Overview
Manual Journal Voucher includes the manually created Journal Vouchers and reversed Journal Vouchers. Manual Journal Vouchers should be created from the Journal Voucher screen. The Journal Voucher screen includes the attributes of Entities Manual Journal Voucher, and Journal Voucher Details.
Navigation
Human Capital ►Payroll and financial ►Manual Journal Voucher ►Manual Journal Voucher
Manual Journal Voucher screen Fields
Fields | Description |
Code | Unique Identifier for each record |
Active | If unchecked the Manual Journal Vocher not available. |
Is Excluded From Export | Excluded from Export. |
Is Exported | Default is False. Set to True by the system during Export to Financials. Note: Additional Workflow Processes Status will be displayed In EDIT and SEARCH MODE. |
Total Amount | Total amount of the transactions calculated by the application. |
Work From | Work From Date of the Journal Voucher. Default is date of creation of the JV. |
Work To | For the pay export functionality, this field corresponds to the monetary value of all transaction lines that are exported. |
Post Date | Post Date of the Journal Voucher. Default is date of creation of the JV. |
Approved By | User who approved the JV, populated by the system. Note: The user’s security profile must include permission to approve and reject journal vouchers. Note: The user must have access to all the JV entry lines. Note: The JV must show the status Ready for Approval. |
Approval Date | Date at which the JV was approved, generated by the system. |
Created By | User who created the JV populated by the system. |
Created Date | Date at which the JV was created, generated by the system. |
Completed By | User who will complete the JV, entered manually. |
Completed Date | Date at which the JV was completed, generated by the system. |
Institution | This attribute contains an Institution catalogue, which could be used among other Entities on the System. |
| Status | It shows the status of the Manual Journal Voucher. It is automatically updated by the system as per the approval process completed. The possible values are "Created", "Approval Requested", "Approved" etc. |
Transaction Source | Transaction Source of the Journal Voucher, as generated by Process. Default is "JV created manually". Possible values are "JV created manually" and "Reversed JV". |
| Reversal/Reversed Journal Voucher | Read-only field. Associated Reversal or Reversed Journal Voucher ID, created by the reversal functionality. |
Language | Language chosen as required. |
Comments | Comment/explanation related to the creation of the JV. |
| Manual Journal Voucher Detail Tab | It allows the user to enter the manual journal voucher details. |
Overview
This tab is associated with the Manual Journal Vouche.
Manual Journal Voucher Detail Screen Fields
Fields | Description |
Serial Number | Unique Financial Coding Block generated by the system. |
Coding Block | The coding block with the structure (number of elements and order of concepts) of the Group. |
Employee | It contains all employees of the government. It displayed the Employee to whom the JV applies. |
Total Amount | Total amount of the line items. |
| Transaction Type | The allows the user to select the Transaction Type from the drop-down list. It can be Debit or Credit. |
Is Protected Data | By default it is unchecked. If user meke it checked, then the transaction is visible only to authorized users under the Human Capital Expenditures Window. |
Entitlement Code | Entitlement Code, entered manually by the user, or selected from the list of configured Entitlement Codes, from Entity. |
Employee Assignment | Assignment ID of the Assignment associated to the Employee specified under Employee, as generated by the application. |
Cost Item | Cost Item associated to the transaction, as generated by the system using the Cost Item Attribution. |
Batch Number | It is displayed by the export to Financial. |
Created By | User who created the transaction. The system automatically fetches the user data. |
Overview
This entity includes the mapping between the Cost Items and the Line Object Codes.
Navigation
Human Capital ► Payroll and Financial ► Manual Journal Voucher ► Support Entities ► Cost Item Attribution
Cost Item Attribution screen Fields
Fields | Description |
Active | Unique identifier code for each record |
CoA | If unchecked, Process Action and Error Catalogue is not available. |
Concept | A concept within the COA represents a collection of elements, as an example: line items, district, fund source, institution, and main category. |
Element | An element of the COA is the single value of each concept. As an example, the concept Line Item can have the following elements: 6001 Salary, 6002. |
Cost Item | Cost Item associated to the Element. The Cost Item ID and Name should be displayed on the form. |