Overview
The Budget Allocation Planning Voucher enables an organization to establish a budget financial control set to different levels, periods and budget control types. This feature allow to control the posting and approval a financial transactions of Commitments and Accrual.
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Budgeting & Appropriation ► Budget Allocation Planning ► Budget Allocation Planning Voucher
Budget Allocation Planning Voucher screen fields
Field | Description |
Id | The Voucher unique ID, can be either system generated or manual based on Appropriation parameters, if system generated then each voucher type will have different serial. If defined as Auto-generated, the system will read the next serial number from the Serial Numbers entity. |
Workflow Status | Depending on the Workflow Configuration Setting for this Entity the basic Stages are: ‘Created’, ‘Approval Requested’, 'PreApproved',‘Approved’, 'Verifed', 'Cancelled'. 'Ratified' 'Redistributed' .The Default value is‘Created’. |
Fiscal Year | The system will default to current fiscal period and fiscal year. |
Fiscal Period | The system will default to current fiscal period and fiscal year. |
Voucher Date | The system show the default current system date. |
Budget Allocation Planning Type | This is a Combo Box to select the Budget Control Allocation Type from the BC Types list.System must populate the information automatically. |
Voucher Type | Indicates the different BAP Types that could be created and the respective workflow configurations. |
Period Quota | Fiscal Period related with parameter or Null. |
Budget Office | This is the Budget Office Code for which the Voucher is prepared. |
Posting Status | This field is a 'Display Only' field and will be updated by the system when the voucher is either saved (then the attribute is updated to Saved) or temp saved (then the attribute is updated to Temp Saved). |
Temp # | Serial Number generated by the system when the voucher is Temp Saved. |
Not Posted Reason | The user will select a reason for not posting the voucher when voucher is Temp Saved, the field should be cleared automatically when the voucher is completely saved. |
Language | Country specific language used. |
Description | Short description on the voucher. |
Currency | It allows the user to select the Voucher Currency. Default is Domestic Currency. |
Exchange Rate | Will show the latest active exchange rate for the selected currency which is linked to the Appropriations, users can change the rate if allowed in the Appropriations parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1 (because default currency is Domestic). |
Agreement Number | This is a text field. Can be alphanumeric. |
Agreement Date | This is a generic date field. |
Obligation Requested Amount (Domestic) | Display field shows the Total Domestic Obligation amount of all line item. Default is Zero. |
Obligation Requested Amount (Foreign) | Display field shows the Total Foreign Obligation amount of all line item. Default is Zero. |
YTD Actual Requested Amount (Domestic) | Display field shows the Domestic Requested amount of all line item. Default is Zero Summarized consolidated. |
YTD Actual Requested Amount (Foreign) | Display field shows the Foreing Requested amount of all line item. Default is Zero Summarized consolidated. |
Consolidated | Value “True” indicates that the BAP Voucher is consolidated in another BAP (in superior level), “False” is not consolidated. Default is “False”. |
| Redistributed | Indicates if the voucher is redistributed. |
Created By | The user who creted the voucher as per the system records. |
Created On | The system generated time to state the time of the document creation. |
Approved By | The user approver. |
Approved On | The date of approval. |
Obligation Distributed Amount (Domestic) | Display field shows the Total Domestic Obligation amount of all line item. Default is Zero |
Obligation Distributed Amount (Foreign) | Display field shows the Total Foreign Obligation amount of all line item. Default is Zero |
YTD Actual Distributed Amount (Domestic) | Display field shows the Domestic Requested amount of all line item. Default is Zero Summarized consolidated |
YTD Actual Distributed Amount (Foreign) | Display field shows the Foreing Requested amount of all line item. Default is Zero Summarized consolidated |
Attchment screen fields
Fields | Description |
Id | Unique Identification code for the attachment. |
| Attachment Classification | Dropdown to choose the attachment classification for reference. |
Title | Title for the attachment. |
Description | Description of the attachment. |
Date | Date of file attachment is recorded in this field by the system. |
Budget Allocation Planning Voucher Details tab screen fields
Field | Description |
Serial Number | Auto-Generated Correlative Number (user cannot change it) starts with 1 for every new Budget Control Update Voucher. |
Coding Block | Coding Block for the BAPV. |
Budget Amount | Total Budget amount. |
Language | Country specific language used for description. |
Description | Short description on the voucher. |
Obligation Requested Amount (Domestic) | Display field shows the Total Domestic Obligation amount of all line item. Default is Zero. |
Obligation Requested Amount (Foreign) | Display field shows the Total Foreign Obligation amount of all line item. Default is Zero. |
YTD Actual Requested Amount (Domestic) | Display field shows the Domestic Requested amount of the line item. Default is Zero Summarized consolidated. |
YTD Actual Requested Amount (Foreign) | Display field shows the Foreign Requested amount of the line item. Default is Zero Summarized consolidated. |
Consolidated Voucher Detail | Parent voucher detail. |
Redistributed | Indicates if the voucher is redistributed. |
Budget Allocation Planning Voucher Distribution For Obligation Screen Fields
Field | Description |
Fiscal Period | Fiscal Period for the distribution. |
Obligation Requested Amount (Domestic) | Obligation Request domestic amount for the period. |
Obligation Requested Amount (Foreign) | Obligation Request foreign amount for the period. |
Budget Allocation Planning Voucher Distribution For YTD Actual Tab Screen Fields
Field | Description |
Fiscal Period | Fiscal Period for the distribution. |
YTD Actual Requested Amount (Domestic) | Actual Request domestic amount for the period. |
| YTD Actual Requested Amount (Foreign) | Actual Request foreign amount for the period. |