Overview
Documents containing the registration and control of the management of Multi-vendor expenditure voucher. And linkage to budgetary expenses and accounting documents.
Navigation
Expenditures ► Multi-Vendor ► Multi Vendor Expense Voucher
Multi Vendor Expense Voucher Screen Fields
Fields | Description |
Code | Auto-Generated |
Workflow Status | This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'. |
Fiscal Year | Current Fiscal Year. The fiscal year should be open for the transactions. |
Fiscal Period | Current Fiscal Period. The fiscal period should be open for the transactions. |
Institution | Institution code for the expense voucher. |
Execute Type | Configuration Setting for this Entity the basic Stages are: ‘CYD’ (Obligation + Actual), ‘REG’ (Obligation + EV, Prepaid), Default = ‘CYD’ |
Voucher Date | Default current system date. Read Only Field |
Document Type | Unique code that identifies the document type |
No Supporting Document | No. document that supports the transaction. |
Language | Country specific language |
Description | Description voucher |
Currency | To allow the user to select the Voucher Currency. Default is Domestic Currency. |
Exchange Rate | Will show the latest active exchange rate for the selected currency which is linked to Expenditures, users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1 |
Total Amount (Domestic) | “Calculated/Updated Read Only Field” displays the amount domestic of all MvEV Items. Default is Zero |
Total Amount (Foreign) | “Calculated/Updated Read Only Field” displays the Amount Foreign of all MvEV Items. Default is Zero |
Deduction Amount Domestic | “Calculated/Updated Read Only Field” displays the Deduction Amount Domestic of all MvEV Items. Default is Zero |
Deduction Amount Foreign | “Calculated/Updated Read Only Field” displays the Deduction Amount Foreign of all MvEV Items. Default is Zero |
Total Net Amount Domestic | Total value of transaction. Total Net Amount Domestic = Total domestic amount - Deduction Domestic Amount |
Total Net Amount Foreign | Total value of transaction. Total Net Amount Foreign = Total foreign amount - Deduction Foreign Amount |
| Revolving Fund Register | Revolving fund code enter in the field. The user can select with the help of lookup button. |
Treasury Bank Account | Institution code user can enter using lookup button to pick one. |
Offset Code | The system must automatically load the value of the attribute where if Is Revolving Fund Execution” = ‘TRUE’ and Fund ID has a valid number |
Created By | Populated automatically by the system |
Created Date | Populated automatically by the system at creation time of the record. |
Approved By | Populated automatically by the system, when the document is approved. |
Approved Date | Populated automatically by the system in time of approved for registration |
Overview
Documents containing the registration and control of the management of Multi-vendor expenditure voucher detail.
Multi-Vendor Expense Voucher Detail Screen Fields
Fields | Description |
Serial Number | Unique code that identifies the Multi-vendor expenditure details. Automatically generated by the system |
Language | Country specific language |
Description | Describe Multi-vendor expenditure details. |
Vendor | Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity. |
Coding Block | Full Coding Block, COA Group with attribute 'Budget Execution' = True |
Amount (Domestic) | “Calculated/Updated Read Only Field” displays the Amount Domestic of all Project Structure. Default is Zero |
Amount (Foreign) | “Calculated/Updated Read Only Field” displays the Amount Foreign of all Project Structure. Default is Zero |
Total Amount (Domestic) | The system must automatically calculate the value. Total Domestic = Amount Domestic - Deduction amount domestic |
Total Amount (Foreign) | Total Domestic = Amount Foreign - Deduction Amount Foreign |
Deduction Amount Domestic | Amount Domestic value of deduction |
Deduction Amount Foreign | Amount Foreign value of deduction |
Refund Amount Domestic | Attribute read only, Value default = 0 |
Refund Amount Foreign | Attribute read only, Value default = 0 |
Is Reversed | Read Only Field” will be updated automatically by the system |
Is Refund | Read Only Field” will be updated automatically by the system |
Is Correction | Read Only Field” will be updated automatically by the system |
Number of Document Expense | No. Document of execution of expense. Automatically assigned by the system. When the document is "approved" |
| Cheque Series | The cheque series information. |
| Cheque Number | Cheque number. |
| Error Message | To input the error message. |
Overview
The tab allows the user to enter the information of the multi vendor deductions.
Multi Vendor Deduction Details
| Fields | Description |
| Serial Number | Serial number of the multi vendor deduction. |
| Deduction | Deduction information. The user can select using lookup feature. |
| Deduction Type | Type of the deduction for the multi vendor. |
| Retention Origin | Origin of the retention. |
| Amount (Domestic) | Dedutction amount in domestic currency. |
| Amount (Foreign) | Dedutction amount in foreign currency. |