Overview
This Entity includes the Employee Classes use during Pay Process.
Navigation
Human Capital ► Payroll and Financial ►Payroll Import and Process ► Support Entities ► Employee Class
Employee Class screen Fields
Fields | Description |
Code | Unique identifier code for each record |
Employee Class Code | Employee Class Short Description. |
Language | Select the Language used to register the description and name. |
Description | A detailed description for Employee Class. |
Overview
This tab is associated with Interface Definition.
FCB Maps screen Fields
Fields | Description |
Active | If unchecked, the Financial Code Mapping is not available. |
Code | Unique Identifier for each record |
External Field | Reference to an External Field associated with the Financial Coding Block segment. |
Default Value | Default value is null. If required, a default value must be entered by the user, and is allowed only if Identification Field is null. The size of Default Value is as per the size of the Identification Field. |
Order | Order of the Financial Coding Block segment. Must be unique, for each Interface Definition. |
External/Internal | Default value is false. If the value is set to true by the user and if the coding from the pay import file and the Forecasting Module differs, the pay transaction will be rejected, during the payroll process, with an error indicating that the coding of the assignment is different to the coding of the imported file. |
Use Forecasting Module Fields | If the value is set to true by the user, the coding provided by the Forecasting module will have priority over the coding supplied by the import file. When set to false, the coding supplied in the import file will be maintained unless manually overridden by the user. |
Overview
Forecasting Imported Data Generation Definition entity includes the definition of fringe benefits based on entitlement code percentage. Based on this definition, additional payroll expenditures can be generated based on the percentage of selected imported transactions, if Generation is set to true.
Navigation
Human Capital ► Payroll and Financial ►Support Entities ► Forecasting Imported Data Generation Definition
Forecasting Imported Data Generation Definition screen Fields
Fields | Description |
Code | Unique identifier code for each record |
Active | If unchecked indicates the Forecasting Imported Data Generation Definition is not available |
External Field | Possible Values are: Employee ID, FCB1, FCB2, FCB3, FCB4, FCB5, FCB6, FCB7, FCB8, FCB9, FCB10, FCB11, FCB12, FCB13, FCB14, FCB15, Expenditure Date, Amount, Work From, Work To, Field1, Field2, Field3, Field4, Field5, Field6, Field7, Field8, Field9, Field10, Field11, Field12, Field13, Field14, Field15, Requisition ID, Reference Nb, Entitlement Code, Accounting Period, Pay Period. As defined for External Fields of Pay and JV Files. |
Generated Value | Value to be displayed, for all generated transactions, in the External Field. |
Rate | Multiplying factor to be used to generate expenditures. |
Interface | Interface to which the Specific Distribution Rule applies. |
Overview
Forecasting Rule includes the condition used for the definition of the Forecasting Rule. The conditions are based on any external field of the Import/Export file.
Navigation
Human Capital ► Payroll and Financial ►Support Entities ► Forecasting Rule
Forecasting Rule screen Fields
Fields | Description |
Code | Unique Identifier for each record |
Rule Code | Possible Values are: Exclude Data, Imported Data Generation and Pass On. |
Logical Operator | Default is AND. Possible values are: AND, OR. Logical Operator between Rules conditions. |
Forecasting Interface Definition | Only Import Interfaces should be available for selection. |
Active | If unchecked, Exclude Data from Pay Import is not available. |
Order | Processing Order to be used to manage the precedence of rules, when a transaction meets more than one criterion. |
Overview
This defines the rules to be implemented on Forecasting Import/Export Processes.
Rule Condition screen Fields
Fields | Description |
Active | If checked, the Rule Condition is available |
Sequence | Unique identifier generated by the system. |
Operator | Default is AND. Possible values are: AND, OR. Logical Operator between Rules conditions. |
External Field | This represents a weekday schedule definition belonging to a schedule definition entity. |
Overview
Pay Entitlement Cost Item includes the Entitlement Codes and associated cost items. Entitlement Codes are set of values used to identify types of payroll transactions.
Navigation
Human Capital ► Payroll and Financial ►Support Entities ► Pay Entitlement Cost Item
Pay Entitlement screen Fields
Fields | Description |
Id | Unique identifier code for each record |
Active | If checked indicates the Pay Entitlement Cost Item is available |
Central Cost | If checked indicates the Central Cost is available |
Supplementary Pay | If checked indicates the Supplementary Pay is available |
Entitlement Code | Unique Identifier code for the Pay Entitlement. |
Language | Language as chosen. |
Description | Short Description of the Pay Entitlement. |
Cost Item | HC Cost Item associated to the Entitlement Code selected from HC Cost Item. |
Default Cost Item | Default Cost Item associated to the Entitlement Code selected from HC Cost Item. The default HC Cost Item is used during Pay Process when the HC Cost Item is not included in the assignment. |
Overview
This includes the Entitlement Codes and associated financial coding, per Employee Class. Entitlement Codes are set of values used to identify types of payroll transactions
Navigation
Human Capital ► Payroll and Financial ►Support Entities ► Pay Entitlement Employee Class
Pay Entitlement Employee Class screen Fields
Fields | Description |
Code | Unique identifier code for each record |
Active | If unchecked, Pay Entitlement - Employee Class Matrix is not available. |
Entitlement Code | Pay Entitlement Code. The size is as per the size of the External Field corresponding to External Field Entitlement. |
Replacement Value | The User will select from the List of elements within The Concept selected. |
Concept | A concept within the COA represents a collection of elements, as an example: line items, district, fund source, institution, and main category. |
Employee Class | It includes the Employee Classes use during Pay Process. |
Overview
This entity includes the Entitlement Codes and associated financial coding, per Employee Class. Entitlement Codes are set of values used to identify types of payroll transactions.
Navigation
Human Capital ► Payroll and Financial ► Pay Import and Process ►Support Entities ► Pay Entitlement Employee Class Matrix
Pay Entitlement Employee Class Matrix Screen Fields
Fields | Description |
Code | Unique identifier code for each record |
Active | If unchecked, Pay Entitlement - Employee Class Matrix is not available. |
Entitlement Code | Pay Entitlement Code. The size is as per the size of the External Field corresponding to External Field Entitlement. |
| Employee Class | It includes the Employee Classes use during Pay Process. |
Concept | A concept within the COA represents a collection of elements, as an example: line items, district, fund source, institution, and main category. |
| Replacement Value | The User will select from the List of elements within The Concept selected. |
Overview
This entity includes the Specific Distribution Rule (s) (SDR). The SDR allows assigning financial coding to transactions according to predefined conditions. Depending on the type of SDR, the coding validation process will vary and will be applied at the different stage of the payroll function.
Navigation
Human Capital ► Payroll and Financial ►Payroll Import and Process ►Support Entities ► Pay Specific Distribution Rule
Fields | Description |
Code | Unique identifier generated by the system. |
| Interface | to which the Specific Distribution Rule applies. The Interface is identified by the Pay Import Interface from JV Import. |
| Type | Specific Distribution Rule Type. There are 4 possible types: Distribution, Override, Manual Distribution, Final Override, and P.A.Y.E. LATER. |
| Processing Order | Processing Order to be used to manage the precedence of rules, when a transaction meets more than one criterion. |
Is Active | If checked, Pay specific Distribution Rule is available. |
| Coding Block | This field has the information of every coding block with the structure (number of elements and order of concepts) of the Group. |
| Logical Operator | Logical Operator to be used between the Conditions. Possible Values are OR, AND. |
Overview
Fields | Description |
Active | Default is checked if unchecked specific distribution rule condition will not be available. |
| Sequence | System generated unique identification number for forecasting rule. |
| Operator | Possible operators are equal to, greater than, less than, T, F etc., Operator should be set “=” if rule code is set ImportedDataGeneration. |
External Field | As defined for External Fields of Pay and JV Files, as defined under Interface Definition. |
Overview
This Entity includes the list of available Processing Actions used by the Pay Import and Process.
Navigation
Human Capital ► Payroll and Financial ►Support Entities ► Process Action and Error Catalogue
Process Action and Error Catalogue screen Fields
Fields | Description |
Code | Unique identifier code for each record |
Active | If unchecked, Process Action and Error Catalogue is not available. |
Processing Action | The User will select from the List of elements within each Action. Possible Values are: Distribute against Assignment Excluding some Distribution Rules; Distribute on Current Fiscal Year's 1st Assignment; Distribute on Default Account Excluding Distribution Rules; Distribute against Assignment; Distribute as is; Distribute on Default Account; Distribute on Most Recent Assignment; Exclude Data from SMS Human Capital, Keep in Waiting, Distribute on Specific Account |
Processing Error | By default, it is Active. If the user switches it to inactive, the user cannot select it anymore. The User will select from the List of elements within each Error: No umber of Assignment covers “From” & “To” dates; Accounting period closed with exceptions; Assignment Account <> imported file account; Assignment without cost; Coding Mandatory; Combination not respected; Date outside the current year; Employee does not exist in SMS Human Capital; Inactive Coding; Manual P.A.Y.E Transaction; No umber of assignment before expenditures’ work to date; No umber of expenditure related to cancel cheque; Validation rules not respected; The Accounting period is closed. |
Overview
This entity includes the list of automatically applied next actions upon occurrence of specific errors.
Navigation
Human Capital ► Payroll and Financial ►Support Entities ► Processing Action Configuration
Processing Action Configuration screen Fields
Fields | Description |
Code | Unique identifier code for each record |
Active | If checked indicates the Processing Action Configuration is available |
| Forecasting Interface Definition | Forecasting Interface Defination to which processing action configuration applies. |
Processing Action | Previous Processing Action applied to a transaction for which a new action has to be applied, from the Pay Import Processing Actions Catalogue, if Interface is the Pay/JV Import according to parameter. |
Processing Error | Error message that will require applying a new Processing Action, from the Forecasting Process Error Catalogue, if Interface is the Pay/JV Import according to parameters. |
New Action | New Action that will be applied to a transaction for which the specified Processing Action had been previously applied and resulted in the Error message specified, from the Pay/JV Import Processing Actions Catalogue. |
Overview
This entity includes the condition used for the definition of the Forecasting Rule. The conditions are based on an external field of the Import/Export file.
Navigation
Human Capital ► Payroll and Financial ►Payroll Import and Process ►Support Entities ► Processing Rule
Fields | Description |
Code | Unique identifier generated by the system. |
| Rule Code | Possible Values are: Exclude Data, Imported Data Generation and Pass On. |
| Order | Processing Order to be used to manage the precedence of rules, when a transaction meets more than one criterion. |
Interface | Only Import Interfaces should be available for selection. |
| Is Active | Default is true. If set to false, Exclude Data from Pay Import is not available. |
| Logical Operator | Default is AND. Possible values are: AND, OR. Logical Operator between Rules conditions. |
Rule Condition Tab screen Fields
Fields | Description |
Active | Shift Schedule Weekday that organizes shift hours with the number of working days per week. |
Sequence | Unique identifier generated by the system. |
Operator | Default is AND. Possible values are: AND, OR. Logical Operator between Rules conditions. |
External Field | This represents a weekday schedule definition belonging to a schedule definition entity. |
Overview
The entity includes the overriding rules of the default system action at the time of the import.
Navigation
Human Capital ► Payroll and Financial ►Support Entities ► Specific Application Rule
Specific Application Rule screen Fields
Fields | Description |
Code | The unique identification code. It is automatically generated by the system. |
Active | By default, it is checked. If the user makes it unchecked then the Specific Application Rule would be not available. |
Rule | Processing Action to apply, from the Processing Actions Catalogue. One to One. Must be a Rule according to the Interface. |
| Forecasting Interface | Forecasting Interface to which the Specific Distribution Rule applies. |
External Field | Possible Values are: Employee ID, FCB1, FCB2, FCB3, FCB4, FCB5, FCB6, FCB7, FCB8, FCB9, FCB10, FCB11, FCB12, FCB13, FCB14, FCB15, Expenditure Date, Amount, Work From, Work To, Field1, Field2, Field3, Field4, Field5, Field6, Field7, Field8, Field9, Field10, Field11, Field12, Field13, Field14, Field15, Requisition ID, Reference Nb, Entitlement Code, Accounting Period, Pay Period. |