Overview
This entity contains the list of invoice basic services (expenses details) that must be to pay. Details the documents (invoices) containing the registration and control of the management of basic services.
Invoice Basic Service Tab Screen Fields
Fields | Descriptions |
Serial Number | Unique ID that identifies the Invoice Basic Services (Expenses Details). |
Fiscal Period | Invoiced Month of basic service. Manually entered by the user. default current fiscal Period |
Institution | Code of Institution identified by Institutional Classifier. Unique identifier. Only one Institution can be linked. |
Institution Name | Name of Institution. This attribute is automatically entered by the system according to attribute " Institution Code" |
Basic Service | Unique code that identifies of basic service type. This field will be defaulted if Basic Service ID is selected. The user can change it. Only one Basic Service can be linked. |
Service Number | Number of Service according to the register of the basic service. |
Basic Service Status | Indicates Status of the Basic Service hired. |
Coding Block | Use the Cao Group will be the budget Execution. |
Invoice Number | Invoice number delivered by the vendor beneficiary. Manually entered by the user. |
Invoice Type | Indicates Type of invoice delivered by the vendor beneficiary. Manually entered by the user. |
Invoice Date | Date of issue of the invoice submitted by the vendor beneficiary. ‘Invoice Date’ must be less than or equals the ‘Voucher Date’ |
Entry Date | Entry Date of voucher of basic services. Manually entered by the user. |
Reference Collection Number | Number defined by the service provider for reference collection of the invoice. Manually entered by the user. |
Due Date Payment | Due date payment (Deadline for payment). Expiration Date of the invoice submitted by the vendor beneficiary. Due date should be always greater than Invoice date |
Date From | Start date of the period of service billed. |
Date Up | End date of period of service billed. |
Invoiced Days | This field should be calculated automatically by the system using attributes "Date From" and "Date Up" (if they were defined) as result of number of days based between both dates: Date Up minus Date from; Or, Otherwise both can be manually entered by the user. |
Actual Reading | Actual reading of the meter. |
Previous Reading | Previous reading of meter. |
Billed Consumption | Billed consumption of basic service. |
Average Consumption | Average monthly consumption of basic service over the past 12 months. |
Merchandising Amount | Amount of Merchandising in the month. |
Surcharge Arrearages Amount | Amount Late Payment Surcharge in the month. |
IVA Amount | Amount by Value Added Tax in the month. |
Other Amount | Amount for any other reason (or concept of recovery) in the month. |
Domestic Amount | Total Amount Billed in the month When Currency is Domestic. Default value is Zero. |
Foreign Amount | Total Amount Billed in the month When Currency is not Domestic. Default value is Zero. |
Total Amount Owed | Total amount owed to this month. |
Number Document Expense | No. Document of execution of expense. Automatically assigned by the system. When the document is "approved" |
Is Reversed | “Read Only Field” will be updated automatically by the system for the process |
No. Reversed | “Read Only Field” will be updated automatically by the system for the process |
Is Refund | “Read Only Field” will be updated automatically by the system for the process |
No. Refund | “Read Only Field” will be updated automatically by the system for the process |
Is Correction | “Read Only Field” will be updated automatically by the system for the process |
No. Correction | “Read Only Field” will be updated automatically by the system for the process |
Overview
This entity contains the list of project structures by invoice of basic service that must be related with details the Invoices Basic Services.
IBS Project Structure Tab Screen Fields
Fields | Description |
Serial Number | Unique ID that identifies the Invoice Basic Service Project Structure (execution of expenses for project with external financing). It’s a consecutive number automatically generated by the system. |
Agreement Project | Unique identifier that identifies an ID of Agreement. |
Line Project | Allows to select line project from drop down list |
Counter Part | Unique identifier that identifies an ID of Counterpart. |
Domestic Amount | Amount value of Project Structure, When Currency is Domestic. Default value is Zero. |
Foreign Amount | Amount value of Project Structure, When Currency is not Domestic. Default value is Zero. |
Total Domestic YTD Actual | Default is Zero. Calculated field Display only to show actual domestic amount spent on this detail item. Will get updated automatically by the system upon the approval of the transactions (Execution type = DEV) that are linked to this item. Default is Zero |
Total Foreign YTD Actual | Calculated field Display only to show actual domestic amount spent on this detail item. Will get updated automatically by the system upon the approval of the transactions (Execution type = DEV) that are linked to this item. Default is Zero |
Total Domestic Balance | Read Only calculated field Display Total Domestic Balance of each Item. Default is Zero |
Total Foreign Balance | Read Only calculated field Display Total Foreign Balance of each Item. Default is Zero |
Overview
This entity contien the deductions details, to the record and control the Document of Basic Service Voucher.
Invoice Basic Deduction Details Tab Screen Fields
Fields | Description |
Serial Number | Item Correlative Number. |
Deduction | Code of Deduction for the Travel Expenses voucher. |
Deduction Type | System will automatically display the Offset code |
Retention Origin | Manually entered by the user |
Domestic Amount | If the attribute “Currency” is Domestic, then the value must be Manually entered by the user. |
Foreign Amount | If the attribute “Currency” is Domestic, this value has zero. Else the value must be Manually entered by the user. |