ► Budget Virement ► Reports ► Virement Types Report
Virements Types Report screen fields
Field | Description |
Fiscal Year | Corresponding fiscal year associated with the report. |
Fiscal Period | Corresponding fiscal period associated with the report. |
Currency | Currency symbol realted with the report and must be shown in the output. |
Workflow Status | The workflow status of the Vouchers for which the report will be generated. |
Budget Control Type | Signifies the particular budget control type selected to generate the report. |
Virement Type | The Virement Type for the report. |
Overview
The Virements Voucher Detail Report displays the details of the Virements Voucher Line Items, showing requested and approved amounts per Institution. The report shows a header section with the document data. Below, it displays the amounts per CoA (Coding block).
Navigation
Budgeting & Appropriation ► Budget Virement ► Reports ►Virement Voucher Detail Report
Virement Voucher Detail Report screen fields
Field | Description |
Fiscal Year | Fiscal year of the report to be generated. |
Fiscal Period | Fiscal period of the report to be generated. |
Currency | Sumbol of the currency must be shown in accordance with the choosen currency. |
Budget Control Type | The Budget control type associated with the report. |
Virement Voucher Update Type | This is used to capture the virement type value. This value must filter next attribute i.e Virement Type and hich must be derivations of Virement Voucher Update Type |
Virement Type | This is used to capture the virement classification value. This value must be filtered depending on attribute Virement Voucher Update Type |
Voucher Number | Serial number associated with the voucher. |
Comment | Comment on the report. |
Overview
The Virements Expenses - Invoices Report displays the details of the Virements Voucher Line Items, showing balanced amounts per groups of Coding Blocks and Resources per Institution.
The report shows a header section with the document data. Below, it displays the balanced amounts per CoA (Coding block and Resources).
Navigation
Budgeting & Appropriation ► Budget Virement ► Reports ►Virements Expenses Invoices Report
Virements Expenses Invoices Report screen fields
Field | Description |
Fiscal Year | Corresponding fiscal year associated with the voucher. |
Fiscal Period | Corresponding fiscal period associated with the voucher. |
Budget Control type | The budget cobtrol type associated with the report. |
Comment | Comment regarding the report |
Overview
This feature allows to user to create a catalog for support document for virements.
Navigation
Budgeting & Appropriation ► Budget Virements ► Support Entities ► Virement Support Document
Virement Support Document screen field
Field | Description |
Code | Auto-generated unique identifier, the system will read the next serial number. |
Active | A checkbox whose possible values are TRUE/FALSE.Default value is TRUE |
Language | Country specific language used. |
Name | Name of the support document. |
Description | Short description on the support document. |
Overview
Virement Voucher allow the users for any organization to update or transfer budget between different level of organization or between same level but with different conditions set on virement type and virement validation rules.
Navigation
Budgeting & Appropriation ► Budget Virement ► Virement Voucher
Virement Voucher screen fields and Tab
Field | Description |
Id | Unique system created identification code. |
Workflow Status | Depending on the Workflow Configuration Setting for this Entity the basic Stages are: ‘Created’, ‘Approval Requested’,'Verified1','PreApproved', ‘Approved’, ‘Rejected’, 'Void', 'Cancelled'. |
Budget Control Type | Combo Box to select the Budget Control Type from the BC Types listCombo Box to select the Budget Control Type from the BC Types list |
Fiscal Year | Fiscal Year of the Obligation, Default current FY (where 'Current Fiscal Year for Budget Execution' is True) |
Fiscal Period | Fiscal Period of the Obligation, Default current period |
Voucher Date | Default current system date.System must not allow to enter a future date |
Virement Voucher Update Type | Voucher Update Type. |
Virement Type | Must be populated from values in name with active. |
Budget Office | Budget Office Code. |
Posting Status | This field is a 'Display Only' field and will be updated by the system when the voucher is either saved (then the attribute is updated to Saved) or temp saved (then the attribute is updated to Temp Saved). |
Temp # | “Calculated/Updated Read Only Field” Serial Number generated by the system when the voucher is Temp Saved. |
Not Posted Reason | The user will select a reason for not posting the voucher when voucher is Temp Saved, the field should be cleared automatically when the voucher is completely saved. |
Language | Country specific language used. |
Description | A short description on the Voucher. |
Currency | It allow the user to select the Voucher Currency. Default is Domestic Currency. |
Exchange Rate | Will show the latest active exchange rate for the selected currency which is linked to the Appropriations, users can change the rate if allowed in the Appropriations parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1 (because default currency is Domestic). |
Update Higher Level Budget Controls | An indicator to allow updating the higher-level Budget Controls once the lower control is updated through the this voucher. |
Reference Law | List all information by name allow lookup Virement Support Document |
Reference Number | Indicate reference number like virement authorization. |
Reference Date | Indicate Date of reference number. |
Debit Requested Amount (Domestic) | Display field shows the Total Domestic requested debit amount of all line item. Default is Zero. |
Debit Requested Amount (Foreign) | Display field shows the Total Foreign requested debit amount of all line item. Default is Zero. |
Debit Approved Amount (Domestic) | Display field shows the Total Domestic approved debit amount of all line item. Default is Zero. |
Debit Approved Amount (Foreign) | Display field shows the Total Foreign approved debit amount of all line item. Default is Zero |
Credit Requested Amount (Domestic) | Display field shows the Total Domestic requested credit amount of all line item. Default is Zero. |
Credit Requested Amount (Foreign) | Displa Credit Approved Amount (Foreign) y field shows the Total Foreign requested credit amount of all line item. Default is Zero. |
Credit Approved Amount (Domestic) | Display field shows the Total Domestic approved credit amount of all line item. Default is Zero. |
Credit Approved Amount (Foreign) | Display field shows the Total Foreign approved credit amount of all line item. Default is Zero. |
Consolidated | Value “True” indicate that the virement is consolidated in another virement (in superior level), “False” is not consolidated. |
Consolidated Voucher | Indicates the consolidated voucher id when the Voucher is consolidated. |
Created By | Automatically populated by the system |
Created On | Automatically populated by the system at creation time of the record. |
Approved By | Automatically populated by the system when last approval stage is reach in corresponding workflow (transition 4 completed) |
Approved On | Automatically populated by the system |
Items | Collection of 1 to many Virement Items. |
Attachments | Collection of zero to more attachments, which will be used as supporting documents |
Attachment Tab screen Fields
Field | Description |
Id | Unique identification code manually entered by users or automatically generated based on parameters. |
Attachment Classification | Classification of the attachment can be selected here. |
Title | Name of Attachment. |
Description | A detailed Description of the attachment. |
Attachment | Allows users to search through personal files for the file users want to attach. |
Date | The Date that the Requisition was processed gets mentioned in this field. |
Virement Voucher Item tab screen fields
Field | Description |
Serial Number | Unique system created identification code. |
Coding Block | Coding Block of the Voucher. |
Language | Country specific language used for description. |
Description | Description of the Voucher Item. |
Debit Requested Amount (Domestic) | Display field shows the Total Domestic requested debit amount of all line item. Default is Zero. |
Debit Requested Amount (Foreign) | Display field shows the Total Foreign requested debit amount of all line item. Default is Zero. |
Debit Approved Amount (Domestic) | Display field shows the Total Domestic approved debit amount of all line item. Default is Zero. |
Debit Approved Amount (Foreign) | Display field shows the Total Foreign approved debit amount of all line item. Default is Zero. |
Credit Requested Amount (Domestic) | Display field shows the Total Domestic requested credit amount of all line item. Default is Zero. |
Credit Requested Amount (Foreign) | Display field shows the Total Foreign requested credit amount of all line item. Default is Zero. |
Credit Approved Amount (Domestic) | Display field shows the Total Domestic approved credit amount of all line item. Default is Zero |
Credit Approved Amount (Foreign) | Display field shows the Total Foreign approved credit amount of all line item. Default is Zero. |