Travel Expenses Details

Overview

Details the documents containing the registration and control of the management of travel and per diem.

Travel Expenses Details Tab Screen Fields

Fields	Descriptions
Serial Number	Unique code that identifies the Travel Expenses Details. Automatically generated by the system
Institution	System will automatically display the Institution attribute
Language	Country specific language
Description	Describe travel expenses Details.
Vendor	Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity.
Travel Expense Category	System will automatically display the Travel Expense Category
Coding Block	Show, only the object of expenses that belongs to the field Item Code Expenditure Group that correspond to the Travel Expense Category selected.
Currency	System will automatically display the Currency, based on the attribute: Travel Category ID
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to the Expenditures
Foreign Amount	If the attribute “Currency” is Domestic, this value has zero Else the value must be equal to the amount the attribute “Expenses cost” based on the attribute: "Travel Category ID" selected.
Domestic Amount	If the attribute “Currency” is Domestic, then the value must be equal to the amount the attribute “Expenses cost” based on the attribute: Travel “Category ID" selected.
Quantity	Quantity which applies to one kind of travel expenses.
Total Foreign Amount	The system automatically calculates the value Total Amount Foreign
Total Domestic Amount	The system automatically calculates the value Total Amount Domestic
Deduction Foreign Amount	Amount Foreign value of deduction Value default = 0 or the sum of the attribute “Amount Foreign" all the details of the entity "Deduction details" automatically recorded by the system Attribute read only
Deduction Domestic Amount	Amount Domestic value of deduction. Value default = 0 or the sum of the attribute "Amount Domestic" all the details of the entity "Deduction details" automatically recorded by the system. Attribute read only
Total Net Foreign Amount	Calculated field Display only to show actual Foreign amount spent on this detail item. Will get updated automatically by the system upon the approval of the transactions
Total Net Domestic Amount	Calculated field Display only to show actual domestic amount spent on this detail item. Will get updated automatically by the system upon the approval of the transactions
Is Reversed	“Read Only Field” will be updated automatically by the system for the process
Is Refund	“Read Only Field” will be updated automatically by the system for the process
Is Correction	“Read Only Field” will be updated automatically by the system for the process
Number Of Document Expense	No. Document of execution of expense. Automatically assigned by the system. When the document is "approved"

Project Structure Details

Overview

This entity contains the list of project structures by “Trips and per diem” that must be related with details the “Travel expenses Voucher”.

Project Structure Details Tab Screen Fields

Fields	Descriptions
Serial Number	Unique ID that identifies the Project Structure. It’s a consecutive number automatically generated by the system.
Agreement Id	Unique identifier that identifies an ID of Agreement.
Project Structure	Unique identifier that identifies an ID of Project
Expense Category	Allows to select expense category from dropdown list
Amount (Domestic)	Amount value of Project Structure, When Currency is Domestic. Default value is Zero.
Amount (Foreign)	Amount value of Project Structure, When Currency is not Domestic. Default value is Zero.
Is Counter Part	Default value false. Unique identifier that identifies an ID of Counterpart.