Fields

Description

Code

Unique Identification Code for each record

 Fiscal Year

It is important to notice that only one Fiscal Year can have Current Fiscal Year for Budget Execution as true.   Such Fiscal Year will be defaulted by the system in every transaction where Fiscal Year is needed.  User can temporary change the Fiscal Year that needs to work on (when for some reason there is more than one Fiscal Year Open for Budget Execution), but it can be done only through a specific process and such change will remain only for that specific user and only for that specific session.

Method Of Calculation

Method of Calculation for Commitments Generation.  Possible values are: "Accruals + Forecasts to Year-End", "Full-Year Forecasts", "Actual Expenditures + Forecasts to Year-End", and "Forecasts to Year-End".

Accruals Method Of Calculation

Possible values are “Accruals Between – 2 Dates”,” Accruals Cumulative”, ”Accruals Generation in Situation”, ”Accruals in Reports in Situation”

Include Global Costs

Default is false implying that the Global Costs are not included in the Commitments calculation.  If set to true, by the user, the Global Costs will be included in the Commitments calculation.

Group By

Selected from the list of concept that belongs to COA Group define for Commitment & Obligation.

Commitment ID Prefix

Prefix used for the Commitment ID. The default prefix is SAL.

Commitment ID Length

Length of the Commitment ID, including the Prefix.

Maximum FCB Lines

Maximum number of FCB Lines for unique coding combination, per Commitment ID, as commitment calculations is based on assignment details.

Active

If unchecked, the Commitments Generation Definition is not available.

Reference Date

Reference Date of the Commitments Generation, entered by the user, under the Commitments Generation Screen.

Last Generation Date

As generated by the system, of the last Commitments Generation.

Last Reference Date

Reference Date of the last Commitments Generation.

Last Commitments Amount

Calculated Total Commitments Amount of the last Commitments Generation.

Fields

Description

Serial Number

Unique Financial Coding Block generated by the system.

Coding Block

The coding block with the structure (number of elements and order of concepts) of the Group.

Employee

It contains all employees of the government. It displayed the Employee to whom the JV applies.

Total Amount

Total amount of the line items.

Is Protected Data

By default it is unchecked. If user meke it checked, then the transaction is visible only to authorized users under the Human Capital Expenditures Window.

Entitlement Code

Entitlement Code, entered manually by the user, or selected from the list of configured Entitlement Codes, from Entity.

Employee Assignment

Assignment ID of the Assignment associated to the Employee specified under Employee, as generated by the application.

Cost Item

Cost Item associated to the transaction, as generated by the system using the Cost Item Attribution.

Batch Number

It is displayed by the export to Financial.

Created By

User who created the transaction. The system automatically fetches the user data.

Fields

Description

Active

Unique identifier code for each record

CoA

If unchecked, Process Action and Error Catalogue is not available.

Concept

A concept within the COA represents a collection of elements, as an example: line items, district, fund source, institution, and main category.

Element

An element of the COA is the single value of each concept. As an example, the concept Line Item can have the following elements: 6001 Salary, 6002.

Cost Item

Cost Item associated to the Element. The Cost Item ID and Name should be displayed on the form.

Fields

Description

Application Id

This is a unique value, generated by the system.

Active

Default is True.  If set to False, the record cannot be used in transactions.

Concept

The Concept of COA from which the element will be selected

Department

Fields

Description

Application Id

This is a unique value, generated by the system.

Active

Default is True.  If set to False, the record cannot be used in transactions.

Concept

The Concept of COA from which the element will be selected

Pay Transactions Offset Code

Fields

Description

Code

Unique identifier code for each record

Employee Class Code

Employee Class Short Description.

Language

Select the Language used to register the description and name.

Description

A detailed description for Employee Class.

Fields

Description

Active

If unchecked, the Financial Code Mapping is not available.

Code

Unique Identifier for each record

External Field

Reference to an External Field associated with the Financial Coding Block segment.

Default Value

Default value is null.   If required, a default value must be entered by the user, and is allowed only if Identification Field is null. The size of Default Value is as per the size of the Identification Field.

Order

Order of the Financial Coding Block segment.  Must be unique, for each Interface Definition.

External/Internal

Default value is false.  If the value is set to true by the user and if the coding from the pay import file and the Forecasting Module differs, the pay transaction will be rejected, during the payroll process, with an error indicating that the coding of the assignment is different to the coding of the imported file.

Use Forecasting Module Fields

If the value is set to true by the user, the coding provided by the Forecasting module will have priority over the coding supplied by the import file.  When set to false, the coding supplied in the import file will be maintained unless manually overridden by the user.

Fields

Description

Code

Unique identifier code for each record

Active

If unchecked indicates the Forecasting Imported Data Generation Definition is not  available

External Field

Possible Values are: Employee ID, FCB1, FCB2, FCB3, FCB4, FCB5, FCB6, FCB7, FCB8, FCB9, FCB10, FCB11, FCB12, FCB13, FCB14, FCB15, Expenditure Date, Amount, Work From, Work To, Field1, Field2, Field3, Field4, Field5, Field6, Field7, Field8, Field9, Field10, Field11, Field12, Field13, Field14, Field15, Requisition ID, Reference Nb, Entitlement Code, Accounting Period, Pay Period. As defined for External Fields of Pay and JV Files.

Generated Value

Value to be displayed, for all generated transactions, in the External Field.

Rate

Multiplying factor to be used to generate expenditures.

Interface

Interface to which the Specific Distribution Rule applies.

Fields

Description

Code

Unique Identifier for each record

Rule Code

Possible Values are: Exclude Data, Imported Data Generation and Pass On.

Logical Operator

Default is AND.  Possible values are: AND, OR. Logical Operator between Rules conditions.

Forecasting Interface Definition

Only Import Interfaces should be available for selection.

Active

If unchecked, Exclude Data from Pay Import is not available.

Order

Processing Order to be used to manage the precedence of rules, when a transaction meets more than one criterion.

Fields

Description

Id

Unique identifier code for each record

Active

If checked indicates the Pay Entitlement Cost Item is available

Entitlement Code

Unique Identifier code for the Pay Entitlement.

Language

Language as chosen.

Description

Short Description of the Pay Entitlement.

Cost Item

HC Cost Item associated to the Entitlement Code selected from HC Cost Item.

Default Cost Item

Default Cost Item associated to the Entitlement Code selected from HC Cost Item. The default HC Cost Item is used during Pay Process when the HC Cost Item is not included in the assignment.

Fields

Description

Code

Unique identifier code for each record

Active

If unchecked, Pay Entitlement - Employee Class Matrix is not available.

Entitlement Code

Pay Entitlement Code.  The size is as per the size of the External Field corresponding to External Field Entitlement.

Replacement Value

The User will select from the List of elements within The Concept selected.

Concept

A concept within the COA represents a collection of elements, as an example: line items, district, fund source, institution, and main category.

Employee Class

It includes the Employee Classes use during Pay Process.

Fields

Description

Code

Unique identifier generated by the system.

Is Active

If checked, Pay specific Distribution Rule is available.

Fields

Description

Code

Unique identifier code for each record

Active

If unchecked, Process Action and Error Catalogue is not available.

Processing Action

The User will select from the List of elements within each Action. Possible Values are: Distribute against Assignment Excluding some Distribution Rules; Distribute on Current Fiscal Year's 1st Assignment; Distribute on Default Account Excluding Distribution Rules; Distribute against Assignment; Distribute as is; Distribute on Default Account; Distribute on Most Recent Assignment; Exclude Data from SMS Human Capital, Keep in Waiting, Distribute on Specific Account

Processing Error

By default, it is Active.  If the user switches it to inactive, the user cannot select it anymore. The User will select from the List of elements within each Error: No umber of Assignment covers “From” & “To” dates; Accounting period closed with exceptions; Assignment Account <> imported file account; Assignment without cost; Coding Mandatory; Combination not respected; Date outside the current year; Employee does not exist in SMS Human Capital; Inactive Coding; Manual P.A.Y.E Transaction; No umber of assignment before expenditures’ work to date; No umber of expenditure related to cancel cheque; Validation rules not respected; The Accounting period is closed.

Fields

Description

Code

Unique identifier code for each record

Active

If checked indicates the Processing Action Configuration is available

Processing Action

Previous Processing Action applied to a transaction for which a new action has to be applied, from the Pay Import Processing Actions Catalogue, if Interface is the Pay/JV Import according to parameter.

Processing Error

Error message that will require applying a new Processing Action, from the Forecasting Process Error Catalogue, if Interface is the Pay/JV Import according to parameters.

New Action

New Action that will be applied to a transaction for which the specified Processing Action had been previously applied and resulted in the Error message specified, from the Pay/JV Import Processing Actions Catalogue.

Fields

Description

Code

Unique identifier generated by the system.

Interface

Only Import Interfaces should be available for selection.

Fields

Description

Code

The unique identification code. It is automatically generated by the system.

Active

Rule

Processing Action to apply, from the Processing Actions Catalogue. One to One. Must be a Rule according to the Interface.

External Field

Possible Values are: Employee ID, FCB1, FCB2, FCB3, FCB4, FCB5, FCB6, FCB7, FCB8, FCB9, FCB10, FCB11, FCB12, FCB13, FCB14, FCB15, Expenditure Date, Amount, Work From, Work To, Field1, Field2, Field3, Field4, Field5, Field6, Field7, Field8, Field9, Field10, Field11, Field12, Field13, Field14, Field15, Requisition ID, Reference Nb, Entitlement Code, Accounting Period, Pay Period.