Human Capital

Human Capital Management (HCM) is a mature salary management software solution designed to perform salary planning, budgeting, forecasting and reconciliation.
This budgeting and forecasting tool is the foundation upon which all salary forecasts will be based on and it includes such functions as assignment management, scenario generation, global cost and reporting. The module enables the user to forecast salaries down to the penny, if desired so.

The module provides the tools to perform:

Dynamic even-driven calculations reflecting your latest plan.
Accurate dollar and FTE forecasts.
Confirm commitment and forecasts.
Automatic balance of your current full year forecasts.
Activity based and project-oriented costing.
Track variances to the latest revised budget.
Evaluate and calculate alternate scenarios.

HC has some powerful tools in the pay module enabling you to create, merge or split organizations, activity, project or structures. Within the software, the user can create new positions and assignments, and business rules for pay transactions.

The system is aimed to perform budget formulation and public expenditure management, in the areas of:

Salary budgeting and forecasting
Human Resource planning
Leave bank and Liabilities
Powerful forecasting analysis using what-if scenarios.

It is a great tool for managers to do some analysis of current and future–projected salaries using the what-if scenarios. Managers are able to generate planned budgets automatically to see the impact on the budget in dollars or FTE; in detail or by sub-groups and at any hierarchical level.

Reports

Actual Expenditures And Forecasts Reconciliation

Overview

This report shows the actual expenditures and forecasts, per employee, for a specified interval, using the filter, group by and sorted criteria described. The actual expenditures are prorated, for the specified interval, based on the Start and End Date of the Expense.

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Human Capital ► Reports ► Actual Expenditures And Forecasts Reconciliation Report

Actual Expenditures and Forecast Reconciliation Report screen Fields

Fields	Description
Report Type	Users can see two types of report. Summary report and Detail report.
Print Logo	If it is checked, the respective country logo will print.
From Date	Select the from date of the work period related to the Actual Expenditures and Forecasts Reconciliation Report
To Date	Select the to date of the work period related to the Actual Expenditures and Forecasts Reconciliation Report
Comment	A comment for the Actual Expenditures And Forecasts Reconciliation Report.
Employee ID	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Cost Item	A cost item is an element that can be used to predict and calculate future developments of organizational departments such as basic salary, vacation pay and full-time salaries at the assignment level.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code Combination	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Coding Block Filter type	Possible values are “Coding Block”, “Coding Block Expression Filter”, and “Hierarchical Coding Block Element”. If “Coding Block” is selected, the system will allow the user to enter a coding block that will be used for filtering. “Coding Block Expression Filter” is selected the system will allow the user to enter a coding block expression that will be used for filtering. If “Hierarchical Coding Block Element” is selected, the system will allow the user to select any CoA concept element or ranges of elements, from the segment that are included in the selected CoA Group.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.

Basic Salary Average Analysis By Time And Attendance Report

Overview

This report shows the Annual Basic Salary Cost per FTE ("Full-Time Equivalent"), per Strength and per Head Count, and per salary classification, using the filter, group by and sorted criteria described under parameter. The Basic Salary Cost corresponds to the cost associated to the Basic Salary Cost Item only - other cost items are excluded from this report.

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Human Capital ► Reports ► Human Capital Basic Salary Average Analysis by Time and Attendance Report

Human Capital Basic Salary Average Analysis by Time and Attendance Report screen Fields

Fields	Description
Report Date	Reporting date of the Salary Average Analysis by Time.
Print Logo	If it is checked, the respective country logo will print.
Comment	A comment for the Basic Salary Average Analysis By Time And Attendance Report
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Cost Item	It shows a Cost Items pick-list in order that the user chooses the desired Cost Item ID, Cost Item Name or multiple Cost Items.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code Combination	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Coding Block Filter type	Possible values are “Coding Block”, “Coding Block Expression Filter”, and “Hierarchical Coding Block Element”. If “Coding Block” is selected, the system will allow the user to enter a coding block that will be used for filtering. “Coding Block Expression Filter” is selected the system will allow the user to enter a coding block expression that will be used for filtering. If “Hierarchical Coding Block Element” is selected, the system will allow the user to select any CoA concept element or ranges of elements, from the segment that are included in the selected CoA Group.
Coding Block	This field will allow the user to enter the Coding Block, if Coding Block Filter type is set to “Coding Block”.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.

Complete Utilization and Forecast Report

Overview

This report shows the "Complete Utilization and Forecasts Report" information and it shows the actual expenditures per Employee and Assignment.

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Human Capital ► Reports ► Complete Utilization and Forecast Report

Complete Utilization and Forecast Report Screen Fields

Fields	Description
Report Origin	When the user selects Live Data or Data Warehouse, it will displayed in the layout.
Print Logo	The user can choose to print the customer Logo.
Is Include Global Costs	If checked global costs is included.
Report Calculation Date	Default date is the current date when generating the report. User can modify it.
Report Calculation Method	Possible Values are: "Calculated" and "Actuals".
Include Global Costs	The user can include or exclude Global Costs entered in the Global Costs Entity, in the Expenditures and Forecasts Report.
JV Source	The user can select 0 or more JV sources for the employee-related transactions to be included in the report.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Employee Position	It contains all employee positions in the government.
Cost Item	A cost item is an element that can be used to predict and calculate future developments of organizational departments such as basic salary, vacation pay and full-time salaries at the assignment level.
Comment	A comment for the Full-Time Equivalent (FTE) by Assignment Report.
Salary Group	One salary transition can have one salary group.
Salary Classification	It shows classification from the same selected Salary Group.
Situation Code Combination	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.

Expenditures And Forecasts By Employee And Accounting Period Report

Overview

Expenditures and Forecasts by Employee and Accounting Period Report shows the actual expenditures and forecasts by Employee and Accounting Period (Fiscal Period), using the filter, group by and sorted criteria described under parameter. The actual expenditures shown are based on the expenditure date (Pay Date).

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Human Capital ► Reports ► Expenditures and Forecasts by Employee and Accounting Period Report

Expenditures and Forecasts by Employee and Accounting Period Report screen Fields

Fields	Description
Report Calculation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Report Calculation Method	Default is "Calculated". Possible values are "Calculated" and "Actual".
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Cost Item	It shows a Cost Items pick-list in order that the user chooses the desired Cost Item ID, Cost Item Name or multiple Cost Items.
Employee Position	It contains all employee positions in the government.
Comment	A comment for the Human Capital Expenditures And Forecasts By Employee And Accounting Period Report
Salary Group	One salary transition can have one salary group.
Salary Classification	It shows classification from same selected Salary Group.
Situation Code Level	Code Levels should select from the drop down. Situation Codes Acronyms are unique within a level, but can be repeated for different levels.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
Group Individual Institutions	If unchecked Group Individual Institution is not available.
Group By Institution Type	It will be enable the user to create institution types in order to classify the government institution(s).

Expenditures Reconciliation Report

Overview

The purpose of the Budget Variance Report - Summary is to display the current budget and actual figures for the report period (Current Period), the year to date (YTD) Current Budget and Actual figures and the variance for the period and the year to date expressed as a dollar figure and a percentage of the current budget.

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Human Capital ► Reports ► Expenditures Reconciliation Report

Expenditures Reconciliation Report screen Fields

Fields	Description
Report Type	Type of the report to generate possible values are : "Summary" "Details"
Print Logo	If it is checked, the respective country logo will print.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
From Date	Fiscal Year Start Date.
To Date	Fiscal Year End Date.
Cost Item	It shows a Cost Items pick-list in order that the user chooses the desired Cost Item ID, Cost Item Name or multiple Cost Items.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Comment	A comment for the Human Capital Expenditures Reconciliation Report.
Salary Group	One salary transition can have one salary group.
Salary Classification	It shows classification from same selected Salary Group.
Situation Code Combination	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.

Expenditures and Forecasts By Employee and Account Report

Overview

This report shows the "Expenditures and Forecasts by Employee and Account" information using the filter, group by and sorted criteria described under Parameters. The Expenditures and Forecasts by Employee and Account Report include the information included in the Expenditures and Forecasts by Employee Report, with the addition of the Full Financial Coding Block (FCB) associated with each Cost Item.

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Human Capital ► Reports ► Expenditures and Forecasts by Employee and Account Report

Human Capital Expenditure and Forecast Report screen Fields

Fields	Description
Report Origin	Possible values are Data Ware House, Live Data
Report Calculation Method	Default is "Calculated". Possible values are "Calculated" and "Actual".
Report Calculation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Include Global Costs	If checked, the Global Costs will be included in the report and calculated as per Residual Global Cost Amount.
Print Logo	If it is checked, the respective country logo will print.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Cost Item	It shows a Cost Items pick-list in order that the user chooses the desired Cost Item ID, Cost Item Name or multiple Cost Items.
Comment	A comment for the Human Capital Expenditures And Forecasts By Employee And Account Report
Salary Group	One salary transition can have one salary group.
Salary Classification	It shows classification from same selected Salary Group.
Situation Code Level	Code Levels should select from the drop down. Situation Codes Acronyms are unique within a level, but can be repeated for different levels.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.

Expenditures and Forecasts Report

Overview

The Expenditures and Forecasts Report shows the actual expenditures from the beginning of the fiscal year up to the pay date preceding the Report Date, as well as the accruals from day following the pay date to the Report Date, and the forecasts from the day following the Report Date to the end of the fiscal year. The Expenditures and Forecasts Report also includes the Global Costs. This report shows the "Expenditures and Forecasts" information using the filter.

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Human Capital ► Reports ► Human Capital Expenditure and Forecast Report

Expenditure and Forecast Report screen Fields

Fields	Description
Report Calculation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Report Calculation Method	Default is "Calculated". Possible values are "Calculated" and "Actual".
Print Logo	If it is checked, the respective country logo will print.
Include Global Costs	If checked, the Global Costs will be included in the report and calculated as per Residual Global Cost Amount.
JV Sources	The user can select 0 or multiple JV sources for the employee-related transactions to be included in the report.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Cost Item	It shows a Cost Items pick-list in order that the user chooses the desired Cost Item ID, Cost Item Name or multiple Cost Items.
Employee Position	It contains all employee positions in the government.
Comment	A comment for the Human Capital Expenditure and Forecast Report.
Coding Block Filter Type	Possible values are “Coding Block”, “Coding Block Expression Filter”, and “Hierarchical Coding Block Element”. If “Coding Block” is selected, the system will allow the user to enter a coding block that will be used for filtering. “Coding Block Expression Filter” is selected the system will allow the user to enter a coding block expression that will be used for filtering. If “Hierarchical Coding Block Element” is selected, the system will allow the user to select any CoA concept element or ranges of elements, from the segment that are included in the selected CoA Group.
Coding Block	This field will allow the user to enter the Coding Block, if Coding Block Filter type is set to “Coding Block”.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code Combination	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.

Expenditures and Forecasts by Employee Report

Overview

This report lists the expenditures by the employee, sub-totaled by the criteria selected in the Report window. The following table lists and describes the column headings in this report.

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Human Capital ► Reports ►Expenditures and Forecasts by Employee Report

Expenditures and Forecasts by Employee Report Screen Fields

Fields	Description
Report Origin	Possible values are Data Ware House, Live Data
Report Calculation Date	The date the report is calculated. This date defaults to the current date when generating the report but the user can modify it to any date from previous fiscal years.
Print Logo	If it is checked, the respective country logo will print.
Include Global Cost	If checked, the Global Costs is included in the report and calculated as per Residual Global Cost Amount.
Report Calculation Method	Default is "Calculated". Possible values are "Calculated" and "Actual".
Comment	A comment for the Human Capital Expenditure and Forecast Report.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Cost Item	It shows a Cost Items pick-list in order that the user chooses the desired Cost Item ID, Cost Item Name or multiple Cost Items.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code Combination	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
Sort By	The user is able to select a value from this dropdown list from Short by Organization Unit is available.

Expenditures and Forecasts by Employee and Fiscal Period Report

Overview

This report shows the actual expenditures and forecasts by Employee and Fiscal Period. The actual expenditures shown are based on the expenditure date.

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Human Capital ► Reports ►Expenditures and Forecasts by Employee and Fiscal Period Report

Expenditures and Forecasts by Employee and Fiscal Period Report Screen Fields

Fields	Description
Report Origin	Possible values are Data Ware House, Live Data
Report Calculation Date	This date defaults to the current date when generating the report but the user can modify it.
Print Logo	If it is checked, the respective country logo will print.
Report Calculation Method	Default is "Calculated". Possible values are "Calculated" and "Actual".
Comment	A comment for the Human Capital Expenditure and Forecast Report.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Cost Item	It shows a Cost Items pick-list in order that the user chooses the desired Cost Item ID, Cost Item Name or multiple Cost Items.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code Combination	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
Sort By	The user is able to select a value from this dropdown list from Short by Organization Unit is available.

Full Time Equivalent (FTE) by Assignment Report

Overview

This report shows the "Time (Full-Time Equivalent or FTE) by Assignment" information using the filter, group by and sorted criteria described under Parameters. One FTE is equal to one person working full-time for the year, or any number of part-time employees whose combined hours of work equal one FTE.

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Human Capital ► Reports ► Full time Equivalent (FTE) by Assignment Report

Full Time Equivalent (FTE) by Assignment Report screen Fields

Fields	Description
Report Type	Users can see two types of report. Summary report and Detail report.
Report Calculation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Employee Position	It contains all employee positions in the government.
Comment	A comment for the Full Time Equivalent (FTE) by Assignment Report
Salary Group	One salary transition can have one salary group.
Salary Classification	It shows classification from same selected Salary Group.
Situation Code Level	Code Levels should select from the drop down. Situation Codes Acronyms are unique within a level, but can be repeated for different levels.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
Group Individual Institutions	If unchecked Group Individual Institution is not available.
Group By Institution Type	It will be enable the user to create institution types in order to classify the government institution(s).

Gap and Overlap by Employee Report

Overview

This report shows the gap and overlap of assignments of each employee, as per the selected filter, sorted by Assignment Start Date. Additional Group By criteria is available.

GAP Definition: when it is a break in continuity. It is a time interval between two assignments of the same employee.

OVERLAP Definition: when an assignment extends over so as to cover partly another assignment of the same employee.

The report includes the following assignment-related information: Employee ID, Employee Last Name and First Name and Middle Name, Position ID, Assignment ID, Situation, Utilization, Financial Coding Block, From and To dates, and Graphic Representation of the Gap and Overlaps.

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Human Capital ► Reports ► Gap and Overlap by Employee Report

Gap and Overlap by Employee Report Screen Fields

Fields	Description
Report Calculation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Report Calculation Date	Default date is the current date when calculating the report. The user to select any date from previous fiscal years.
Print Logo	Logo will be print
Comment	Short description of the report.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Cost Item	A cost item is an element that can be used to predict and calculate future developments of organizational departments such as basic salary, vacation pay and full-time salaries at the assignment level.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code Combination	Situation Code Combination of Employee Assignment.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Coding Block	This field will allow the user to enter the Coding Block, if Coding Block Filter type is set to “Coding Block”.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.

Gap and Overlap by Position

Overview

This report shows the gap and overlap of assignments per Position, as per the selected filter, sorted by Assignment Start Date.It includes the following assignment-related information: Position ID, Position Description, Employee ID, Assignment ID, Situation, Utilization, Financial Coding Block, From and To dates, and Graphic Representation of the Gap and Overlaps by Position.

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Human Capital ► Reports ► Gap and Overlap by Position Report

Gap and Overlap by Position Report Screen Fields

Fields	Description
Report Generation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Report Calculation Date	Default date is the current date when calculating the report. The user to select any date from previous fiscal years.
Print Logo	Logo will be print
Comment	Short description of the report.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Cost Item	A cost item is an element that can be used to predict and calculate future developments of organizational departments such as basic salary, vacation pay and full-time salaries at the assignment level.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code combination	Situation Code Combination of Employee Assignment.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Coding Block	This field will allow the user to enter the Coding Block, if Coding Block Filter type is set to “Coding Block”.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.

Head Count Report

Overview

The headcount indicates the number of employees currently working in the organization, including employees seconded in or acting in. However, the headcount excludes employees who are seconded out, acting out, or on Leave of Absence.

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Human Capital ► Reports ► Head Count Report

HeadCount Report screen Fields

Fields	Description
Report Calculation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Print Logo	If it is checked, the respective country logo will print.
Comment	A comment for the Human Capital Head Count Report.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code Combination	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Coding Block	This field will allow the user to enter the Coding Block, if Coding Block Filter type is set to “Coding Block”.
Coding Block Filter type	Possible values are “Coding Block”, “Coding Block Expression Filter”, and “Hierarchical Coding Block Element”. If “Coding Block” is selected, the system will allow the user to enter a coding block that will be used for filtering. “Coding Block Expression Filter” is selected the system will allow the user to enter a coding block expression that will be used for filtering. If “Hierarchical Coding Block Element” is selected, the system will allow the user to select any CoA concept element or ranges of elements, from the segment that are included in the selected CoA Group.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
First Group By	Select the value from the drop down option. Possible values are COA, Employee, Employee Position, Situation Code Combination, Salary Classification.
Second Group By	Select the value from the drop down option. Possible values are COA, Employee, Employee Position, Situation Code Combination, Salary Classification.

Lists

Detailed List of Generated Commitments Report

Overview

The Detailed List of Generated Commitments includes the list of Generated Commitments sorted and grouped by Commitment ID, by default. Filtering, grouping and sorting by COA Element, Institution, Type of Commitment (all, hard, soft), Employee ID, Employee Name, Commitment ID, Situation Code Combination, and Calculation Method ("Accruals + Forecasts to Year End", "Full Year Forecasts", "Actual Expenditures + Forecasts to Year End", and "Forecasts to Year End") should also be available.

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Human Capital ► Reports ► Lists ► Detailed List of Generated Commitments

Detailed List of Generated Commitments report screen fields

Fields	Description
Report Calculation Method	Default is "Calculated". Possible values are "Calculated" and "Actual".
Print Logo	If it is checked, the respective country logo will print.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Employee Position	It contains all employee positions in the government.
Commitment Types	A drop-down menu should be available for selection from the possible values: "All", "Hard", and "Soft". The default is "All".
Commitment	List of commitments from the selected commitment type.
Comment	Explanation related to the Generated Commitments Report.
Situation Code Level (HC)	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
Sort By	Report Sorting Filters.

Detailed List of Generated Forecasts

Overview

The Detailed List of Generated Forecasts includes the list of Generated Forecasts grouped and sorted by Forecast ID, by default. Filtering, grouping and sorting by COA Element, Institution, Employee ID, Employee Name, Forecast ID, Situation Code Combination, and Calculation Method ("Accruals + Forecasts to Year End", "Full Year Forecasts", "Actual Expenditures + Forecasts to Year End", and "Forecasts to Year End") should also be available.

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Human Capital ► Reports ► Lists ► Detailed List of Generated Forecasts

Detail List of Generated Forecasts report screen fields

Fields	Description
Report Calculation Method	Default is "Calculated". Possible values are "Calculated" and "Actual".
Report Calculation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Print Logo	If it is checked, the respective country logo will print.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Employee Position	It contains all employee positions in the government.
Generated Forecasts	This field includes the Generated Forecasts from the Employee Assignment(s) included in the Forecast Generation Calculation.
Situation Code Level (HC)	Code Levels should select from the drop-down. Situation Codes Acronyms are unique within a level but can be repeated for different levels.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
Sort By	The data will be generated following the sorting criteria are present.

List of Assignments With Inactive Coding

Overview

The List of Assignments with Inactive Coding displays the list of Assignments that include one or more COA Elements, under Assignment Default Block or Automatic Cost Item, that are invalid between the Assignment Start and End Date, or between the Automatic Cost Item Start and End Dates, sorted by Assignment ID, by default. The list can be grouped by any COA Concept of the Assignment Default Coding Block.

This list should be generated each time a COA Import is executed at a Batch Update of the Assignments Default Coding Blocks or Automatic Cost Items is performed.

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Human Capital ► Reports ► Lists ► List of Assignments with Inactive Coding

List of Assignments with Inactive Coding Screen Fields

Fields	Descriptions
Report Calculation Date	The date for the report calculation. The default value is current system date.
Print Logo	The checkbox is checked by default, it allows the system to print the logo on the report.
Assignment ID	Assignment ID of the inactive Assignments grouped by the selected grouped by criteria, and sorted by Assignment ID, by default.
Employee	Employee ID of the inactive assignment.
Sort By	It allows the user to select the sorting criteria i.e sort by Employee ID, Employee First Name, Employee Last Name.
Coding Block Filter Type	It allows the user to select the filter criteria on the coding block segments.
First Group By	It allows 1st grouping by COA Concept.
Second Group By	It allows 2nd grouping by COA Concept.
Third Group By	It allows 3rd grouping by COA Concept.

List of Budgets

Overview

This report displays the initial and revised budget amounts according to the Group By and Filters selected.

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Human Capital ► Reports ► Lists ► List of Budgets

List of Budget report screen fields

Fields	Description
Print Logo	If it is checked, the respective country logo will print.
Comment	Explanation related to the List of Budget Report.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.

List of Employees

Overview

This report displays the Employee information according to the Filters selected.

Navigation

Human Capital ► Reports ► Lists ► List of Employees

List of Employees report screen fields

Fields	Description
Print Logo	If it is checked, the respective country logo will print.
Comment	Explanation related to the List of Budget Report.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Sort By	The data will be generated following the sorting criteria are present.

List of Expenditures Report

Overview

The List of Expenditures includes the list of Expenditures filtered and grouped by the Expenditures screen fields, as well as the Transaction Type (Expenditures, Journal Vouchers, Accruals, Banks and P.A.Y.E. (Payable at Year End)). The Expenditures Report window displays actual expenditures sorted by financial coding block (FCB) or by an employee, as well as all the journal vouchers (JV) related to the expenditures, monthly accruals, and banks.

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Human Capital ► Reports ► Lists ► List of Expenditures Report

List of Expenditures Report Screen Fields

Fields	Description
Transaction Type	One or more transaction type(s) can be select when generating this report. The values can be Expenditures, Manual Journal Vouchers, Revised Journal Vouchers, Month-End Accruals, Accrual Reversals, and P.A.Y.E.
Print Logo	If it is checked, the respective country logo will print.
Fiscal Period	One or more Fiscal Period(s), in the same Fiscal Year, can be select. The accounting periods of the active fiscal year of the user generating the report should be available as per the selection.
Transaction Date	Transaction date of the Expenditure.
Import/Generate Date	It is available for entering a "From" - "To" Dates range.
Export Date	Export Date should be available by entering a "From" - "To" Dates range.
Work From	Displays the start date of the work period related to the expenditure
Work To	Displays the end date of the work period related to the expenditure.
Sort By	The user is able to select a value from this dropdown list from Short by Organization Unit is available.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Assignment ID	Displays the identification number of the assignment record when the expenditure is linked to an assignment via the pay import or a related task.
Manual JV ID	Displays the identification number of the journal voucher. This identification number can begin with DJV, MJV, RJV or AJV, following by a serial number.
Employee	Employee to whom the JV applies, from Journal Voucher Details.
Commitment Id	Displays the identification of the commitment when the expenditure is linked to a commitment number in HC.
Entitlement Code	This includes the Entitlement Codes and associated cost items. Entitlement Codes are set of values used to identify types of payroll transactions.
Group By	The user is able to select a value from this dropdown list from Group by Organization Unit is available.

List of Global Costs

Overview

This report displays the Global Costs amounts according to the Group By and Filters selected.

Navigation

Human Capital ► Reports ► Lists ► List of Global Costs

List of Global Costs report screen fields

Fields	Description
Print Logo	If it is checked, the respective country logo will print.
Comment	Explanation related to the List of Budget Report.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Group By	The user will be able to select a value from this dropdown list from Group by COA is available.

List of Manual Journal Vouchers

Overview

The List of Manual Journal Vouchers includes the list of Manual Journal Vouchers, including the Manual JV ID, the Financial Coding Block, Assignment ID, Institution, Post Date, Creation Date, and Work From, Work To, Employee ID and Name, and Manual JV Amount. Filtering, grouping and sorting by COA Element, Manual JV Number, Status, Post Date, Creation Date, Work From, Work To, Employee ID and Name, and user(s) who created, completed and approved/rejected are available. This report includes a list of Manual Journal Vouchers grouped by Manual Journal Voucher ID, by default. The report will have the following fields: Financial Coding Block, Manual JV ID, Assignment ID, Post Date, Creation Date, and Work From, Work To, Employee ID and Name, and Amount.

Navigation

Human Capital ► Reports ► Lists ► List of Manual Journal Vouchers

List of Manual Journal Vouchers report screen fields

Fields	Description
Print Logo	Logo will be print
Manual JV Status	Journal Voucher Status, as determined by the Manual Journal Voucher Status Workflow. Default is "Incomplete". Possible values are "Created”, “Completed" "Incomplete", "Ready for Approval", "Rejected", "Not exported", "Exported", "Excluded from Export".
Manual JV	It includes the manually created Journal Vouchers and reversed Journal Vouchers.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Created By	User who created the Journal Voucher.
Completed By	User who will complete the JV.
Approved By	User who will approve the JV.
Post Date	Posting Date of the Manual Journal Voucher.
Created Date	Creation date of the Manual Journal Voucher
Work From	Work From of the Manual Journal Voucher.
Work To	Work To of the Manual Journal Voucher.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
Sort By	The data will be generated following the sorting criteria are present.

List of Positions

Overview

This report displays the Employee information according to the Filters selected.

Navigation

Human Capital ► Reports ► Lists ► List of Positions

List of Positions report screen fields

Fields	Description
Print Logo	If it is checked, the respective country logo will print.
Comment	Explanation related to the List of Budget Report.
Employee Position	It contains all employee positions in the government. Allows to filter on Positions. By default all Positions are selected.
Sort By	The data will be generated following the sorting criteria are present.

Summary List of Generated Commitments

Overview

The Summary List of Generated Commitments includes the list of Generated Commitments sorted by Commitment ID, and grouped by Commitment ID, by default. Filtering, grouping and sorting by COA Element, Institution, Type of Commitment (all, hard, soft), commitment ID, Situation Code Combination, and Calculation Method ("Accruals + Forecasts to Year End", "Full Year Forecasts", "Actual Expenditures + Forecasts to Year End", and "Forecasts to Year End") should also be available.

Navigation

Human Capital ► Reports ► Lists ► Summary List of Generated Commitments

Summary List of Generated Commitments report screen fields

Fields	Description
Commitment Id	Unique identification number of generated commitment
Types of Commitments	The system must allow grouping by Type of Commitment: "Hard" and "Soft".
Report Calculation Method	Default is "Calculated". Possible values are "Calculated" and "Actual".
Print Logo	Logo will be print
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Situation Code Level (HC)	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
Sort By	The data will be generated following the sorting criteria are present.

Summary List of Generated Forecasts

Overview

The Summary List of Generated Forecasts includes the list of Generated Forecasts sorted and grouped by Forecast ID, by default. Filtering, grouping and sorting by COA Element, Institution, forecast ID, Situation Code Combination, and Calculation Method ("Accruals + Forecasts to Year End", "Full Year Forecasts", "Actual Expenditures + Forecasts to Year End", and "Forecasts to Year End") should also be available.

Navigation

Human Capital ► Reports ► Lists ► Summary List of Generated Forecasts

Summary List of Generated Forecasts report screen fields

Fields	Description
Report Calculation Method	Default is "Calculated". Possible values are "Calculated" and "Actual".
Report Calculation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Print Logo	If it is checked, the respective country logo will print.
Generated Forecasts	This field includes the Generated Forecasts from the Employee Assignment(s) included in the Forecast Generation Calculation.
Situation Code Level (HC)	Code Levels should select from the drop-down. Situation Codes Acronyms are unique within a level, but can be repeat for different levels.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
Sort By	The data will be generated following the sorting criteria are present.

Nominal Roll Report

Overview

This report lists all the assignments in a fiscal year. All the information in this report is extracted from the assignment records. The following table lists and describes the column headings in this report.

Navigation

Human Capital ► Reports ► Nominal Roll Report

Nominal Roll Report Screen Fields

Fields	Description
Report Type	Type of the report to generate possible values are : "Summary" "Details"
Data Source	Select the value from the drop-down option .
Report Calculation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Print Logo	The user can choose to print the customer Logo.
Comment	A comment for the Full-Time Equivalent (FTE) by Assignment Report.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Cost Item	A cost item is any element that can be used to predict and calculate future developments of organizational departments such as basic salary, vacation pay and full-time salaries at the assignment level.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code Combinationl	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Coding Block Filter type	Possible values are “Coding Block”, “Coding Block Expression Filter”, and “Hierarchical Coding Block Element”. If “Coding Block” is selected, the system will allow the user to enter a coding block that will be used for filtering. “Coding Block Expression Filter” is selected the system will allow the user to enter a coding block expression that will be used for filtering. If “Hierarchical Coding Block Element” is selected, the system will allow the user to select any CoA concept element or ranges of elements, from the segment that are included in the selected CoA Group.
Coding Block	This field will allow the user to enter the Coding Block, if Coding Block Filter type is set to “Coding Block”.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.

Salary Average Analysis by Time Report

Overview

This report shows the total salary per salary classification and per FTE ("Full-Time Equivalent"), using the filter, group by and sorted criteria described under parameter. The "Salary Average Analysis by Time", shows the total salary forecasts for the Fiscal Year, for all cost items, per salary classification and per FTE.

Navigation

Human Capital ► Reports ► Salary Average Analysis Time

Salary Average Analysis by Time Report screen Fields

Fields	Description
Report Date	Reporting date of the Salary Average Analysis by Time.
Comment	A comment for the Salary Average Analysis by Time Report
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Cost Item	It shows a Cost Items pick-list in order that the user chooses the desired Cost Item ID, Cost Item Name or multiple Cost Items.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code Combination	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Coding Block Filter Type	Coding Block Filter Type as determined by the Heretical Coding Block Filter Elements, Coding Block Expression Filter, and Coding Block.
Coding Block	This field will allow the user to enter the Coding Block, if Coding Block Filter type is set to “Coding Block”.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.

Strength Report

Overview

The strength indicates the number of employees who belong to the organization, including employees that are seconded out, acting out or on Leave of Absence. However, it excludes employees that are seconded-in or acting-in.

Navigation

Human Capital ► Reports ► Strength Report

Strength Report screen Fields

Fields	Description
Report Calculation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Print Logo	If it is checked, the respective country logo will print.
Comment	A comment for the Human Capital Strength Report.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code Combination	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Coding Block Filter type	Possible values are “Coding Block”, “Coding Block Expression Filter”, and “Hierarchical Coding Block Element”. If “Coding Block” is selected, the system will allow the user to enter a coding block that will be used for filtering. “Coding Block Expression Filter” is selected the system will allow the user to enter a coding block expression that will be used for filtering. If “Hierarchical Coding Block Element” is selected, the system will allow the user to select any CoA concept element or ranges of elements, from the segment that are included in the selected CoA Group.
Coding Block	This field will allow the user to enter the Coding Block, if Coding Block Filter type is set to “Coding Block”.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
First Group By	Select the value from the drop down option. Possible values are COA, Employee, Employee Position, Situation Code Combination, Salary Classification.
Second Group By	Select the value from the drop down option. Possible values are COA, Employee, Employee Position, Situation Code Combination, Salary Classification.

Time Report

Overview

This report shows the "Time" (Full-Time Equivalent or FTE) information using the filter, group by and sorted criteria described under Parameters. One FTE is equal to one person working full-time for the year, or any number of part-time employees whose combined hours of work equal one FTE.

Navigation

Human Capital ► Reports ► Time Report

Time Report screen Fields

Fields	Description
Report Type	Users can see two types of report. Summary report and Detail report.
Report Calculation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Comment	A comment for the Human Capital Time Report
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Cost Item	A cost item is any element that can be used to predict and calculate future developments of organizational departments such as basic salary, vacation pay and full-time salaries at the assignment level.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code Combination	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Coding Block Filter type	Possible values are “Coding Block”, “Coding Block Expression Filter”, and “Hierarchical Coding Block Element”. If “Coding Block” is selected, the system will allow the user to enter a coding block that will be used for filtering. “Coding Block Expression Filter” is selected the system will allow the user to enter a coding block expression that will be used for filtering. If “Hierarchical Coding Block Element” is selected, the system will allow the user to select any CoA concept element or ranges of elements, from the segment that are included in the selected CoA Group.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
First Group By	Select the value from the drop down option. Possible values are COA, Employee, Employee Position, Situation Code Combination, Salary Classification.
Second Group By	Select the value from the drop down option. Possible values are COA, Employee, Employee Position, Situation Code Combination, Salary Classification.

Time by Assignment Report

Overview

Navigation

Human Capital ► Reports ► Time by Assignment Report

Time by Assignment Report Screen Fields

Fields	Description
Report Calculation Date	Default date is the current date when generating the report. The user to select any date from previous fiscal years.
Comment	A comment for the Full-Time Equivalent (FTE) by Assignment Report.
Employee	It shows Employee pick-list in order that the user chooses the desire Employee ID, Last Name and/or First Name, or group of Employees.
Employee Position	It contains all employee positions in the government.
Salary Step	Show the steps number for the pay zone, group, subgroup, level selected above.
Situation Code Combination	This Situation Code Combination field includes the list of valid situation codes combinations with the associated cost items and financial coding.
Coding Block Filter type	Possible values are “Coding Block”, “Coding Block Expression Filter”, and “Hierarchical Coding Block Element”. If “Coding Block” is selected, the system will allow the user to enter a coding block that will be used for filtering. “Coding Block Expression Filter” is selected the system will allow the user to enter a coding block expression that will be used for filtering. If “Hierarchical Coding Block Element” is selected, the system will allow the user to select any CoA concept element or ranges of elements, from the segment that are included in the selected CoA Group.
Coding Block	This field will allow the user to enter the Coding Block, if Coding Block Filter type is set to “Coding Block”.
Group By	The user will be able to select a value from this dropdown list from Group by Organization Unit is available.
First Group By	Select the value from the drop down option. Possible values are COA, Employee, Employee Position, Situation Code Combination, Salary Classification.
Second Group By	Select the value from the drop down option. Possible values are COA, Employee, Employee Position, Situation Code Combination, Salary Classification.

Payroll and Financial

Budget Import

Budget

Overview:

The Budget window allows the user capturing the dollar budget data for the current fiscal year to be distributed by fiscal period and by financial coding block (FCB).

The goal is to identify surplus or deficit (variance) while comparing the budget with the actual expenditures.

The budget could be input using an interface from the financial system to Human Capital or could be entered manually.

The only revised budget amount is used in reports for the calculation of variance.

Navigation:

Human Capital ►Payroll and Financial ►Budget Import ► Budget

Budget screen fields:

Fields	Description
COA Group	Read-only. The COA Group for Budget Entry. It will display the active COA Group for Budget Preparation Level.
CodingBlock	Refers to the Coding Block associated to the Budget
Language	Select the language used in the screen.
Description	Description of the budget.
Initial Budget	Initial amount of the Budget. The amount is the sum of the Initial budget entered in the Details Tab. This field is Readonly
Revised Budget	Revised amount of the budget. The amount is the sum of the revised Budget entered in the Details Tab. This field is Readonly.
Budget Details Tab	Displays the details of the budget per fiscal period.

Budget Item

Budget Items

Fields	Description
Accounting Period	Accounting Fiscal Period
Initial Budget	Initial Budget
Revised Budget	Updated when the Budget Import selected is 'Revised Only'

Budget Import

Overview

Budget Import features the ability to upload budget transactions into the Human Capital module from the financial system.

Once the budget extract file has been created, the budget information can be imported into Human Capital using the Budget Import menu option.

Navigation

Human Capital ► Payroll and Financial ► Budget Import ► Budget Import

Budget Import Screen Fields

Fields	Description
Budget Import Type	Options are: Initial and Revised or Revised Only
Upload file	A field to upload the Budget Import txt File.

Budget Import Log

Overview

This Entity includes the list of Budget imported files, during the fiscal year.

Navigation

Human Capital ► Payroll and Financial ► Budget Import ► Budget Import Log

Budget Import Log screen Fields

Fields	Description
Application Id	Unique identifier of the Log, generated by the system.
File Name	Name of the imported file.
Log Date Time	Date and Time at which the file was imported, generated by the system.
Imported By	Automatically populated by the system. Corresponds to the User who imported the file.
Transactions Received (Nbr)	Number of body transactions in the imported files.
Transactions Received (Revised Amount)	Monetary value of all transaction lines contained in the imported file (Revised Amount).
Transactions Loaded (Nbr)	Number of body transactions successfully Imported in HcBudget and HcBudgetDetail from the imported file.
Transactions Loaded (Revised Amount)	Monetary value of all transaction lines successfully Imported in HcBudget and HcBudgetDetail from the imported file (Revised Amount)
Transactions Rejected (Nbr)	Number of body transactions rejected and not imported in HcBudget and HcBudgetDetail from the imported file.
Transactions Rejected (Revised Amount)	Monetary value of all transaction lines rejected and not imported in HcBudget and HcBudgetDetail from the imported file (Revised Amount)
Interface	Interface to which the Budget Import Log Applies (BudgetImport).
Budget Import Log Detail Tab	This tab includes detailed information on the Budget Import file. It contains the status of each Budget Transaction line imported.

Commitments Export

Overview

This entity is executed from the Commitments Export form.

Navigation

Human Capital ► Payroll and Financial ► Commitments Export ► Commitments Export

Commitments Export Screen Fields

Fields	Description
Interface	Drop down list displays the interface definition name.
Export Type
Transaction Type	Drop down list displays the transaction type possible values are "summarized", "Detailed"
Filename to Export

Commitments Generation

Generated Commitment

Overview

It includes the Generated Commitments Details from the Employee Assignment(s) included in the Commitment Generation Calculation.

Navigation

Human Capital ►Payroll and financial ►Commitments Generation ►Generated Commitment

Generated Commitment screen Fields

Fields	Description
Code	Unique Identification Code for each record
Commitment ID	Commitments Generation Definition unique identifier generated by the system.
Fiscal Year	It contains the different fiscal years registered within the system
Is Soft Commitment	Generated indicator of Soft Commitment.
Employee ID	Display the unique identifier code of the employee.
Employee Last Name	Display the last name of the employee.
Employee First Name	Display the first name of the employee.
Commitment Coding Block	It displays the Collection of 1 or many elements (including the sequence) that conform the commitment coding block.
Institution	This is an organization unit. Security is driven by this field depending which institution is granted to the user in the user security.
Generated Amount	Calculated Commitment Amount for the Commitment ID.
Adjustment Amount	Commitment adjustment amount, entered by the user.
Adjustment Description	Short description of Commitment Adjustment.
Commitment Amount	It is calculated by the summation of generated amount and adjustment amount.
Excluded From Export	If checked the user, this Commitment will be excluded from the Commitment Export.
Reference Date	Reference Date of the Commitment Generation
Generation Date	Commitments Generation Date, generated by the system.
Generation Time	Commitments Generation Time, generated by the system.
Last Export Amount	Calculated last Commitments Export Amount for Generated Commitment.
Last Export Date	Last Commitments Export Date, for Generated Commitment.
Active	If unchecked, the Generated Commitments is not available.
Action	Action taken by the Commitments Generation Process. Possible values are "Add", "Delete" and "Modify".

Generated Commitment Log

Overview

Generated commitment log includes the list of Generated commitments exported.

Navigation

Human Capital ►Payroll and financial ►Commitments Generation ►Generated Commitment Log

Generated Commitment Log screen Fields

Fields	Description
Code	Unique Identification Code for each record
Generation Date	Corresponds to the date of last generation.
Export Date	Date at which the file was exported, generated by the system.
Number of Transactions	Number of transactions in the exported files.
Value	This field corresponds to the monetary value of all transaction lines that are exported or sent to Financials corresponds to commitment amount of Generated Commitment.
Status	Current status of the file. Possible values are:"In Process", "Exported", and "Cancelled". "In Process" implies that the file is currently being executed. "Exported" implies that the file was exported.
Active	If unchecked the Log is not available.

Support Entities

Commitments Generation Definition

Overview

This entity includes the method of calculation and roll-up concepts used. Only one Commitments Generation Definition is allowing per fiscal year.

Navigation

Human Capital ► Payroll and Financial ►Commitment Generation ► Support Entities ►Commitment Generation Definition

Commitment Generation Definition screen Fields

Fields	Description
Code	Unique Identification Code for each record
Fiscal Year	It is important to notice that only one Fiscal Year can have Current Fiscal Year for Budget Execution as true. Such Fiscal Year will be defaulted by the system in every transaction where Fiscal Year is needed. User can temporary change the Fiscal Year that needs to work on (when for some reason there is more than one Fiscal Year Open for Budget Execution), but it can be done only through a specific process and such change will remain only for that specific user and only for that specific session.
Method Of Calculation	Method of Calculation for Commitments Generation. Possible values are: "Accruals + Forecasts to Year-End", "Full-Year Forecasts", "Actual Expenditures + Forecasts to Year-End", and "Forecasts to Year-End".
Accruals Method Of Calculation	Possible values are “Accruals Between – 2 Dates”,” Accruals Cumulative”, ”Accruals Generation in Situation”, ”Accruals in Reports in Situation”
Include Global Costs	Default is false implying that the Global Costs are not included in the Commitments calculation. If set to true, by the user, the Global Costs will be included in the Commitments calculation.
Group By	Selected from the list of concept that belongs to COA Group define for Commitment & Obligation.
Commitment ID Prefix	Prefix used for the Commitment ID. The default prefix is SAL.
Commitment ID Length	Length of the Commitment ID, including the Prefix.
Maximum FCB Lines	Maximum number of FCB Lines for unique coding combination, per Commitment ID, as commitment calculations is based on assignment details.
Active	If unchecked, the Commitments Generation Definition is not available.
Reference Date	Reference Date of the Commitments Generation, entered by the user, under the Commitments Generation Screen.
Last Generation Date	As generated by the system, of the last Commitments Generation.
Last Reference Date	Reference Date of the last Commitments Generation.
Last Commitments Amount	Calculated Total Commitments Amount of the last Commitments Generation.

Forecasts Export

Overview

This entity is executed from the Forecasts Export form.

Navigation

Human Capital ► Payroll and Financial ► Forecasts Export ► Forecasts Export

Forecasts Export Screen Fields

Fields	Description
Interface	Drop down list display interface definition name
Export Type	Two options are available in the Export Type: "Pay Data" and "Manually Created JV's". The default should be "Pay Data"
Transaction Type	Drop down list displays the transaction type
Filename to Export	Pay Entitlement Code. The size is as per the size of the External Field corresponding to External Field Entitlement.

Forecasts Generation

Generated Forecasts

Overview

This entity includes generated forecasts.

Navigation

Human Capital ► Payroll and Financial ► Forecasts Generation ► Generated Forecasts

Generated Forecasts Screen Fields

Fields	Description
Application Id	Generated Forecasts unique identifier generated by the system.
Fiscal Year	Read Only and hidden attribute.Generated by the Forecasts Generation Process.
Coding Block	Coding Block Information
Institution	User can change the value by selecting an Institution from the list of Institutions with Is Budget Office Organization Unit set to True.
Employee	Read Only and populated by Employee ID, for Employee from HCS Employee Employee Assignment
Last Name	Read Only. Employee Last Name.
First Name	Read Only. Employee First Name.
Generated Amount	Calculated Forecast Amount
Adjustment Amount	Forecast adjustment amount, entered by the user. A positive or negative amount can be entered. The default amount is zero
Adjustment Description	Forecast Adjustment Description/rationale entered by the user.
Forecast Amount	Calculated (Read-only) Forecast Amount
Excluded From Export	Default is False. If set to True by the user, this Forecast will be excluded from the Forecast Export.
Reference Date	Read-only Reference Date of the Forecast Generation, as entered under Forecasts Generation Definition
Generation Date	Read-only Forecasts Generation Date, generated by the system. Generated by the Forecasts Generation Process.
Last Export Amount	Calculated (read-only) last Forecasts Export Amount for this Forecast.

Generated Forecasts Export Logs

Overview

This Entity includes information (date, number of transactions and total amount) of the forecasts generation and export/send to financials.

Navigation

Human Capital ► Payroll and Financial ► Forecasts Generation ► Generated Forecasts Export Logs

Generated Forecasts Export Logs Screen Fields

Fields	Description
Log Id	Unique identifier of the Log, generated by the system.
Generation Date	Read-only field. Corresponds to the date of the last generation.
Export Date	Date at which the file was exported, generated by the system.
Number of Transactions	Number of transactions in the exported files.
Value	Read-only field. For the forecasts send to execution functionality, this field corresponds to the monetary value of all transaction lines that are exported or sent to Execution
From Batch No	Batch Numbers are attributed sequentially to all export lines. This field indicates the first batch number used for this export file.
To Batch No	Only applicable if export files are used.This field indicates the last batch number used for the export file.
Status	Current status of the file. Possible values are:"In Process", "Exported", and "Cancelled". "In Process" implies that the file is currenlty being executed. "Exported" implies that the files was exported.

Support Entities

Forecasts Generation Definition

Overview

This entity includes forecasts generation definition.

Navigation

Human Capital ► Payroll and Financial ► Forecasts Generation ► Support Entities ► Forecasts Generation Definition

Forecasts Generation Definition Screen Fields

Fields	Description
Application Id	Forecasts Generation Definition unique identifier generated by the system.
Method of Calculation	Method of Calculation for Forecasts Generation. Possible values are: "Accruals + Forecasts to Year-End", "Full-Year Forecasts", "Actuals Expenditures + Forecasts to Year-End", and "Forecasts to Year-End".
Include Global Cost	Default is false implying that the Global Costs are not included in the Forecasts calculation. If set to true, by the user, the Global Costs will be included in the Forecasts calculation.
Group By	Selected from the list of COA Groups of the active COA.
Active	Default is True. If set to false, the Forecasts Generation Definition is not available.
Reference Date	Reference Date of the Forecasts Generation, entered by the user, under the Forecasts Generation Screen.
Last Generation Date	Read-only date, as generated by the system, of the last Forecasts Generation.
Last Reference Date	Read-only reference Date of the last Forecasts Generation.
Last Forecasts Amount	Calculated Total Forecast Amount (read-only) of the last Forecasts Generation.

Interface Definition

Overview

Interface Definitions entity contains all general information related with Invoices uploaded for suppliers.

Navigation

Human Capital► Payroll and Financial ► Interface Definition

Interface Definition Screen Fields

Fields	Description
Code	Unique identification code, this is automatically generated based on parameters.
Type	Possible Values are: PayImportS, PayImportE, JVImport, PayExportS, PayExportE, AccrualExportS, AccrualExportE, and BankImport.
Language	Select the Language used to register the description and name.
Name	Name of the Interface Definition
Import/Export	Values are: Import Internal, Import External, and External.
Identification Header ID	The Header is identified with a specific number. Possible values are: Record Type1, Header Record Type.
Identification Body ID	The Header is identified with a specific number. Possible values are: Record Type1, Record Type.
Header ID	The Header is identified with a specific number.
Body Type	The Body is identified with a specific number.
Footer ID	The Footer is identified with a specific number.
Active	Default is true. If set to false, Interface Definition is not available.
Distribution	Default is true.
Generation	Default is true.
Include Header	Default is true implying that the File contains a Header.
Include Footer	Default is true implying that the File contains Footer.
Cancel Cheque Option	Cancel Cheque Option Activation Indicator.
Generate Month End Accruals	It is implying that Year-End Reversals are generated when Year-Accruals are generated, for the last Accounting Month of the Fiscal Year.

FCB Maps

Fields	Description
Active	Default is true. If set to false, the Financial Code Mapping is not available.
Code	Unique Code, manually entered by user.
External Field	Reference to an External Field associated with the Financial Coding Block segment.
Default Value	Default value is null. If required, a default value must be entered by the user, and is allowed only if Identification Field is null. The size of Default Value is as per the size of the Identification Field.
External=Internal	Default value is false. If the value is set to true by the user and if the coding from the pay import file and the Forecasting Module differs, the pay transaction will be rejected, during the payroll process, with an error indicating that the coding of the assignment is different to the coding of the imported file.
Use Forecasting Module Field	If the value is set to true by the user, the coding provided by the Forecasting module will have priority over the coding supplied by the import file. When set to false, the coding supplied in the import file will be maintained unless manually overridden by the user.

JV Import

JV IMPORT / PROCESS

Overview

This Entity includes the specifications for the pay import and process.

Navigation

Human Capital ► Payroll and Financial ► JV Import ► JV Import/Process

JV Import/Process screen Fields

Fields	Description
Interface Definition	Unique identifier of the Log, generated by the system.
Filename	Choose the file to upload.
Error	Error type generated during Calculation of Accruals.
Action	generated during Calculation of Accruals.
Suspended	The User will select from the List of elements within The Concept selected.

JV Import Log

Overview

This Entity includes the list of F2 Imported files, during the Fiscal Year.

Navigation

Human Capital ► Payroll and Financial ► JV Import ► JV Import Log

JV Import Log screen Fields

Fields	Description
Application Id	Unique identifier of the Log, generated by the system.
File Name	Name of the imported file.
Log Date Time	Date and Time at which the file was imported, generated by the system.
Number Transactions	Number of body transactions in the JV imported file. Set by the system to the sum of Record Count (if populated) for the JV imported file, otherwise, the sum of Harsh Total.
Amount Transactions	Monetary value of all transaction lines contained in the JV imported file. Set by the system to the sum of Batch Total Amount for the JV imported file.
Status	Current status of the file. Possible values are:” Importing”, "Imported", “Import Cancelled”, “Processed “, “RollBack”.
Interface	Interface to which the ForeCastingJVLog applies.
Imported By	Corresponds to the User who imported the JV File.
JV Transaction Header	Collection of 1 to many ForeCastingJVTransactionHeader. The name of the tab should be: "JV Transaction Header"
JV Import Log Details	Collection of 1 to many ForeCastingJVLogDetail. The name of the tab should be" "JV Import Log Details".

Link Financials Journal Voucher to Employee

Overview

This Entity will include the link between the JV created under Financials for Employee-related JVs and the Employee under HCS Employees.

Navigation

Human Capital ► Payroll and Financial ► Link Financials Journal Voucher to Employee ► Link Financials Journal Voucher to Employee

Link Financials Journal Voucher to Employee Screen Fields

Fields	Description
Code	Unique identification code for each record.
Active	The default is checked. If it is unchecked the transaction is not available.
Employee	Entitlement.oyee that the User will select from the list of active Employees under HCS Employee
Journal Voucher	Every time a transaction is created in the system, the system automatically creates a corresponding journal voucher for control purposes. Since the system employs the double entry accounting principle, each journal voucher will contain the proper debit and credit amounts.
Journal Voucher Item	User can select journal voucher item from the drop-down.

Manual Journal Voucher

Overview

Manual Journal Voucher includes the manually created Journal Vouchers and reversed Journal Vouchers. Manual Journal Vouchers should be created from the Journal Voucher screen. The Journal Voucher screen includes the attributes of Entities Manual Journal Voucher, and Journal Voucher Details.

Navigation

Human Capital ►Payroll and financial ►Manual Journal Voucher ►Manual Journal Voucher

Manual Journal Voucher screen Fields

Fields	Description
Code	Unique Identifier for each record
Active	If unchecked the Manual Journal Vocher not available.
Is Excluded From Export	Excluded from Export.
Is Exported	Default is False. Set to True by the system during Export to Financials. Note: Additional Workflow Processes Status will be displayed In EDIT and SEARCH MODE.
Total Amount	Total amount of the transactions calculated by the application.
Work From	Work From Date of the Journal Voucher. Default is date of creation of the JV.
Work To	For the pay export functionality, this field corresponds to the monetary value of all transaction lines that are exported.
Post Date	Post Date of the Journal Voucher. Default is date of creation of the JV.
Approved By	User who approved the JV, populated by the system. Note: The user’s security profile must include permission to approve and reject journal vouchers. Note: The user must have access to all the JV entry lines. Note: The JV must show the status Ready for Approval.
Approval Date	Date at which the JV was approved, generated by the system.
Created By	User who created the JV populated by the system.
Created Date	Date at which the JV was created, generated by the system.
Completed By	User who will complete the JV, entered manually.
Completed Date	Date at which the JV was completed, generated by the system.
Institution	This attribute contains an Institution catalogue, which could be used among other Entities on the System.
Status	It shows the status of the Manual Journal Voucher. It is automatically updated by the system as per the approval process completed. The possible values are "Created", "Approval Requested", "Approved" etc.
Transaction Source	Transaction Source of the Journal Voucher, as generated by Process. Default is "JV created manually". Possible values are "JV created manually" and "Reversed JV".
Reversal/Reversed Journal Voucher	Read-only field. Associated Reversal or Reversed Journal Voucher ID, created by the reversal functionality.
Language	Language chosen as required.
Comments	Comment/explanation related to the creation of the JV.
Manual Journal Voucher Detail Tab	It allows the user to enter the manual journal voucher details.

Manual Journal Voucher Detail Tab

Overview

This tab is associated with the Manual Journal Vouche.

Manual Journal Voucher Detail Screen Fields

Fields	Description
Serial Number	Unique Financial Coding Block generated by the system.
Coding Block	The coding block with the structure (number of elements and order of concepts) of the Group.
Employee	It contains all employees of the government. It displayed the Employee to whom the JV applies.
Total Amount	Total amount of the line items.
Transaction Type	The allows the user to select the Transaction Type from the drop-down list. It can be Debit or Credit.
Is Protected Data	By default it is unchecked. If user meke it checked, then the transaction is visible only to authorized users under the Human Capital Expenditures Window.
Entitlement Code	Entitlement Code, entered manually by the user, or selected from the list of configured Entitlement Codes, from Entity.
Employee Assignment	Assignment ID of the Assignment associated to the Employee specified under Employee, as generated by the application.
Cost Item	Cost Item associated to the transaction, as generated by the system using the Cost Item Attribution.
Batch Number	It is displayed by the export to Financial.
Created By	User who created the transaction. The system automatically fetches the user data.

Support Entities

Cost Item Attribution

Overview

This entity includes the mapping between the Cost Items and the Line Object Codes.

Navigation

Human Capital ► Payroll and Financial ► Manual Journal Voucher ► Support Entities ► Cost Item Attribution

Cost Item Attribution screen Fields

Fields	Description
Active	Unique identifier code for each record
CoA	If unchecked, Process Action and Error Catalogue is not available.
Concept	A concept within the COA represents a collection of elements, as an example: line items, district, fund source, institution, and main category.
Element	An element of the COA is the single value of each concept. As an example, the concept Line Item can have the following elements: 6001 Salary, 6002.
Cost Item	Cost Item associated to the Element. The Cost Item ID and Name should be displayed on the form.

Monthly Accruals Generation

Monthly Accruals Export

Overview

Once the accruals have been generated, the transactions may be exported to the financial system. This process will convert all detailed accruals information for the specified fiscal period into summary data.

Monthly Accruals Export screen fields

Fields	Description
Interface	Select the Export Accruals Interface.
Export Type	Accruals for Monthly Accruals Export.
Filename to Export	The filename of the file to Export to be entered by the user. This field is displayed only if the System parameter “Generation of JVs or Generation of Export file for Pay Export” is set to the Generation of Pay Export. This means that the financial system is not FreeBalance financials.
Selection Tab	Allows the user to select the fiscal period for which the transactions should be exported.
Fiscal Period	Fiscal Period associated to the accrual’s transaction.
Load Related Files	This button displays the accruals files for the selected Fiscal Period ready to be exported.

Note: Once the Accruals transactions are generated, you are ready to do the Accruals Export.

Note: Users must ensure to respect the departmental file naming convention when creating export files.

Monthly Accruals Generation

Overview

This entity is to allow the execution of the Monthly Accruals Generation in batch, according to the schedule (frequency, date, time) specified under the Scheduler tool. On a monthly basis, the authorized user generates the organization’s accruals which records the information in the expenditures window for all specified assignment records. An entry is created for the selected fiscal period as well as the corresponding reversal entry in the subsequent fiscal period. These transactions will be captured in two separate files, one for each fiscal period and will appear under Human Capital ► Payroll and Financial ► Monthly Accruals Generation ► Monthly Accruals Export window. The authorized users generate the transactions at the end of each month. These entries are subsequently transferred to the general ledger for posting in their respective fiscal period.

The accruals functionality was configured using the organization’s business rules in order to accrue on the appropriate information that is required in the departmental monthly trial balance for reporting to the government authorities.

Navigation

Human Capital ► Payroll and Financial ► Monthly Accruals Generation ► Monthly Accruals Generation

Monthly Accruals Generation screen Fields

Fields	Description
Fiscal Period	The fiscal period for which the accruals will be generated.
Fiscal Period Filter	Filters the transactions under the Suspended Tab, by Fiscal Period. If a Fiscal Period is selected, only the transactions in suspense for that specific fiscal period will be displayed under the Suspended tab.
Error	Filters the transactions under the Suspended Tab, by Error. If an Error is selected, only the transactions in suspense with this error will be displayed under the Suspended tab.
Action	Filters the transactions under the Suspended Tab, by Action. If an Action is selected, only the transactions in suspense with this action will be displayed under the Suspended tab.
Suspended Tab	Displays the transactions in suspense that correspond to the filter. More than one filter can be used simultaneously to filter the Suspended Tab (Accrual Generation Fiscal Period, Error, and Action).

Note 1: If the fiscal period is closed it will not be possible to generate accruals.

Note 2: If the fiscal period is closed with restrictions, the wording Restricted (closed with exceptions) will appear next to the selected fiscal Period. Only user profiles with the required privileges to generate accruals for restricted fiscal periods will be able to generate the accruals.

Note: The user can only perform the Monthly Accruals Generation once per month; otherwise, the system will display an unexpected error, as following.

Suspended

Overview

Displays the transactions in suspense that correspond to the filter. More than one filter can be used simultaneously to filter the Suspended Tab (Accrual Generation Fiscal Period, Error, and Action).

Modify Distribution screen fields

Fields	Description
Final Distribution	Does not Apply to Accruals Generation.
Do Not Associate with Assignments	Does not Apply to Accruals Generation.
Manual PAYE	Does not Apply to Accruals Generation.
Transaction(s) Total	Displays the combined monetary value of all selected transactions.
Distribution Total	Displays the monetary value of the distribution specified in this window.
Variance	Displays the monetary value of the undistributed transaction(s). Note that this value must be $0.00 in order to accept the overall distribution.
Number of Transactions Selected	Indicates the number of transactions selected. These transactions will be applied the FCB distribution supplied in this window.

Monthly Accruals Logs

Overview

The information from this Entity will populate the "Log" tab of the Accruals Generation screen.

Navigation

Human Capital ► Payroll and Financial ► Monthly Accruals Generation ► Monthly Accruals Logs

Monthly Accruals Logs screen Fields

Fields	Description
Fiscal Period	Fiscal Period for this log
Log Date	Date at which the accruals were generated, generated by the system.
Number of Transactions	For all Accruals Generations, except Year-End Accruals, this attribute corresponds to the total number of transactions generated, as part of the accruals generation, including the successfully generated transactions OR the successfully generated reversals.
Value	For all Accruals Generations, except Year-End Accruals, this attribute corresponds to the total value of the transactions successfully generated OR the associated reversal transactions, in the following Accounting Fiscal Period.
Status	Current status of Accruals Generation. Possible values are:”Generating ”, "Generated", “Generation Cancelled”, “Exported “, “RollBack”, and **Added: "Export_Rollback".
Total	Calculated total amount of the transaction, from the Accruals Generation.

Payroll Export

Hc Pay And JV Export

Overview

This Entity includes the specification of Pay Export and JV export. The Pay and JV Export window should include 2 filters (Interface and Export type) and a selection tab.

Navigation

Human Capital ► Payroll and Financial ► Payroll Export ► Hc Pay And JV Export

Hc Pay And JV Export screen Fields

Fields	Description
Interface	Allows selecting the interface for which the export is performed.
Export Type	Two options are available in the Export Type: "Pay Data" and "Manually Created JV's". The default should be "Pay Data"
Filename to Export	Pay Entitlement Code. The size is as per the size of the External Field corresponding to External Field Entitlement.
Selection Tab	The User will select from the List of elements within The Concept selected.
Fiscal Period	It includes the Employee Classes use during Pay Process.
Transaction Type	Two options are available in the transaction type: Summarized and Detailed
Total Selected	The amount will be displayed

Pay and JV Export Log

Overview

This Entity includes the list of Pay Export, for the current fiscal year, if the interface as selected under the Pay and JV Export screen are Export Pay. This Entity includes the list of Pay Export, for the current fiscal year, if the interface as selected under the Pay and JV Export screen are Export Pay.

Navigation

Human Capital ► Payroll and Financial ► Payroll Export ► Hc Pay And JV Export Log

Hc Pay And JV Export Log screen Fields

Fields	Description
Id	Unique identifier of the Log, generated by the system.
File Name	Corresponds to the name of the file to be exported.
Created Journal Voucher	Every time a transaction is created in the system, the system automatically creates a corresponding journal voucher for control purposes. Since the system employs the double entry accounting principle, each journal voucher will contain the proper debit and credit amounts.
From Batch No	Batch Numbers are attributed sequentially to all export lines. This field indicates the first batch number used for this export file.
To Batch No	Only applicable if export files are used. This field indicates the last batch number used for the export file.
Export Date	Date at which the file was exported, generated by the system.
No. of Transactions	Number of transactions in the exported files.
Value	For the pay export functionality, this field corresponds to the monetary value of all transaction lines that are exported.
Status	Current status of the file. Possible values are:"In Process", "Exported", "Rollback", and "Cancelled". "In Process" implies that the file is currently being executed. "Exported" implies that the file was exported, and "Rollback" indicates that the export was reversed using the Rollback icon.
Transactions from JV Tab	Information fetch from JV transactions.
Forecasting Pay Transaction Tab	This tab includes additional information on the distribution of the transactions contained in the payroll file after all Process Filters (File Name, Import/Generate, Action, Error and Other Selection) are applied.

Payroll Export Log

Overview

Payroll Export Log includes the list of Pay Export, for the current fiscal year, if the interface as selected under the Pay and JV Export screen is Export Pay.

Navigation

Human Capital ► Payroll and Financial ► Payroll Export ► Payroll Export Log

Payroll Export Log screen Fields

Fields	Description
Id	Unique Identifier for each record
Active	If unchecked the Log is not available.
Export Date	Date at which the file was exported, generated by the system.
Journal Voucher	Every time a transaction is created in the system, the system automatically creates a corresponding journal voucher for control purposes. Since the system employs the double entry accounting principle, each journal voucher will contain the proper debit and credit amounts.
File Name	Corresponds to the name of the file to be exported.
From Batch No	Batch Numbers are attributed sequentially to all export lines. This field indicates the first batch number used for this export file.
To Batch No	Only applicable if export files are used. This field indicates the last batch number used for the export file.
No Of Transactions	Number of transactions in the exported files.
Value	For the pay export functionality, this field corresponds to the monetary value of all transaction lines that are exported.
Status	Current status of the file. Possible values are:"In Process", "Exported", "Rollback", and "Cancelled". "In Process" implies that the file is currently being executed. "Exported" implies that the file was exported, and "Rollback" indicates that the export was reversed using the Rollback icon.

Support Entities

External System Definition

Overview

The External System Definition allows linking the import, generation and export components of the interface.

Navigation

Human Capital ► Payroll and Financial ► Payroll Export ►Support Entities ► External System Definition

External System Definition Screen Fields

Fields	Description
External System Definition ID	This is a unique value, generated by the system.
Language	As per the country language.
Description	Short Description of the External System Definition Group.
Export Interface	Pay Export Interface Definition selected from a list of Interface Definition with the set to "PayExportS" or "PayExportE".
Data Source	Data Source for the Export Interface selected from a list of Interface Definition with the set to "PayImportS" or "PayImportE".
Active	Default is True. If set to false, the External System Definition is not available.

Link Organizations to Financial Codes

Overview

This entity includes the list of Elements used as trigger points for the Multiple Offset functionality and associated Department Code from the Pay Import File.

Navigation

Human Capital ► Payroll and Financial ► Payroll Export ►Support Entities ► Link Organizations to Financial Codes

Link Organizations to Financial Codes Screen Fields

Fields	Description
Application Id	This is a unique value, generated by the system.
Active	Default is True. If set to False, the record cannot be used in transactions.
Concept	The Concept of COA from which the element will be selected
Element	The element that will be used as the trigger point for the Multiple Offset functionality, selected from the list of elements from the Concept.
Department	Department ID associated to the Element under the Pay Import File. The Department ID will be entered by the user.

Offset Codes for Created JVs

Overview

This entity includes the Offset Codes for the Journal Voucher created under Financials if Generation of JVs or Generation of Export File for Pay Export is set to "Generation of JVs. Different Offset Codes can be specified for different COA Elements if System Parameter Use Multiple Offset is set to True.

Navigation

Human Capital ► Payroll and Financial ► Payroll Export ►Support Entities ► Offset Codes for Created JVs

Fields	Description
Application Id	This is a unique value, generated by the system.
Active	Default is True. If set to False, the record cannot be used in transactions.
Concept	The Concept of COA from which the element will be selected
Element	The element that will be used as the trigger point for the Multiple Offset functionality, selected from the list of elements from the Concept.
Pay Transactions Offset Code	Offset code for the JV created by the Pay Process, that the user will select from the list of Offset Codes under Transaction Group Offset Code.
Journal Voucher Offset Code	The default is Offset Code specified under Offset code for the JV created by the Manual JV process, that the user will select from the list of Offset Codes under Transaction Group Offset Code.
Month-End Accruals Offset Code	The default is Offset Code specified under Offset code for the JV created by the Month-End Accruals Process, that the user will select from the list of Offset Codes under Transaction Group Offset Code.
Accruals Reversal Offset Code	The default is Offset Code specified under Offset code for the JV created by the Accruals Reversal Process, that the user will select from the list of Offset Codes under Transaction Group Offset Code.
Liabilities Offset Code	Offset code for the JV created by the Banks and Liabilities Process, that the user will select from the list of Offset Codes under Transaction Group Offset Code.
Paye Offset Code	Offset code for the PAYE created by the PAYE Export (in Previous Fiscal Year), that the user will select from the list of Offset Codes under Transaction Group Offset Code.

Pay Export Validations

Overview

The Pay Export Validations Entity is tied to the Action drop-down menu of the Interface Definition of the Pay Export. It allows inserting a list of accepted values for a specific field, which may be used to determine whether the Action specified for the record, under the Interface Definition will be applied or not.

If the value returned by the record of the Interface Definition matches the Calculated Value contained in this Validation Entity, then the Action specified for the record will be ignored. However, if the value returned by the record of the Interface Definition is not included in the Validation Entity, then the Action specified for the record will be applied.

Navigation

Human Capital ► Payroll and Financial ► Payroll Export ►Support Entities ► Pay Export Validations

Pay Export Validations Screen Fields

Fields	Description
Pay Export Validation ID	Unique Pay Export Validation ID generated by the system.
Interface ID	Should be a drop-down list showing the Interface Name from Interface Definition attribute with the set to "PayExportS" or "PayExportE". or "AccrualsExportS", or "AccrualsExportE".
External Field ID	External Field from the Interface Definition of the Pay Export, selected from the list of External Fields for the selected Interface ID.
Calculated Value	Identifies a possible value against which the External Field will be validated.
isActive	Default is True. if set to false, the Validation is not available.

Payroll Import and Process

PAY IMPORT / PROCESS

Overview

This entity includes the specifications for the pay import and process.

Navigation

Human Capital ► Payroll and Financial ► Pay Import and Process ►Payroll Import ► Pay Import

Pay Import/Process Screen Fields

Fields	Description
Interface Definition	Unique identifier of the Log, generated by the system.
Filename	Choose the file to upload.
Filename	Corresponds to the name of the file to be exported.
Error	Possible values are: No Assignment covers “From” & “To” dates; Accounting period closed with exceptions; Assignment Account <> imported file account; Assignment without cost; Coding Mandatory; Combination not respected; Date outside the current year; Employee does not exist in Human Capital; Inactive Coding; Manual P.A.Y.E Transaction; No assignment before expenditures’ work to date; No expenditure related to cancel cheque; Validation rules not respected; The Accounting period is closed; Value does not exist in Human Capital
Action	Possible values are: Distribute against Assignment Excluding some Distribution Rules; Distribute on Current Fiscal Year's 1st Assignment; Distribute on Default Account Excluding Distribution Rules; Distribute against Assignment; Distribute as is; Distribute on Default Account; Distribute on Most Recent Assignment; Exclude Data from Human Capital, Keep in Waiting, Distribute on Specific Account
Suspended	The User will select from the List of elements within The Concept selected.

Payroll Import Log

Overview

This log includes the list of Pay imported files, during the fiscal year.

Navigation

Human Capital ► Payroll and Financial ► Pay Import and Process ►Payroll Import ► Payroll Import Log

Pay Import Log Screen Fields

Fields	Description
File Name	Name of the imported file.
Log Date	The date on which the file is imported, it is generated by the system.
Imported By	Automatically populated by the system. Corresponds to the User who imported the file.
Number Transactions	The number of body transactions in the imported files.
Amount Transactions	The monetary value of all transaction lines contained in the imported file.
Number Transaction Generated	Number of Transactions generated on the process.
Amount Transaction Generated	Monetary Value of transactions generated on the process of Pay Import.
Pay Log Status	Possible values are:"Importing", "Imported", "Imported", "Import Cancelled", "Processed", "Rollback"
Pay Log Status Export	Possible values are: 'NotGenerated', 'Generated', 'Rollback'.
Interface	Interface to which the ForeCasting Pay Log Applies.
Header1	From the Pay Import File-Header External Field: HeaderField1
Header2	From the Pay Import File-Header External Field: HeaderField2
Header3	From the Pay Import File-Header External Field: HeaderField3
Header4	From the Pay Import File-Header External Field: HeaderField4
Header5	From the Pay Import File-Header External Field: HeaderField5
Transaction	Collection of 1 or more ForeCasting Pay Transaction
Log Detail	Collection of 1 or more Forecasting Pay Log Detail

Support Entities

Employee Class

Overview

This Entity includes the Employee Classes use during Pay Process.

Navigation

Human Capital ► Payroll and Financial ►Payroll Import and Process ► Support Entities ► Employee Class

Employee Class screen Fields

Fields	Description
Code	Unique identifier code for each record
Employee Class Code	Employee Class Short Description.
Language	Select the Language used to register the description and name.
Description	A detailed description for Employee Class.

FCB Maps

Overview

This tab is associated with Interface Definition.

FCB Maps screen Fields

Fields	Description
Active	If unchecked, the Financial Code Mapping is not available.
Code	Unique Identifier for each record
External Field	Reference to an External Field associated with the Financial Coding Block segment.
Default Value	Default value is null. If required, a default value must be entered by the user, and is allowed only if Identification Field is null. The size of Default Value is as per the size of the Identification Field.
Order	Order of the Financial Coding Block segment. Must be unique, for each Interface Definition.
External/Internal	Default value is false. If the value is set to true by the user and if the coding from the pay import file and the Forecasting Module differs, the pay transaction will be rejected, during the payroll process, with an error indicating that the coding of the assignment is different to the coding of the imported file.
Use Forecasting Module Fields	If the value is set to true by the user, the coding provided by the Forecasting module will have priority over the coding supplied by the import file. When set to false, the coding supplied in the import file will be maintained unless manually overridden by the user.

Forecasting Imported Data Generation Definition

Overview

Forecasting Imported Data Generation Definition entity includes the definition of fringe benefits based on entitlement code percentage. Based on this definition, additional payroll expenditures can be generated based on the percentage of selected imported transactions, if Generation is set to true.

Navigation

Human Capital ► Payroll and Financial ►Support Entities ► Forecasting Imported Data Generation Definition

Forecasting Imported Data Generation Definition screen Fields

Fields	Description
Code	Unique identifier code for each record
Active	If unchecked indicates the Forecasting Imported Data Generation Definition is not available
External Field	Possible Values are: Employee ID, FCB1, FCB2, FCB3, FCB4, FCB5, FCB6, FCB7, FCB8, FCB9, FCB10, FCB11, FCB12, FCB13, FCB14, FCB15, Expenditure Date, Amount, Work From, Work To, Field1, Field2, Field3, Field4, Field5, Field6, Field7, Field8, Field9, Field10, Field11, Field12, Field13, Field14, Field15, Requisition ID, Reference Nb, Entitlement Code, Accounting Period, Pay Period. As defined for External Fields of Pay and JV Files.
Generated Value	Value to be displayed, for all generated transactions, in the External Field.
Rate	Multiplying factor to be used to generate expenditures.
Interface	Interface to which the Specific Distribution Rule applies.

Forecasting Rule

Overview

Forecasting Rule includes the condition used for the definition of the Forecasting Rule. The conditions are based on any external field of the Import/Export file.

Navigation

Human Capital ► Payroll and Financial ►Support Entities ► Forecasting Rule

Forecasting Rule screen Fields

Fields	Description
Code	Unique Identifier for each record
Rule Code	Possible Values are: Exclude Data, Imported Data Generation and Pass On.
Logical Operator	Default is AND. Possible values are: AND, OR. Logical Operator between Rules conditions.
Forecasting Interface Definition	Only Import Interfaces should be available for selection.
Active	If unchecked, Exclude Data from Pay Import is not available.
Order	Processing Order to be used to manage the precedence of rules, when a transaction meets more than one criterion.

Rule Conditions

Overview

This defines the rules to be implemented on Forecasting Import/Export Processes.

Rule Condition screen Fields

Fields	Description
Active	If checked, the Rule Condition is available
Sequence	Unique identifier generated by the system.
Operator	Default is AND. Possible values are: AND, OR. Logical Operator between Rules conditions.
External Field	This represents a weekday schedule definition belonging to a schedule definition entity.

Pay Entitlement Cost Item

Overview

Pay Entitlement Cost Item includes the Entitlement Codes and associated cost items. Entitlement Codes are set of values used to identify types of payroll transactions.

Navigation

Human Capital ► Payroll and Financial ►Support Entities ► Pay Entitlement Cost Item

Pay Entitlement screen Fields

Fields	Description
Id	Unique identifier code for each record
Active	If checked indicates the Pay Entitlement Cost Item is available
Central Cost	If checked indicates the Central Cost is available
Supplementary Pay	If checked indicates the Supplementary Pay is available
Entitlement Code	Unique Identifier code for the Pay Entitlement.
Language	Language as chosen.
Description	Short Description of the Pay Entitlement.
Cost Item	HC Cost Item associated to the Entitlement Code selected from HC Cost Item.
Default Cost Item	Default Cost Item associated to the Entitlement Code selected from HC Cost Item. The default HC Cost Item is used during Pay Process when the HC Cost Item is not included in the assignment.

Pay Entitlement Employee Class

Overview

This includes the Entitlement Codes and associated financial coding, per Employee Class. Entitlement Codes are set of values used to identify types of payroll transactions

Navigation

Human Capital ► Payroll and Financial ►Support Entities ► Pay Entitlement Employee Class

Pay Entitlement Employee Class screen Fields

Fields	Description
Code	Unique identifier code for each record
Active	If unchecked, Pay Entitlement - Employee Class Matrix is not available.
Entitlement Code	Pay Entitlement Code. The size is as per the size of the External Field corresponding to External Field Entitlement.
Replacement Value	The User will select from the List of elements within The Concept selected.
Concept	A concept within the COA represents a collection of elements, as an example: line items, district, fund source, institution, and main category.
Employee Class	It includes the Employee Classes use during Pay Process.

Pay Entitlement Employee Class Matrix

Overview

This entity includes the Entitlement Codes and associated financial coding, per Employee Class. Entitlement Codes are set of values used to identify types of payroll transactions.

Navigation

Human Capital ► Payroll and Financial ► Pay Import and Process ►Support Entities ► Pay Entitlement Employee Class Matrix

Pay Entitlement Employee Class Matrix Screen Fields

Fields	Description
Code	Unique identifier code for each record
Active	If unchecked, Pay Entitlement - Employee Class Matrix is not available.
Entitlement Code	Pay Entitlement Code. The size is as per the size of the External Field corresponding to External Field Entitlement.
Employee Class	It includes the Employee Classes use during Pay Process.
Concept	A concept within the COA represents a collection of elements, as an example: line items, district, fund source, institution, and main category.
Replacement Value	The User will select from the List of elements within The Concept selected.

Pay Specific Distribution Rule

Overview

This entity includes the Specific Distribution Rule (s) (SDR). The SDR allows assigning financial coding to transactions according to predefined conditions. Depending on the type of SDR, the coding validation process will vary and will be applied at the different stage of the payroll function.

Navigation

Human Capital ► Payroll and Financial ►Payroll Import and Process ►Support Entities ► Pay Specific Distribution Rule

Pay Specific Distribution Rule Screen Fields

Fields	Description
Code	Unique identifier generated by the system.
Interface	to which the Specific Distribution Rule applies. The Interface is identified by the Pay Import Interface from JV Import.
Type	Specific Distribution Rule Type. There are 4 possible types: Distribution, Override, Manual Distribution, Final Override, and P.A.Y.E. LATER.
Processing Order	Processing Order to be used to manage the precedence of rules, when a transaction meets more than one criterion.
Is Active	If checked, Pay specific Distribution Rule is available.
Coding Block	This field has the information of every coding block with the structure (number of elements and order of concepts) of the Group.
Logical Operator	Logical Operator to be used between the Conditions. Possible Values are OR, AND.

Pay Specific Distribution Rule Condition Tab

Overview

This tab includes the condition (s) used for the definition of the Specific Distribution Rule (s). The condition (s) are based on an external field of the Pay Import file.

Conditions Tab Screen Fields

Fields	Description
Active	Default is checked if unchecked specific distribution rule condition will not be available.
Sequence	System generated unique identification number for forecasting rule.
Operator	Possible operators are equal to, greater than, less than, T, F etc., Operator should be set “=” if rule code is set ImportedDataGeneration.
External Field	As defined for External Fields of Pay and JV Files, as defined under Interface Definition.

Process Action and Error Catalogue

Overview

This Entity includes the list of available Processing Actions used by the Pay Import and Process.

Navigation

Human Capital ► Payroll and Financial ►Support Entities ► Process Action and Error Catalogue

Process Action and Error Catalogue screen Fields

Fields	Description
Code	Unique identifier code for each record
Active	If unchecked, Process Action and Error Catalogue is not available.
Processing Action	The User will select from the List of elements within each Action. Possible Values are: Distribute against Assignment Excluding some Distribution Rules; Distribute on Current Fiscal Year's 1st Assignment; Distribute on Default Account Excluding Distribution Rules; Distribute against Assignment; Distribute as is; Distribute on Default Account; Distribute on Most Recent Assignment; Exclude Data from SMS Human Capital, Keep in Waiting, Distribute on Specific Account
Processing Error	By default, it is Active. If the user switches it to inactive, the user cannot select it anymore. The User will select from the List of elements within each Error: No umber of Assignment covers “From” & “To” dates; Accounting period closed with exceptions; Assignment Account <> imported file account; Assignment without cost; Coding Mandatory; Combination not respected; Date outside the current year; Employee does not exist in SMS Human Capital; Inactive Coding; Manual P.A.Y.E Transaction; No umber of assignment before expenditures’ work to date; No umber of expenditure related to cancel cheque; Validation rules not respected; The Accounting period is closed.

Processing Action Configuration

Overview

This entity includes the list of automatically applied next actions upon occurrence of specific errors.

Navigation

Human Capital ► Payroll and Financial ►Support Entities ► Processing Action Configuration

Processing Action Configuration screen Fields

Fields	Description
Code	Unique identifier code for each record
Active	If checked indicates the Processing Action Configuration is available
Forecasting Interface Definition	Forecasting Interface Defination to which processing action configuration applies.
Processing Action	Previous Processing Action applied to a transaction for which a new action has to be applied, from the Pay Import Processing Actions Catalogue, if Interface is the Pay/JV Import according to parameter.
Processing Error	Error message that will require applying a new Processing Action, from the Forecasting Process Error Catalogue, if Interface is the Pay/JV Import according to parameters.
New Action	New Action that will be applied to a transaction for which the specified Processing Action had been previously applied and resulted in the Error message specified, from the Pay/JV Import Processing Actions Catalogue.

Processing Rule

Overview

This entity includes the condition used for the definition of the Forecasting Rule. The conditions are based on an external field of the Import/Export file.

Navigation

Human Capital ► Payroll and Financial ►Payroll Import and Process ►Support Entities ► Processing Rule

Processing Rule Screen Fields

Fields	Description
Code	Unique identifier generated by the system.
Rule Code	Possible Values are: Exclude Data, Imported Data Generation and Pass On.
Order	Processing Order to be used to manage the precedence of rules, when a transaction meets more than one criterion.
Interface	Only Import Interfaces should be available for selection.
Is Active	Default is true. If set to false, Exclude Data from Pay Import is not available.
Logical Operator	Default is AND. Possible values are: AND, OR. Logical Operator between Rules conditions.

Rule Condition Tab

Rule Condition Tab screen Fields

Fields	Description
Active	Shift Schedule Weekday that organizes shift hours with the number of working days per week.
Sequence	Unique identifier generated by the system.
Operator	Default is AND. Possible values are: AND, OR. Logical Operator between Rules conditions.
External Field	This represents a weekday schedule definition belonging to a schedule definition entity.

Specific Application Rule

Overview

The entity includes the overriding rules of the default system action at the time of the import.

Navigation

Human Capital ► Payroll and Financial ►Support Entities ► Specific Application Rule

Specific Application Rule screen Fields

Fields	Description
Code	The unique identification code. It is automatically generated by the system.
Active	By default, it is checked. If the user makes it unchecked then the Specific Application Rule would be not available.
Rule	Processing Action to apply, from the Processing Actions Catalogue. One to One. Must be a Rule according to the Interface.
Forecasting Interface	Forecasting Interface to which the Specific Distribution Rule applies.
External Field	Possible Values are: Employee ID, FCB1, FCB2, FCB3, FCB4, FCB5, FCB6, FCB7, FCB8, FCB9, FCB10, FCB11, FCB12, FCB13, FCB14, FCB15, Expenditure Date, Amount, Work From, Work To, Field1, Field2, Field3, Field4, Field5, Field6, Field7, Field8, Field9, Field10, Field11, Field12, Field13, Field14, Field15, Requisition ID, Reference Nb, Entitlement Code, Accounting Period, Pay Period.

Budgeting and Forecasting

Budgets

Overview.

The Budget window allows the user capturing the dollar budget data for the current fiscal year to be distributed by fiscal period and by financial coding block (FCB).

The goal is to identify surplus or deficit (variance) while comparing the budget with the actual expenditures.

The budget could be input using the interface from the financial system to Human Capital or could be entered manually.

Only revised budget amounts are used in reports for the calculation of variance.

Navigation

Human Capital ► Budgeting and forecasting ► Budgets ► Budgets

Budgets screen fields and tab

Fields	Description
COA Group	Read-only. The COA Group for Budget Entry. It will display the active COA Group for Budget Preparation Level.
Coding Block	Refers to the line of Coding Block associated to the Budget.
Language	Select the language to register the details.
Initial Budget	Initial amount of the Budget. This amount is the sum of the Initial budget entered in the Details Tab. This field is Read-only.
Revised Budget	Revised amount of the budget. This amount is the sum of the revised Budget entered in the Details Tab. This field is Read-only.
Budget Details Tab	Displays the details of the budget per fiscal period.

Budget Details

Overview

Displays the details of the budget per fiscal period.

Budget Details screen fields

Fields	Description
Fiscal Periods	Displays the list of the fiscal periods for the selected fiscal year the user has logged in. Note: The same Fiscal Period cannot be selected twice.
Initial Budget	Initial amount of the Budget; usually captured at the beginning of the fiscal year.
Revised Budget	Revised amount of the budget. Amount updated during the course of the fiscal year.

Support Entities

Cost Item

Overview

A cost item is any element that can be used to predict and calculate future developments of organizational departments such as basic salary, vacation pay and full-time salaries at the assignment level. There are four information tabs at the bottom that further expand the capabilities of a cost item. The deductions tab lists the deduction and cost item relationship for a deduction calculation. A deduction can be viewed, added or deleted in this tab. The dependant tab represents cost items calculated on other cost items. For example, another expense can appear from producing an employee's salary. Each cost item, by law, may be associated with an income tax which will be recorded in the Income Tax tab within the Cost Item function. The last tab is Effective Date which manages all the different dates that document when the cost item will become effective.

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Cost Item

Cost Item screen Fields

Fields	Description
Code	Unique identifier for each record
Language	Select the language used to register the description and name
Name	Name of the Cost Item.
Description	Long description of the Cost Item.
Sequence	This determines the order of calculation.
Type	Select from the Drop Down Menu the Type of Cost Item that users are creating.
Frequency	Use of Cost Item - Daily, Hourly etc.
Frequency based on	Initially it is Not Applicable. If selected, the Frequency can be modified.
Is Basic Salary	If checked, Cost Item is a Basic Salary earning.
Is ProRated	If checked, Cost Item will be ProRated. A ProRated Cost Item will be used mainly for a salary increase in the middle of a pay period or if an employee resigns in the middle of the month.
Is this limiting the Basic Cost Item	This is the reduction amount of a cost item in association with a specified effective date.
May this paid on different periods then the regular periods	If checked, this is paid on different periods.
Is this linked to a NON-Salary scale	When Frequency is DAILY or HOURLY, Non Salary Scale can not be selected. When Frequency is NOT DAILY or HOURLY, Non Salary Scale can be selected. If selected, extra fields in Cost Items will be mandatory to complete in order to specify which scale to use.
Is Statutory Holiday	Will be checked if Cost Item is a Statutory Holiday and will be used as a pay calculation. When selected, Is Limiting Regular will be selected and cannot be unselected. Frequency will display DAILY when Is Statutory Holiday is selected.
Does this cost item have an effect on the pay	Default is true. It indicates if the cost item affects the pay.
Inactive Date	By default, is null. Once a date is entered the Cost Item will no longer be available on and after that date.
Maximum value by calculation	It allows setting the maximum value for the cost calculation.
Should pay excess value	If checked then allows paying the excess value for the cost item.

Allowed Combinations

Overview

This is part of the HCS Cost Item. It appears as a tab in the form.

Allowed Combinations screen Fields

Fields	Description
Pay Zone	Pay zone is mandatory if cost item scale group is specified.
Cost Item Scale Group	The Cost Item Scale Group includes the information related to the group used in the Cost Item Scale.
Cost Item Scale	The Situation field is used to describe the employment status of the employee in the assignment. Up to four levels can be used to describe the situation.
Situation Code Combination	Select the value from the drop down

Coding Block Debit Tab

Overview

This is part of the HCS Cost Item. It appears as a tab in the form.

Coding Block Debit Tab screen Fields

Fields	Description
Coding Block	This is the final line of coding that will be created in Cost item financial coding block.
Percentage	Percentage should be in decimal format.
Situation Code Combination	This function organizes and manages these combinations of situation codes that are to be associated with a specific cost item.

Dependant

Overview

This is part of the HCS Cost Item. It appears as a tab in the form.

Dependant screen Fields

Fields	Description
Active	If checked, the dependant is active (applicable during calculation).
Considered Cost Item	The Cost Item that will be used as the dependant.
Rate	The percentage amount of the cost item that the deduction will apply to. Range from 0 – 100.

Effective Date

Overview

This is part of the HCS Cost Item. It appears as a tab in the form.

Effective Date screen Fields

Fields	Description
Effective Date	The date at which the cost item becomes effective.
Amount For Frequency	The amount of the cost item.
Rate	The percentage of the amount to be calculated for the cost item.

Cost Item Package

Overview

This is a support entity for Human Capital.

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Cost Item Package

Cost Item Package screen Fields

Fields	Description
Code	Unique identifier for each record
Language	Select the language used to register the description and name
Description	Description of the Cost Item Package

Allowed Combination

Overview

This tab is associated with Cost Item

Allowed Code Combination Tab screen Fields

Fields	Description
Pay Zone	Pay zone is mandatory if cost item scale group is specified.
Cost Item Scale Group	The Cost Item Scale Group includes the information related to the group used in the Cost Item Scale.
Cost Item Scale	This describes the cost item scale (which holds the cost item scale steps containing the specific salary ranges).
Situattion Code Combination	Select the value from the drop-down option

Cost Item Package Detail Tab

Overview

This tab is associated with Cost Item

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Cost Item Packge Detail

Cost Item Package Detail Tab screen Fields

Fields	Description
Effective Date	The collection must have unique effective dates.
Cost Item	A cost item is any element that can be used to predict and calculate future developments of organizational departments such as basic salary, vacation pay and full-time salaries at the assignment level.
Pay Zone	Pay zone is mandatory if cost item scale group is specified.
Cost Item Scale Group	The Cost Item Scale Group includes the information related to the group used in the Cost Item Scale.
Cost Item Scale	This describes the cost item scale (which holds the cost item scale steps containing the specific salary ranges).
Cost Item Scale Step	It describes cost item scale steps as defined by the Public Service (or equivalent). Should be unique within this cost item group-subgroup and level.

Cost Item Scale

Overview

A cost item scale is any element that can be used to predict and calculate future developments of organizational departments such as basic salary, vacation pay and full-time salaries at the assignment level.

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Cost Item Scale

Cost Item screen Fields

Fields	Description
Code	Unique identifier Code for each record
Pay Zone	Select the value of Payzone from the dropdown list.
Group	Group information associated to the Cost Item Scale of the position.
Active	If checked, Cost Item is available.
Is Salary Scale	If checked, Salary scale linked to the employee position as entered under Cost Item Scale Group.
Language	Country specific language used to register the description.
Name	Cost Item Scale Name.
Description	Cost Item Scale Description.

Cost Item Scale Step

Overview

This tab is associated with Cost Item Scale

Cost Item Scale Step screen Fields

Fields	Description
Step Number	Defines number of Cost Item Scale Step
Active	If checked, Cost Item Scale Step is available.
Date For Increase	Date at which the salary will be automatically increased to the next level.
Hours For Increase	Number of hours prior to a salary increase to the next level.
Default Amount	Cost Item Scale Step Default Amount
Minimum Amount	Cost Item Scale Step Minimum Amount
Maximum Amount	Cost Item Scale Step Maximum Amount

Cost Item Scale Tab

Overview

This tab is associated with Cost Item Scale. It defines the Salary Scale of the employee.

Cost Item Scale Tab screen Fields

Fields	Description
Sub Group	Defines the Sub Group of the Cost Item Scale
Active	If checked, Cost Item Scale is available
Increase Percentage	Percentage of Increase at anniversary date for Cost Item Scales with a minimum-maximum range
Scale Level	Number indicating the Cost Item Scale Level
Effective Date	Date at which the Cost Item Scale becomes effective
Frequency Rate	Use of Cost Item Scale – Annually, Bi-weekly, Daily, Every 4 weeks, Hourly, Monthly, Weekly.
Language	Country specific language used to register the description.
Name	Name of the Cost Item Scale
Description	Description of the Cost Item Scale

Fiscal Period

Overview

The Fiscal Period information is another key component of Human Capital to determine and calculate appropriate forecast information.

The Fiscal Period values are used across the application to determine the adequate amount for month-end accruals when performing the accruals generation and export functionality, or when running HC reports on the last day of a specific fiscal period.

These values are also used in the exporting functionality to ensure that expense transactions are exported to the financial system based on this concept to ensure and facilitate constant reconciliation between the General Ledger (the financial system) and the salary expenses Sub- Ledger (HC).

The Fiscal Period may be segregated quarterly, monthly or every six months. Fiscal period goes from the beginning of each Fiscal year (e.g. April 1st.) to the end of the fiscal year, e.g. March 31th).

The fiscal period values must be created on a fiscal year basis by the HC System Administrator.

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Fiscal Period

Fiscal Period screen Fields

Fields	Description
Period Number	Unique identification code, manually entered by user. The Period Number must be unique for the active fiscal year, e.g. you can have period number 1 in fiscal year 2017, and period number 1 in fiscal year 2018.
Start Date Period	Start Date of the Fiscal Period.
End Date Period	End Date of the Fiscal Period.
Status	Current status of the period. The Status is Open by default. The available options are: Open, Closed and Restricted (Closed with Exceptions).
Language	Select the language used to register the description and name
Description	Description of Fiscal Period.

Note: Before creating a Fiscal Period in the new fiscal year, click on the Find icon to identify if any Fiscal Period already exists for that Fiscal year.

Note: Before creating a fiscal period, verify that you are in the appropriate fiscal year and scenario. If not, position yourself in the appropriate fiscal year and scenario for which the new fiscal period information needs to be created.

Note: The Fiscal Period number must be unique within the fiscal year, e.g. 1 for April; 2 for May, etc..

Note: The System Administrator can select one of the available status by clicking on the drop-down menu. To re-open a fiscal period, simply reselect the open status and to save the changes. The System Administrator can select one of the available status by clicking on the drop-down menu. To re-open a fiscal period, simply reselect the open status and to save the changes.

Fiscal Year

Overview

Human Capital Fiscal year must be associated with a unique Accounting Fiscal Year. It cannot have two entries in Human Capital Fiscal Year using the same Account Fiscal Year.

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Fiscal Year

Fiscal Year screen Fields

Fields	Description
Code	Unique identifier for each record
Language	Select the language used to register the description and name
Fiscal Year	Each Entry in HC Fiscal year must be associated with a unique Accounting Fiscal Year. Cannot have two entries in HC Fiscal Year using the same Account Fiscal Year.
Name	Name of the Fiscal year.
Start Date	Select the date from the calendar and the Start date must be less than End Date.
End Date	Select the date from the calendar and the End date must be greater than Start Date.
Close Fiscal Year	If checked, the process Close Fiscal Year is activated.

Pay Code

Overview

Pay code includes the list of pay codes along with their corresponding pay periods as a collection. Pay code associated to the Payroll Calculation.

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Pay Code

Pay Code screen Fields

Fields	Description
Pay Code ID	Unique identifier Pay Code ID for each record
Active	If checked indicates the Pay Code is available.
Number of Pay Periods Per Year	Total number of pay periods in the fiscal year.
Average work days in a Period	Number of work days in a period e.g. 21 for monthly Pay Period.
Average Work Days per Year	Average number of working days per year to be entered by the user. Used for forecasting.
Language	Country specific language used to register description.
Description	Pay Code description.

Actual Number of Days

Overview

This defines Actual number of working days in the year.

Actual Number of Days screen Fields

Fields	Description
Fiscal Year	The current fiscal for the pay period.
Actual Number of Work Days in the year	Number of work days in the year.

Pay Period

Overview

Pay Period includes the list of pay periods with associated pay dates, Work From and Work To dates.

Pay Period screen Fields

Fields	Description
Pay Period Number	Unique pay period number for each record
Pay Date	Defines the Pay Date for the Pay period.
Work From	The starting date for pay period.
Work To	The end date for pay period.
Fiscal Year	Select the current fiscal for the pay period.

Pay Rate

Overview

Pay Rate represents a weekday schedule definition belonging to a schedule definition entity.

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Pay Rate

Pay Rate screen Fields

Fields	Description
Code	Unique identifier for each record
Ratio	Distribution percentage.
Number Hours	Used during pay calculation to do salary conversions such as converting an annual salary to hourly.
Name	Short description of Pay Rate.
Description	Long description of Pay Rate.

Pay Zone

Overview

This is a support entity for Human Capital. It should be with HC cost item scale in the menu.

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Pay Zone

Pay Zone screen Fields

Fields	Description
Code	Unique identifier for each record
Language	Country specific language used to register the description.
Description	Description of the Pay Zone

Shift Schedule Definition

Overview

Shift Schedule Definition is used to organize shift hours with the number of working days per week. HR managers can associate overtime policies and tardiness policies to Shift Schedules and define the work hours and work days of each Shift Schedule.

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Shift Schedule Definition

Shift Schedule Definition screen Fields

Fields	Description
Code	Unique identifier code for each record
Fixed Salary	This is to indicate if the employee gets paid a fixed salary independent of the fact that there is 21 days in a month or 22 days.
Number of Hours per Day	Specifies the minimum hours per day that must be fulfilled.
Language	Country specific language used to register description.
Description	A brief description of the shift schedule definition.

Shift Schedule Weekday

Overview

Shift Schedule Weekday that organizes shift hours with the number of working days per week.

Shift Schedule Weekday screen Fields

Fields	Description
Weekday	Shift Schedule Weekday that organizes shift hours with the number of working days per week.
Is Working Day	Checked, if shift falls into that category
Weekday Order	Display Order of days (i.e. 1, 2,3...7)
Pay Rate	This represents a weekday schedule definition belonging to a schedule definition entity.

Statutory Holiday

Overview

Statutory holidays manage one of the cost items associated with an employee assignment. Statutory holidays produce another cost applied against the organization. This function allows the ability to specify whether employees will be paid or not on a particular Statutory Holiday. The Statutory Holiday function manages one of the cost items associated with an employee. Statutory holidays and associated Cost Items are used by payroll calculation and financial planning and forecasting.

Statutory Holiday screen Fields

Fields	Description
Code	Unique identifier for each record
Is Payable	By Default it is checked and indicates that the employee will be paid on that Statutory Holiday.
Holiday	It will be will be used as a pay calculation.

Situation Code Catalogue

Overview

A situation code is an identifier that defines the employment status of an employee in the assignment. For example, a situation code will describe a position and the associated pay along with a start and end date of employment and other required information pertaining to that employee position. A Catalogue of Situation Codes gathers together all the valid Situation Codes that can be used when linking an employee and a position. This function is available to search the catalogue of situation codes as well as create, modify and delete codes. Situation Codes listed in this function can be combined with others that will be managed and organized in another function called Situation Code Combinations. Cost Items, which are further explained in various other functions, work closely with the situation code catalogue as well. Situation Codes will be retrieved from the catalogue here to produce situation code combinations and link them with cost items.

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Situation Code Catalogue

Situation Code Catalogue screen Fields

Fields	Description
Id	Unique identification code of the Situational Code Catalogue.
Active	If checked, Situation Code is available.
Language	Language as chosen.
Acronym	Used for reporting and searching purposes.
Description	Situation Code description.
Situation Code Level	This parameter determines the highest situation code level display order for the application.

Situation Code Combination (HC)

Overview

The Situation field is used to describe the employment status of the employee in the assignment. Up to four levels can be used to describe the situation. Example: for an employee assignment that is indeterminate (Level 1), full-time (Level 2), leave of absence (Level 3) and parental leave (Level 4) the situation code would be I-FT-LOA-PAR. However, the situation code for an indeterminate full-time assignment would be I-FT--, with levels 3 and 4 left blank.

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Situation Code Combination

Situation Code Combination screen Fields

Fields	Description
Application Id	The unique identification code for each Situation Code Combination generated by the system.
Language	Country Specific Language used to register the description.
Description	A detailed description for the Situation Code Combination.
Used for Planned Staffing	By default it is unchecked. Should be checked if the Situation Code Combination is used for Planned Staffing.
Accumulate Hours	By default it is unchecked. It is used to calculate the hours of the assignment during payroll forecasting. It helps to take decisions for the salary increase of the employee.
Is for Soft Commitments	Used for Salary Commitments Generation. Default is False. If set to True by the user, the assignments using this Situation Code Combination will be used in the generation of soft commitments.
Generate Accruals in Reports	By default, it is set to "As defined in GL account". Possible values are "As defined in the GL account", "Cumulative" and "Between 2 dates". Should be set to "Cumulative" for cumulative calculation, and to "Between 2 dates" for between 2 dates calculation.
Used for generation of Accruals	By default, it is set to "As defined in GL account". Possible values are "As defined in the GL account", "Cumulative" and "Between 2 dates". Should be set to "Cumulative" for cumulative calculation, and to "Between 2 dates" for between 2 dates calculation.
Used for Generation of Commitments	Used for Salary Commitments Generation. By default, it is set to "N/A". Possible values are: "Accruals + Forecasts to Year End", "Full-Year Forecasts", "Actual Expenditures + Forecasts to Year End", "Forecasts to Year End", "N/A".
Used for Generation of Forecasts	Used for Salary Forecasts Generation. By default, it is set to "N/A". Possible values are: "Accruals + Forecasts to Year End", "Full-Year Forecasts", "Actual Expenditures + Forecasts to Year End", "Forecasts to Year End", "N/A".
Shift Schedule	Shift Schedule related to the situation code combination entered manually by the user from the list defined under the Shift Schedule Definition Entity.
Forecasting Employee Class	Employee Classes use during Pay Process.
HC Pay Code	This includes the list of pay codes along with their corresponding pay periods as a collection.
Related HC Situation Code Combination	This will be used in the assignment, when a situation code selected in assignment has this field populated; it means that a 2nd assignment will be created with the situation code specified here. More details will be on the rules and regulation of the HCS employee assignment.
Situation Code Combination Level 1	Select a Situation Code Combination (Level 1) from the drop-down menu.
Situation Code Combination Level 2	Select a Situation Code Combination (Level 2) from the drop-down menu.
Situation Code Combination Level 3	Select a Situation Code Combination (Level 3) from the drop-down menu.
Situation Code Combination Level 4	Select a Situation Code Combination (Level 4) from the drop-down menu.

Cost Item Package Attributions Tab

Overview

This tab allows the user to enter the Cost Item Package Attributions for the Situation Code Combination.

Cost Item Package Attribution Screen fields

Fields	Descriptions
Cost Item Package	This drop-down list allows the user to select the Cost Item Package to include in the situation code combination.
Attribute Automatically	The default value of it is marked as Checked.

Cost Item Per Situation Code Combination (HC) Tab

Overview

The Cost Item Per Situation Code Combination Tab field is used to describe the employment status of the employee in the assignment.

Situation Code Combination Tab screen Fields

Fields	Description
Active	when checked indicates the Situation Code Combination is available.
Is This Cost Item Automatically Attributed To the Assignment	When checked it will relate to the cost item.
Cost Item	Select the appropriate Cost Item.

HCS CI Situation Coding Block Tab

Overview

This tab is allow users to filter coding block expression.

HCS CI Situation Coding Block Tab screen Fields

Fields	Description
Coding Block	Coding for each Global Cost, as per the Commission on Audit group. It provide the user to enter the coding block manually or using the feature lookup and element view.

Situation Code Level

Overview

This screen includes the names of the situation code levels. A situation code can have up to 4 levels. Examples of situation code combinations are Permanent, full-time, contract, and part-time.

Navigation

Human Capital ► Budgeting and forecasting ► Support Entities ► Situation Code Level

Situation Code Level screen Fields

Fields	Description
Id	Unique identification code of the Situational Code Levels Definition.
Active	If checked, Situational Code Levels Definition is available.
Display Order	This parameter determines the highest situation code level display order for the application.
Language	Language as chosen.
Description	A brief description of the Situation Code Level

Statutory Holiday Catalogue

Overview

An accurate configuration of the statutory holidays is key for forecasting salary costs correctly. This function allows the ability to specify whether employees will be paid or not on a particular Statutory Holiday. Statutory holidays and associated Cost Items are used by payroll calculation and financial planning and forecasting. Depending on the conditions of employment, holidays may or may not be remunerated.

The set-up of the holidays is usually done when setting up a new fiscal year.

Note: The difference between an employee’s forecast with paid or non-paid holidays can represent on average 11 days of salary. When multiplied by the number of employees in the organization, the impact on the total salary forecast can be significant. The appropriate configuration of holidays is therefore crucial.

Navigation

Human Capital ► Budgeting and Forecasting ► Support Entities ► Statutory Holiday Catalogue

Statutory Holiday Catalogue screen Fields

Fields	Description
Application Id	Unique identification code manually entered by user. The id can either be numeric or alphanumeric.
Holiday Name	Short description of Statutory Holiday Catalogue.

Note: A statutory holiday cannot be deleted from the catalogue if it is referenced in a shift Schedule Definition, but the holiday dates can be removed, modified or added as long as they are in the active fiscal year.

Holiday Date

Overview

Holiday Date tab is used to select the date from the calender for the selected holiday.

Holiday Date Tab screen Fields

Fields	Description
Holiday Date	Select the date from the calendar for Holiday Date.

Note: If a holiday is on a weekend and it is not part of a regular working week, it must be deferred to the first regular working day immediately following the holiday. Otherwise, the forecasts will be overestimated by one day for each employee with a Shift Schedule paid-holidays. At the same time, the employees with a Shift Schedule non-paid holiday will be underestimated by one day also.

Year End Rollover

Overview

In the Human Capital, most information can be shared across multiple fiscal years. Since some of the information is fiscal year-dependent, it needs to be carried over from one year to another. The Year End Rollover process is designed to handle this process, which is explained below.

The year-end rollover process is usually executed at the end of the fiscal year. In some organizations changes to the financial coding block (FCB), the chart of accounts or the accounting practices often coincide with the beginning of the new fiscal year.

Note: This document is intended for system administrators and experienced users who are required to perform a fiscal year transition or FCB updates.

Navigation

Human Capital ► Budgeting and Forecasting ► Support Entities ► Year End Rollover

Year End Rollover screen field

Fields	Description
Actual number of days for the new year	Used to the number of working days for the new year. Example 262 (for year 2019). This information will be used to compute time-related cost items. Typically, the entry is 260, 261 or 262 days.

Generate Pay Periods

Overview:

At the end of the year, the user needs to create new pay periods in Human Capital Pay Period for each pay code in the system. Some pay codes have 52 pay periods because employees get paid on a weekly basis, this means that we need to make 52 new entries for that one pay code every year. This procedure would generate the same pay periods for the new fiscal year based on the ones from last year. It will only generate pay periods for the pay codes where isActive=TRUE.

Navigation:

Human Capital ► Budgeting and forecasting ► Support Entities ► Generate Pay Periods

Generate Pay Period:

Fields	Description
Generate based on Fiscal Year	Fiscal year from the pay periods will generate
Generated in fiscal year	Fiscal year where the pay periods needs to generate.

Overlap

It is possible that the last Pay Period of the current fiscal year (2018) overlaps to the next pay period of the next fiscal year (2019). Once an overlap is identified, the 1st Pay Period of a Fiscal Year will be a copy of the last Pay Period of the previous Fiscal Year.

Note: For pay periods with bi-weekly frequency, the number of pay periods might be 27, including the pay period that overlaps. Verify that you are in the new fiscal year (e.g. 2019-2020) to generate the pay periods.

HC Element Configuration

Overview

HC Elements Configuration includes the COA Group and Segment associated to the Elements flags used for the Accruals, Commitments and Forecasts calculation.

Navigation

Human Capital ► Budgeting and Forecasting ►Support Entities ► Hc Element Configuartion

Hc Element Configuartion Screen Fields

Fields	Description
Code	The unique identification code for Element Configuration. It is automatically generated by the system.
COA Group	The COA group drop-down list allows the user to select it which would be configured. It shows the COA group of the active chart of account.
Segment	Segment of Coding Block Structure, Selected the drop down menu displaying the segment from the active COA.
Element Configuration Details	It allows the user to attach one or more elements configuration details using the lookup feature.

Employee

Overview

The Employees information is used for several purposes such as a Record of Responsible Employees in processes like Procurement Documents, Claim Resolution Committees, Asset Custodies, etc.

Navigation

Human Capital ► Budgeting and forecasting ► Employee

Employee screen Fields

Fields	Description
Code	Unique identifier for each record
First Name	First Name of Employee.
Middle Name	Middle Name of Employee.
Last Name	Last Name of Employee.
Active	If checked, Employee is available for this function.
Institution	Institution to which the employee belongs.

Position

Overview

The Employee Position is an important factor to FreeBalance application. Human Resource users create positions using this screen. These positions will be linked to assignments, enabling pay calculation and financial forecasting and salary planning. Employee Position includes positions held by civil servants and include such information as start and end dates, staff quota, reporting to position, work location, financial coding block, required degree(s), skill(s) and certificate(s), and other position-related information.

Employee Position screen Fields

Fields	Description
Code	Unique identification of the employee position.
Language	Select the language used to register the description and name.
Description	Employee Position Title.

Employee Assignment

Overview

The Employee Assignment screen is used to connect an employee to an employee position. This screen contains the information used by the payroll engine to calculate an employee’s pay. It includes information such as:

Situation Code Combinations
Start & End Dates
Automatic Cost Items
Automatic Deductions
Salary Scales and Amounts
Financial Coding

Navigation

Human Capital ► Budgeting and forecasting ► Employee Assignment

Employee Assignment screen Fields

Fields	Description
Assignment Id	Unique identifier for each record
Position	Employee Position.
Institution	Institution to which the employee belongs.
Employee ID	Employee Unique Identification Code.
Situation Code Combination	Situation Code Combination associated to the assignment, such as indeterminate full-time, determinate part-time.
Repeat Factor	Repeat Factor used for forecasting purposes.
Shift Schedule	Shift Schedule associated to the assignment, including shift hours, number of working days per week, and statutory holidays.
Utilization Rate	Percentage of effort for the assignment.
Pay Code	Employee Pay Code.
Start Date	Assignment start date.
End Date	End date of the assignment.
Language	Select the language used to register the description and name.
Comments	Comment/explanation related to the creation Employee assignment.

Automatic Cost Items

Overview

This tab is associated with Employee Assignment

Automatic Cost Items screen Fields

Fields	Description
Cost Item	Cost Item code, selected using the look-up button.
Name	Name of the automatic cost item
Start Date	Start date of the automatic cost item.
End Date	End date of the automatic cost item.
Apply Assignment Utilization Rate	If it is checked, then the Apply Assignment Utilization Rate is available
Default Cost Item Amount for Frequency	By default, Amount for Frequency is from the Cost Item Effective Date screen. If the value is different from the default value, it represents the amount of the Cost Item.
Number of Hours or Days	Number of Hours or Days associated with the Cost Item.
Cost Item Scale Step	This value is only mandatory if Is Non Salary Scale is checked and if Frequency is set to one time or pay period, under Cost Item.
Maximum per Pay	Maximum amount per pay.
Monthly Maximum Amount	Maximum allowed per month.
Annual Maximum Amount	Annual maximum allowed.
Last Increment Date	This date is manually entered and represents the last time the employee had an increment. The forecasting will look at this date and may give increases based on this date.
Disable Increase	If checked Increase is enable.
Percentage	Percentage increase for ranges.
Is Automatic Attributed	If checked, automatic attribute is available.
Language	Country specific language used to register description
Comments	Short description

Coding Block

Overview

Coding Block contains the default Coding Block of all HCS Employee Assignment in the government.

Coding Block screen Fields

Fields	Description
Percentage	Percentage increase for ranges.
Coding Block	It contains the default Coding Block of all HCS Employee Assignment in the government.
Overridden	If checked, the coding block is overridden

Salary Transitions

Overview

This is part of the HCS Employee Assignment.

Employee Assignment screen Fields

Fields	Description
Id	Unique identifier for each record
Is OffScale	Check box if salary amount is outside of the salary scale.
Transition Date	Date of salary transition or the date when salary changes takes place.
Pay Zone	It contains an Institution catalogue, which could be used among other Entities on the System.
Group	Salary group
Classification	This will give the subgroup, group level for a certain effective date.
Salary Step	The salary amount of the salary table.
Amount	This is the amount of the salary when it is outside of the salary scale (off scale).

Expenditures

Overview

The Human Capital Expenditures screen populated by the Pay Process, Accruals Generation, Manual JV, Banks Generation, and P.A.Y.E. processes.

Expenditure screen Fields

Fields	Description
Coding Block	It has the information of every coding block with the structure (number of elements and order of concepts) of the Group.
Employee	Employee Unique Identification Code.
Employee Name	The name of the employee
Total Expenses	Total amount of expenses in expenditure

Global Cost

Overview

This includes the Global Costs. Global Costs are used for forecasting at the summarized coding level rather than the detailed coding level.

Navigation

Human Capital ► Budgeting and forecasting ► Global Cost

Global Cost screen Fields

Fields	Description
Code	The unique global cost ID is automatically generated by the system.
Amount	The total amount calculated for each of the Global Cost. The amount user can input can be negative or positive.
Institution	This field is an organization unit. The drop-down list only displays the institution which is an organization unit. The system security doesn't allow to display the institute with Is Organization Unit is marked as False.
Coding Block	Coding for each Global Cost, as per the Commission on Audit group. The system allows the user to enter the coding block either manually or using the Element View feature.
Language	Select the language used to register the description and name. By default value is English.
Comments	The description relates the global cost.

HR Import

Support Entities

Situation Code Mapping

Overview:

This Entity contains the mapping for the HR Situation Code Combination with PBHC Situation Code Combination. It is used during both HR Interface process (Peoplesoft HR Interface and Generic HR Interface) to map their internal Situation Code Combination with PBHC v7 Situation Code Combination.

Navigation:

Human Capital ►HR Import ► Support Entities ► HR Situation Code Mapping

Situation Code Mapping screen fields:

Fields	Description
Mapping Rule	Unique Key Mapping Rule + Mapping Sequence
Sequence	The sequence within a mapping rule
HR StatusCode Value 1	First segment of Situation Code Combination from external HR application
HR StatusCode Value 2	Second segment of Situation Code Combination from external HR application
HR StatusCode Value 3	Third segment of Situation Code Combination from external HR application
HR StatusCode Value 4	Fourth segment of Situation Code Combination from external HR application
HR StatusCode Value 5	Fifth segment of Situation Code Combination from external HR application
HR StatusCode Value 6	Sixth segment of Situation Code Combination from external HR application
HR StatusCode Value 7	Seventh segment of Situation Code Combination from external HR application
HR StatusCode Value 8	Eighth segment of Situation Code Combination from external HR application
HR StatusCode Value 9	Nineth segment of Situation Code Combination from external HR application
HR StatusCode Value 10	Tenth segment of Situation Code Combination from external HR application
HC StatusCode Value 1	First segment of Situation Code Combination from PBHC v7
HC StatusCode Value 2	Second segment of Situation Code Combination from PBHC v7
HC StatusCode Value 3	Third segment of Situation Code Combination from PBHC v7
HC StatusCode Value 4	Fourth segment of Situation Code Combination from PBHC v7

Import Employees and Positions

Overview:

The Import Data function allows users to import bulk data. This information is processed and proper records are created on the affected entities.

Navigation:

Human Capital ►HR Import ►Import Employees and Positions

Import Employees and Positions screen fields:

Fields	Description
Upload file	Tool for uploading the import file into the system

Import Employees, Positions and Assigns

Overview:

The Import Data function allows users to import bulk data. This information is processed and proper records are created on the affected entities.

Navigation:

Human Capital ►HR Import ►Import Employees, Positions and Assigns

Import Employees and Positions screen fields:

Fields	Description
Upload file	Tool for uploading the import file into the system
Is Complete Override	Check to override the existing information otherwise import data will not affect the existing record.

User Active Session

Overview

When a user logs into the system and has functional rights to the Human Capital module, the system will use this entity to determine, what is the active HC fiscal year for the specific user? This entity holds which session is active for which user and also which is the active fiscal year for production or scenario.

Navigation

Human Capital ► User Active Session

User Active Session screen Fields

Fields	Description
Application User	Create and manage users and their security access in the system by a privileged user. It contains the general information related to a user, such as Name, Contact information, Password, Security feature etc.
Active Fiscal Year	It is important to notice that only one Fiscal Year can have Current Fiscal Year for Budget Execution as true. Such Fiscal Year will be defaulted by the system in every transaction where Fiscal Year is needed. User can temporary change the Fiscal Year that needs to work on (when for some reason there is more than one Fiscal Year Open for Budget Execution), but it can be done only through a specific process and such change will remain only for that specific user and only for that specific session
Active Session	It holds which scenario (scenario name) and regardless and if the user is in production or scenario mode the user must see the active fiscal year. Note: When the user logs in the system, the Active User Session will be automatically activated. However, the System Administrator can “create” an active user session if needed. He can also grant additional access to the user.
Active Scenario	Dropdown menu. This attribute appears only if Active Session = 'SCENARIO' otherwise, this attribute is hidden.
Can Post JVs In Restricted Periods	Default is Unchecked. If checked, the user can approve Manual JVs, in a "Restricted" Fiscal Period.
Can Process Payroll and JVs In Restricted Periods	Default is Unchecked. If checked, the user can import/process Pay files and import/process JV files, in a "Restricted" Fiscal Period.
Can Generate Accruals In Restricted Periods	Default is Unchecked. If checked, the user can generate Month-End Accruals in a "Restricted" Fiscal Period.

Note: At the first login, a user active session is created for the user where the session is set to production and to current fiscal year.

Scenario

Overview:

The Scenario window allows authorized users to create private copies of current data stored in HC for purposes of study and analysis.

Scenario copies have the following characteristics:

Static - not affected by changes in the source scenario;

Filtered - contains only a subset of the data to which the owner/creator has access; and

Confidential - invisible to any user not explicitly authorized by the owner/creator of the scenario.

The Scenario window allows users creating and managing new and existing scenarios. The user can:

assign a descriptive name to the new scenario;
choose a scenario whose data you want to copy to create the new scenario;
identify users who have privileged access to the scenarios, set restrictions on what data the users have access to and what they can do with the data; and
select the data to be copied, in order to reduce the amount of time and storage required for copying data.

Navigation:

Human Capital ►Scenario

Scenario screen fields:

Fields	Description
Name	Name of Scenario.
Creator	The user has created the record.
Start Fiscal Year	This will be populated with the information from the Fiscal Year selected. Once selected, is Read-only.
End Fiscal Year	This will be populated with the information from the Fiscal Year selected. Once selected, is Read-only.
Start Date	This will be populated with the information from the Start Date.
End Date	This will be populated with the information from the End Date.
Accesses	This entity allows defining which users will have access to the created scenarios.

Scenario Access

Overview:

This entity allows defining which users will have access to the created scenarios Access.

Scenario Access screen fields:

Fields	Description
Application User	Unique identifier that identifies a Scenario Application User
Functional Class	Functional class of the scenario access
Read Only	If it is enabled then scenario access is read only condition.

Scenario Access

Overview:

This entity allows defining which users will have access to the created scenarios Access.

Scenario Access screen fields:

Fields	Description
Application User	Unique identifier that identifies a Scenario Application User
Functional Class	Functional class of the scenario access
Read Only	If it is enabled then scenario access is read only condition.

Batch Update

Batch Update Requisition

Overview:

The Batch Update functionality is designed to make a mass change to assignments or global costs in the event of reorganization. The batch update process contains a group of tables that allow the user to perform modifications on field values.

The Batch Update Requisition screen is designed to change identical tables defining a specific date. Since the mass changes are very sensitive, it is recommended that only authorized user, with the appropriate right has to define the changes that are to take place in the Batch Update by entering the information in the tables that will be affected.

The batch Update process is used in the following windows:

Assignment
Automatic Cost Item
Global Costs

The Batch Updated Requisition can be entered manually or generated automatically by the synchronization between situation code combination and employee assignments, when performing modifications in the situation code combinations window.

Navigation:

Human Capital ► Batch Update ► Batch Update Requisition

Batch Update Requisition screen fields:

Fields	Description
Code	Unique identification code. Manually entered by users or automatically generated based on parameters.
Workflow Status	Workflow Status of Batch Update Requisition. Default value is 'Created'. The list of possible values are as follows: 'Created', 'Approved', 'Rejected' and 'Cancelled'. When the assignments are updated, by the batch update, new assignments are created with the start date, the coding block and the other changes specified on the request. The rules regarding the Gap and Overlap control will then be applied.
Creation Date	Date of Batch Update generated by the system.
Configuration	The type of Batch Update to be performed. The lookup button displays the Id, the Entity, and the Type of configuration, as well as the status Active. ReadOnly. Possible values are: “Modify HC Automatic Cost Item”, “Modify HC Employee Assignment” and “Modify HC Global Cost”.
Entity	Entity on which the Batch Update is performed. It is generated automatically based on the configuration. Possible values are: “HC Assignment", "HC Automatic Cost Item", and “HC Global Cost".
Type	Type of Batch Update, generated based on the selected configuration.
Language	Select language to register the descriptions.
Reason	Reason for the Batch Update Requisition.
Notes	Explanation Note for the Reason.

Hc Batch Update Log

Objective:

This form is in read-only mode. It is populated by the Batch Update process. The user will come to this form to see the results of the batch update.

Navigation:

Human Capital ► Batch Update ►Batch Update Log

Hc Batch Update Log screen fields:

Fields	Description
Id	System generated a unique identity code.
Batch Update Requisition	HC Batch Update Requisition.
Is Processing	This displays TRUE when the process is ongoing. Once the process is finished, this displays FALSE.
Start Date	This is populated with the date time when the process starts.
End Date	This is populated with the date time when the process is completed.
Created By	This is populated with the user who created the Batch update.
Message	Long Description of the batch update.
Batch Update Log Details	HC Batch Update Log Details.