Overview
This entity contains the list of basic services voucher (header), these are the documents containing the registration and control of the management of basic services. And linkage to budgetary expenses and accounting documents.
Navigation
Expenditures ► Basic Services ► Basic Services Voucher
Basic Services Voucher Screen Fileds
Fields | Descriptions |
Code | Unique ID that identifies a Basic Services Voucher. |
Workflow Status | This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'. |
Fiscal Year | Fiscal Year of the Basic Services Voucher. |
Fiscal Period | Fiscal Period of the Basic Services Voucher. |
Execution Type | Read only attribute, value will be assigned through processes. |
Voucher Date | Date and time of Voucher. Default current system date and time. |
Institution | Code of Institution identified by Institutional Classifier. Unique identifier. Only one Institution can be linked. |
Is Revolving Fund Execution | Execution Type. Read only attribute, value will be assigned through processes. |
Source Document Number | This is the document number of the source document. |
Grants Document Type | Unique code that identifies the document type. Only one Document type can be linked. |
Supporting Document Number | Number of document that supports the transaction. Manually entered by the user. |
Multifold Funding Source | Default is False. If ‘Multifold Funding Source’ = False then ask for a Single Source. If ‘Multifold Funding Source’ = True then ask for Sources Details (multifold funding source). Default value is FALSE |
Executes Project | Indicates if there is execution of expenses of Invoice Basic Service for Project with External Financing. Default value is False. |
Currency | Code of Currency. Only one Currency can be linked. |
Exchange Rate | Will show the latest active Exchange Rate Value for the selected Currency which is linked to Expenditures, users can change the Rate |
Total Amount (Domestic) | The system automatically calculates the value Total Amount Domestic. Total Domestic" = "Total Domestic Amount" - "Amount Domestic Deduction". The value must be greater than zero. |
Total Amount (Foreign) | Total Amount When Currency is not Domestic. Default is Zero. |
Amount Domestic Deduction | Amount Domestic value of deduction. Value default = 0 |
Amount Foreign Deduction | Amount Foreign value of deduction. Value default = 0 |
Total Domestic | The system automatically calculates the value Total Amount Domestic |
Total Foreign | The system automatically calculates the value Total Amount Foreign |
Vendor | Unique code that identifies the Vendor beneficiary. Only one Vendor Beneficiary can be linked. |
Treasury Bank Account | Automatically load the list of values of the classifier categories of expenditure of the attribute "Treasury Bank Account" |
Payment Mode | Default value will be populated automatically from the selected vendor information if defined, if not defined in the vendor then default will populated be as defined in the Expenditures Parameter |
Created By | Unique identification of user. Populated automatically by the system. |
Created Date | Default current system date and time. Populated automatically by the system at creation time of the record. |
Approved By | Populated automatically by the system, when the document is approved. |
Approved Date | Date in which the Basic Services Voucher document turns to ‘Approved’ Status. Default current system date and time. |
Language | Country Specific language |
Description | Description of Voucher, describes the basic service to pay. Manually entered by the user. |
Overview
This entity contains the list of invoice basic services (expenses details) that must be to pay. Details the documents (invoices) containing the registration and control of the management of basic services.
Invoice Basic Service Tab Screen Fields
Fields | Descriptions |
Serial Number | Unique ID that identifies the Invoice Basic Services (Expenses Details). |
Fiscal Period | Invoiced Month of basic service. Manually entered by the user. default current fiscal Period |
Institution | Code of Institution identified by Institutional Classifier. Unique identifier. Only one Institution can be linked. |
Institution Name | Name of Institution. This attribute is automatically entered by the system according to attribute " Institution Code" |
Basic Service | Unique code that identifies of basic service type. This field will be defaulted if Basic Service ID is selected. The user can change it. Only one Basic Service can be linked. |
Service Number | Number of Service according to the register of the basic service. |
Basic Service Status | Indicates Status of the Basic Service hired. |
Coding Block | Use the Cao Group will be the budget Execution. |
Invoice Number | Invoice number delivered by the vendor beneficiary. Manually entered by the user. |
Invoice Type | Indicates Type of invoice delivered by the vendor beneficiary. Manually entered by the user. |
Invoice Date | Date of issue of the invoice submitted by the vendor beneficiary. ‘Invoice Date’ must be less than or equals the ‘Voucher Date’ |
Entry Date | Entry Date of voucher of basic services. Manually entered by the user. |
Reference Collection Number | Number defined by the service provider for reference collection of the invoice. Manually entered by the user. |
Due Date Payment | Due date payment (Deadline for payment). Expiration Date of the invoice submitted by the vendor beneficiary. Due date should be always greater than Invoice date |
Date From | Start date of the period of service billed. |
Date Up | End date of period of service billed. |
Invoiced Days | This field should be calculated automatically by the system using attributes "Date From" and "Date Up" (if they were defined) as result of number of days based between both dates: Date Up minus Date from; Or, Otherwise both can be manually entered by the user. |
Actual Reading | Actual reading of the meter. |
Previous Reading | Previous reading of meter. |
Billed Consumption | Billed consumption of basic service. |
Average Consumption | Average monthly consumption of basic service over the past 12 months. |
Merchandising Amount | Amount of Merchandising in the month. |
Surcharge Arrearages Amount | Amount Late Payment Surcharge in the month. |
IVA Amount | Amount by Value Added Tax in the month. |
Other Amount | Amount for any other reason (or concept of recovery) in the month. |
Domestic Amount | Total Amount Billed in the month When Currency is Domestic. Default value is Zero. |
Foreign Amount | Total Amount Billed in the month When Currency is not Domestic. Default value is Zero. |
Total Amount Owed | Total amount owed to this month. |
Number Document Expense | No. Document of execution of expense. Automatically assigned by the system. When the document is "approved" |
Is Reversed | “Read Only Field” will be updated automatically by the system for the process |
No. Reversed | “Read Only Field” will be updated automatically by the system for the process |
Is Refund | “Read Only Field” will be updated automatically by the system for the process |
No. Refund | “Read Only Field” will be updated automatically by the system for the process |
Is Correction | “Read Only Field” will be updated automatically by the system for the process |
No. Correction | “Read Only Field” will be updated automatically by the system for the process |
Overview
This entity contains the list of project structures by invoice of basic service that must be related with details the Invoices Basic Services.
IBS Project Structure Tab Screen Fields
Fields | Description |
Serial Number | Unique ID that identifies the Invoice Basic Service Project Structure (execution of expenses for project with external financing). It’s a consecutive number automatically generated by the system. |
Agreement Project | Unique identifier that identifies an ID of Agreement. |
Line Project | Allows to select line project from drop down list |
Counter Part | Unique identifier that identifies an ID of Counterpart. |
Domestic Amount | Amount value of Project Structure, When Currency is Domestic. Default value is Zero. |
Foreign Amount | Amount value of Project Structure, When Currency is not Domestic. Default value is Zero. |
Total Domestic YTD Actual | Default is Zero. Calculated field Display only to show actual domestic amount spent on this detail item. Will get updated automatically by the system upon the approval of the transactions (Execution type = DEV) that are linked to this item. Default is Zero |
Total Foreign YTD Actual | Calculated field Display only to show actual domestic amount spent on this detail item. Will get updated automatically by the system upon the approval of the transactions (Execution type = DEV) that are linked to this item. Default is Zero |
Total Domestic Balance | Read Only calculated field Display Total Domestic Balance of each Item. Default is Zero |
Total Foreign Balance | Read Only calculated field Display Total Foreign Balance of each Item. Default is Zero |
Overview
This entity contien the deductions details, to the record and control the Document of Basic Service Voucher.
Invoice Basic Deduction Details Tab Screen Fields
Fields | Description |
Serial Number | Item Correlative Number. |
Deduction | Code of Deduction for the Travel Expenses voucher. |
Deduction Type | System will automatically display the Offset code |
Retention Origin | Manually entered by the user |
Domestic Amount | If the attribute “Currency” is Domestic, then the value must be Manually entered by the user. |
Foreign Amount | If the attribute “Currency” is Domestic, this value has zero. Else the value must be Manually entered by the user. |